Items_to_be_Returned_with_Proposal.docx

The document "Items_to_be_Returned_with_Proposal.docx" is a submission requirements file for the Pinellas County Convention and Visitors Bureau (Visit St. Pete-Clearwater) seeking a contractor to develop and implement integrated destination marketing research studies. The contract is for a 72-month period with a potential 12-month extension, with proposals due by August 14, 2025, at 3:00 pm. The required research studies include comprehensive visitor profile studies, economic impact analyses, ad effectiveness studies, brand awareness studies, and various topical tourism research covering fiscal and calendar year summaries, resident perception studies, and international visitor studies.

The evaluation of proposals will be based on a 1,000-point system, with the highest weight (325 points or 32.5%) placed on background, qualifications, and approach to research studies, while pricing accounts for 15% of the total evaluation score. The estimated budget for data subscriptions is $145,000 in Fiscal Year 2026, with contractors responsible for maintaining critical datasets from providers like Smith Travel Research and Key Data. The county will not reimburse consultants for travel, overhead, operational, or other related costs, and pricing should be inclusive of all required services. Proposals must be organized into five tabs: Qualifications/Experience/Background, Approach, Statement of Work, Compensation, and Exceptions, and must include standard forms such as ePayables, W-9, Addendum Acknowledgement, and Certificates of Insurance.