Item_#12_artwork.pdf

This is an Invitation for Bid (IFB) #031-3058202-CM from the County of Orange, California, Registrar of Voters, soliciting competitive bids for plain, printed, and custom envelopes. The procurement encompasses 102 line items including standard stock envelopes (sizes #4, #9, #10, #11), coin envelopes, booklet envelopes (6" x 9" and 10" x 13"), catalog envelopes (9" x 12" and 12" x 15"), and specialty envelopes with windows and closures. Custom printing services are also requested with various ink colors and imprinting options such as return addresses, mailing addresses, permits, colored ink, clasps, string and buttons, perforation, and inside tinting. This is a fully electronic solicitation requiring all bid submissions through the County's eProcurement Portal by May 11, 2026, at 4:00 PM. The contract will commence upon execution and continue for one calendar year with options to renew for four additional one-year terms by mutual written agreement.

Bidders must provide tiered pricing based on order quantities ranging from 1,000 units to 2,000,000 units on a per-thousand basis, quoted on a Free on Board (FOB) Destination basis. All pricing must be firm and inclusive of overhead, labor, transportation, fuel surcharges, mileage, storage, and all other necessary costs, with no price increases permitted during the first year. The County offers a five percent preference deduction for certified Orange County Local Small Business (OCLSB) or Disabled Veteran Business Enterprise (DVBE) vendors; award is made to the lowest responsive, responsible bidder at their original bid price if they qualify for the preference. Minimum qualifications require three years of business experience providing the requested goods or services, current SAM.gov confirmation, valid UEI and D-U-N-S numbers, California Secretary of State registration, and three professional references. The contractor must provide performance and labor and material payment bonds equal to the estimated contract amount, maintain Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Automobile Liability of $1,000,000 combined single limit, and Workers' Compensation coverage at statutory limits. Orders must be delivered within an average of ten business days, with payment due net thirty days after invoice receipt. No specific award value or budget range is disclosed in the solicitation materials.