ITB_WRS260536_Water_Reclamation_Facility_WRF_2_Rotary_Press_-_Sign_In_Sheet_3.19.26.pdf

This is a Sign-In Sheet from a mandatory pre-bid meeting for Invitation to Bid (ITB) WRS/260536 issued by the City of Ocala Water Resources Department in Marion County, Florida, for the procurement and turnkey installation of a backup rotary press dewatering system at Water Reclamation Facility #2 (WRF #2). The project requires vendors to provide a complete rotary press unit with support frame, variable frequency drive motor, wash assembly, polymer mixing system, control panel, and instrumentation capable of treating biosolids sludge to a minimum of 16 percent total cake solids. The mandatory pre-bid meeting was held on Thursday, March 19, 2026, at 11:00 AM at WRF #2 located at 4200 SE 24th Street, Ocala, Florida 34471; attendance at this meeting is mandatory for bid eligibility. The bid submission deadline is April 8, 2026, with award made to the lowest qualified bidder. All deliverables include equipment delivery, on-site installation, operator training for City personnel, comprehensive documentation, and site cleanup, with a three-year warranty on materials and labor covering both initial installation and renewal terms.

Qualified bidders must demonstrate a minimum of ten years of documented experience designing and installing domestic wastewater rotary presses with evidence of at least three similar completed projects and must possess relevant OSHA 10/30 or equivalent safety training certifications for on-site personnel. The award is structured as a lump-sum pricing covering all labor, materials, equipment, shipping, permits, travel, and installation costs. Technical requirements mandate a Yaskawa Variable Frequency Drive and prefer a Siemens Programmable Logic Controller, with acceptable equipment models including Prime Solution RFP, Fournier, Xylem (Evoqua), or equivalent systems. Vendors must perform a minimum of 80 percent of work with their own forces and assume responsibility for all required permits and site compliance. Bonding requirements include a five percent bid bond, performance and payment bond for the full bid amount, and a three-year maintenance and guarantee bond. Insurance requirements mandate commercial general liability of $1,000,000 per occurrence with $2,000,000 aggregate, commercial automotive liability of $1,000,000, and workers' compensation coverage per Florida statutory requirements. The maximum acceptable lead time for equipment delivery is 26 weeks from contract award.