ITB_PWD260259_Mast_Arm_Painting_-_Exhibit_A_–_Scope_of_Work.pdf

Exhibit A – SCOPE OF WORK CONTRACT# PWD/260259

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BACKGROUND

1. The City of Ocala requires the services of an experienced vendor to provide mast arm painting services supporting the Public Works department.

2. MANDATORY PRE-BID MEETING: Tuesday, December 16, 2025, at 1:30pm onsite at: Intersection of SR 40 (Silver Springs Blvd) and Martin Luther King Avenue., Ocala, FL 34475

LICENSING AND EXPERIENCE REQUIREMENTS

1. Certifications: FDOT Intermediate Temporary Traffic Control certification, Society for Protective Coatings (SSPC) QP-1 and QP-2 Certifications

2. Experience Requirement: Bidder must possess three (3) years’ experience in painting traffic signal mast arms. A bidder having less than three (3) years’ experience will be grounds for bid rejection.

3. Permit: The Contractor will be required to obtain a Florida Department of Transportation (FDOT) Right of Way Permit for any work to be done along State Roads and the Contractor will be required to obtain a

City of Ocala Right of Way Permit for work performed on all other roads. There is no cost for this permit.

BOND REQUIREMENTS

1. Maintenance and Guarantee Bond: The successful Bidder will also be required to furnish a Maintenance and Guarantee Bond for 100% of the total project value prior to final payment for a period of five year(s) for labor and five year(s) for materials from the date of final completion.

INSURANCE REQUIREMENTS

NOTE: STANDARD INSURANCE REQUIREMENTS include General & Auto Liability and Workers Comp.

1. Commercial General Liability: with limits of $1,000,000 per occurrence/$2,000,000 aggregate.

2. Commercial Automotive Liability: a combined limit of not less than $1,000,000.

3. Workers’ Compensation and Employer’s Liability: per Florida statutory requirements.

CONTRACT TERM/DELIVERY TIMELINE

1. Term: The resulting contract will be for a term of 3 years.

PROJECT SUMMARY, DELIVERABLES AND HOURS

1. Project Summary: The City of Ocala’s Traffic Division is responsible for maintaining traffic infrastructure throughout the City, including signal pole mast arms, mono-tube assemblies and aluminum pedestrian signal assemblies. The City is requesting bids from contractors to prep and re-paint mast arm structures and aluminum pedestrian signal assemblies at a total of 21 intersections over a 3-year period or approximately 7 intersections per year. Funding for each Fiscal Year Is dependent upon City Council annual budget allocations and the Department's specific request for services during each year,

1. SR 40 & SW. M.L.K.

2. SW. 20 ST. & 38 AV.

Exhibit A – SCOPE OF WORK CONTRACT# PWD/260259

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3. NE 36 AVE & 21 ST

4. CR 200A & NE 24 ST

5. NE. OLD 301 & 28 ST.

6. N. MAG. & 20 ST.

7. SE. 36 AV. & 31 ST.

8. US 27 & NW 35th Ave Rd

9. SR 40 & NE 49 CT RD

10. NW. 10 ST. & M.L.K.

11. SR 200 & SW. 48 AV.

12. LAKE WEIR & 38 ST

13. SR 200 & SW 44 CT

14. SR 200 & SW 43rd St Rd

15. SW 20 ST. & CARLTON ARMS (5000 BLOCK)

16. SW. 27 AV. & 42 ST.

17. SW 42nd St & SW 31st Ave

18. SW 42nd St & Trinity Catholic High School

19. NW. 10 ST. & I-75 E.

20. SR 40 & SW. 33 AV.

21. SR 492 & NE 30 AV

The contractor will furnish all materials, labor, and equipment and perform all of the work to the specifications set forth in this scope of work. This project consists of painting traffic signal pole mast arm and monotube assemblies as well as aluminum pedestrian assemblies.

Surface preparation and application of coatings will be performed in accordance with color requirements and Florida Department of Transportation (FDOT) specifications. The work will be performed while maintaining the flow of traffic through each intersection, according to an approved Temporary Traffic Control (TTC) plan to be submitted and approved before starting work. The Contractor shall be responsible for any damages resulting from this project to vehicles traveling through an intersection where coating and painting work is performed. Any work on state roadways/intersections must have approval from the Florida Department of Transportation (FDOT).

2. Surface Preparation: Meet the color requirements as specified in the bid documents and shall exhibit no loss of adhesion or loss of color greater than 8ΔEs for five (5) years after final acceptance as specified in Section 561 FDOT Standard Specifications for Road & Bridge Construction, latest edition.

Signal poles, mast arms and aluminum pedestrian signal assemblies shall be painted according to FDOT’s Standards Specifications Section 561, latest edition. Coating products must meet the requirements of Section 975 and be listed on the FDOT Approved Products List (APL).

Prepare all surfaces to be painted in accordance with ASTM D6386 and the manufacturer of the coating system’s specifications. Area(s) damaged will have any loose/cracked/scratched paint/primer removed and blended as to not leave sharp edges. Underlying galvanized coating will be checked for conformity to ASTM A123 and repaired as necessary in accordance with ASTM A780. Conforming galvanized coating will then be “Roughed-Up” as to give a profile of 1.5 mil min to promote coating adhesion and surrounding area blending into undamaged areas will also be given a profile for coating. Prior to any

Exhibit A – SCOPE OF WORK CONTRACT# PWD/260259

A - 3 coating repair area(s) will be cleaned thoroughly and then galvanized can be coated with Primer to give a DFT of 3-5mils (mfg. spec). Products that have only the topcoat damaged will be cleaned, blended/roughed up and repainted. Correct any deficient areas to the satisfaction of the Engineer at no additional cost to the City.

Painting: Following sufficient time for Primer to cure to allow top coating, the topcoat paint will then be applied to the repair area(s) to give a DFT of 2.0-4.0 mils Provide products from a fabricator on FDOT’s list of prequalified fabricators of painted steel strain poles, mast arms and monotube. Provide products that will meet specification requirements throughout the warranty period. Meet the color requirement as specified within this scope of work. Provide the City Engineer with two metal sample coupons, a minimum of two inches (2”) by four inches (4”).

Color: Semi-gloss black

3. Deliverables: The Vendor shall provide monthly reports of all work in progress. Deliverables must be provided to the City of Ocala Project Manager before payment for such work.

4. Working Hours: The normal/standard working hours for this project are 7:00 AM – 5:00 PM Monday through Friday, excluding holidays. Vendor shall provide 48-hour advance notice to City Project Manager for work outside normal shift hours. The city may decline the request.

VENDOR EMPLOYEES AND EQUIPMENT

1. Vendor must utilize competent employees in performing the work. Employees performing the work must be properly licensed or qualified as required by the scope/project.

2. The Vendor shall provide an assigned Project Manager, who will be the primary point of contact. Vendor must provide a valid telephone number and address at all times to the City Project Manager. The telephone must be answered during normal working hours or voicemail must be available to take a message.

3. At the request of the City, the Vendor must replace any incompetent, unfaithful, abusive, or disorderly person in their employment. The City and the Vendor must each be promptly notified by the other of any complaints received.

4. The employees of the Vendor must wear suitable work clothes and personal protective equipment as defined by OSHA. Employees shall be clean and in as good appearance as the job conditions permit.

5. Vendor will operate as an independent contractor and not as an agent, representative, partner or employee of the City of Ocala, and shall control their operations at the work site, and be solely responsible for the acts or omissions of their employees.

6. No smoking is allowed on City property or projects.

7. Vendor must possess/obtain all required equipment to perform the work. A list of equipment shall be provided to the City upon request.

8. All company trucks must have a visible company name/logo on the outside of the vehicle.

CITY OF OCALA RESPONSIBILITIES

1. The City of Ocala will furnish the following services/data to the Vendor for the performance of services:

Exhibit A – SCOPE OF WORK CONTRACT# PWD/260259

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A. Access to City buildings and facilities to perform the work.

B. Provide access to drawings, specifications, schedules, reports, and other information prepared by/for the City of Ocala pertinent to the Vendor’s responsibilities.

C. Provide office facilities for the Vendor, if needed.

2. The City reserves the right to purchase any materials for the Vendor to use. The Vendor shall not charge a mark-up fee for material furnished by the City.

VENDOR RESPONSIBILITIES

1. The Vendor shall complete all work performed under this solicitation in accordance with policies and procedures of the City of Ocala and all applicable State and Federal laws, policies, procedures, and guidelines.

2. The Vendor shall obtain and pay for any and licenses, additional equipment, dumping and/or disposal fees, etc., required to fulfill this contract.

3. Installation shall be in compliance with all requirements and instructions of applicable manufacturers.

4. Vendor is responsible for any and all damages including but not limited to buildings, curbing, pavement, landscaping, or irrigation systems caused by their activity. Should any public or private property be damaged or destroyed, the Vendor at their expense, shall repair or make restoration as acceptable to the City of destroyed or damaged property no later than one (1) month from the date damage occurred.

5. If the Vendor is advised to leave a property by the property owner or their representative, the Vendor shall leave at once without altercation. Vendor shall then contact the City Project Manager within 24 hours and advise of the reason for not completing the assigned project.

6. Data collected by the Vendor shall be in a format compatible with or easily converted to City’s databases. A sequential naming convention should be applied to the files and documentation provided to the City.

7. The Vendor shall ensure that all documents prepared under this contract have been prepared on a Windows-based operating system computer using the most current version of Microsoft Office, which includes Word, Excel, Power Point, Access or any other software as specified and approved by City staff.

SUB-CONTRACTORS

1. The Vendor must perform a minimum of 90% of the work with their own forces.

2. Services assigned to sub-contractors must be approved in advance by the City Project Manager.

SITE HOUSEKEEPING AND CLEANUP

1. Cleanup: The Vendor shall keep the premises free at all times from accumulation of waste materials and rubbish caused by operations and employees. Such responsibilities shall include but not limited to:

A. Periodic cleanup to avoid hazards or interference with operations at the site, and to leave the site in a reasonable neat condition.

B. Work site will be completely cleaned after each day of work.

C. Vendor shall dispose of debris in a legal manner.

2. Final Cleaning: Upon completion of work, clean entire work area as applicable.

Exhibit A – SCOPE OF WORK CONTRACT# PWD/260259

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A. All furnishings and equipment shall be placed back in the original locations.

B. All work areas must be returned to original condition.

C. The Vendor shall clean and remove from the premises, all surplus and discarded materials, rubbish, and temporary structures, and shall restore in an acceptable manner all property, both public and private, which has been damaged during the prosecution of the work and shall have the work in a neat and presentable condition. Note: Any and all debris shall be removed from the premises. New construction debris, trash, etc., shall not be left or buried on site.

SAFETY

1. The Vendor shall be fully responsible for the provision of adequate and proper safety precautions meeting all OSHA, local, state, and national codes concerning safety provisions for their employees, sub-contractors, all building and site occupants, staff, public, and all persons in or around the work area.

2. In no event shall the City be responsible for any damages to any of the Vendor's equipment, materials, property, or clothing lost, damaged, destroyed or stolen.

3. Prior to completion, storage and adequate protection of all material and equipment will be the Vendor’s responsibility.

4. Maintenance of Traffic: The Contractor shall be responsible for submitting a detailed Temporary Traffic Control (TTC) Plan and must be approved by the City before commencement of work. The Contractor will keep this TTC plan available for review at all times. The Contractor shall furnish, erect, and maintain all necessary traffic control devices in accordance with the latest Manual of Uniform Traffic Control Devices and the latest Florida Department of Transportation Roadway Design Standards. The Contractor shall maintain access for the local traffic with destination adjacent to the project limits at all times.

WARRANTY

1. Upon the completion of each intersection, it is expected mast arm, monotube assemblies and aluminum pedestrian assemblies will meet coating adhesion and color retention specifications for at least five (5) years. The Contractor will be responsible for ensuring coating adhesion and color quality for the five (5) year warranty term. When the contract documents call for painted aluminum pedestrian assemblies, steel strain poles, mast arms or monotube assemblies, the contractor shall accept responsibility. The Contractor shall also bear the continued responsibility for performing all remedial work associated with repairs of any adhesion or color retention failure as defined in Section 975, as to which notice was provided to the contractor within the five (5) year warranty period.

Upon final acceptance of the contract in accordance with Section 560 of FDOT Standard Specifications for Road and Bridge Construction, latest edition, it is the contractor’s responsibility to ensure that the coating system adhesion and color retention requirements specified in 975. The obligations of the contractor set forth in this section shall start at final acceptance of the contract in accordance with FDOT Standard Specifications for Road & Bridge Construction, latest edition, and continue thereafter until expiration of the five (5) year warranty period.

INVOICING

1. All original invoices will be sent to: Public Works Traffic Operations, 1805 NE 30th Avenue, Building 300, Ocala, FL 34470

Exhibit A – SCOPE OF WORK CONTRACT# PWD/260259

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2. Vendor will invoice at least once a month.

PRICING AND AWARD

1. Bidder must upload a completed Price Proposal with their response.

2. Bidder must bid on all line items

3. Bids will be received on a lump sum basis per intersection, and there will be full compensation for all work specified within this scope of work, including, but not limited to:

• Clean all surfaces in accordance with SSPC-SP-1, Solvent Cleaning.

• Prepare all surfaces in accordance with SSPC-SP-2, Hand Tool Cleaning and/or SSPC-SP-3, Power

Tool Cleaning.

• Apply one (1) full prime coat of SW Macropoxy 646 gray according to manufacturer’s recommendations.

• Apply one (1) finish coat of SW Acrolon 218 semi-gloss black Acrylic aliphatic urethane according to manufacturer’s recommendations.

4. Award will be made to the lowest bidder meeting all requirements outlined herein.