ITB_FAC260159_Citywide_Dry_Carpet_Cleaning_-_Exhibit_D_-_Holiday_Schedule.pdf

This is an Exhibit D Holiday Schedule document for the City of Ocala, Florida's Invitation to Bid (ITB) #FAC/260159 for Citywide Dry Carpet Cleaning services. The City seeks a qualified contractor to provide professional carpet cleaning utilizing the Low Moisture Encapsulation method across 34 distinct City facilities organized into five maintenance groups, with cleaning frequencies ranging from one to four times annually and square footages varying from 120 to 18,233 square feet. A mandatory pre-bid meeting is scheduled for April 7, 2026, at 10:00 AM EST at the Customer Service Center, 201 SE 3rd Street, with bid submissions due by April 16, 2026. The contract term spans three years with one optional two-year renewal term, with standard working hours of 5:00 PM to 9:00 PM Monday through Friday, excluding the holidays specified in the schedule. Work not meeting City standards must be re-performed at no additional cost with deficiencies corrected within 48 hours of notification.

The holiday schedule identifies ten recognized holidays: New Year's Day, Thanksgiving Day, Day After Thanksgiving, Martin Luther King Jr. Day, Memorial Day, Christmas Eve, Christmas Day, Independence Day, Juneteenth, Labor Day, and Veterans' Day. When a holiday falls on a Saturday, it shall be observed on the preceding Friday; when it falls on a Sunday, it shall be observed on the following Monday or as designated by the City. Bidders must submit a complete Price Proposal exclusively in the Excel format provided as Exhibit B, as proposals in alternative formats will result in automatic rejection. Award will be made to the lowest responsive and responsible bidder, with required qualifications including a minimum of five years' experience in low moisture encapsulation cleaning, commercial general liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, and performance of a minimum of 30 percent of work with the bidder's own forces. Price increases for contract renewal are capped at three percent annually unless mitigating market conditions exist and are justified through Consumer Price Index-Urban documentation submitted 90 days prior to term end.