ITB_FAC260159_Citywide_Dry_Carpet_Cleaning_-_Addendum_1_4.8.26.pdf

This is Addendum #1 to Invitation to Bid (ITB) #FAC/260159 for Citywide Dry Carpet Cleaning services issued by the City of Ocala, Florida, dated April 8, 2026. The addendum clarifies that floor plans for individual City locations will not be provided to bidders. The mandatory pre-bid meeting is scheduled for April 7, 2026, at 10:00 AM EST at the Customer Service Center, 201 SE 3rd Street, with bid submissions due April 16, 2026. The contract encompasses professional carpet cleaning using the Low Moisture Encapsulation method across 34 City facilities with varying square footages and cleaning frequencies ranging from one to four times annually. The contract term is three years with an optional two-year renewal period, with standard working hours of 5:00 PM to 9:00 PM Monday through Friday excluding holidays. Addendum #1 adds two exhibits to the solicitation documents: Exhibit D (Holiday Schedule) and Exhibit E (Kinetex Maintenance), both uploaded to the solicitation portal.

Bidders must submit a complete Price Proposal in Excel format only, with bids on a unit price basis for all line items except optional items. The City will pay only for actual services rendered, not estimated quantities listed in the Price Proposal. Award will be made to the lowest responsive and responsible bidder meeting all Scope of Work requirements. Bidders must demonstrate a minimum of five years of experience in low moisture encapsulation cleaning, maintain commercial general liability insurance of $1,000,000 per occurrence/$2,000,000 aggregate, commercial automotive liability of $1,000,000, and workers' compensation insurance per Florida statutory requirements. Bidders must perform a minimum of 30 percent of work with their own forces and provide Level II background checks for all employees and subcontractors. Price increases for contract renewal are capped at three percent annually unless justified by Consumer Price Index-Urban (CPI-U) documentation submitted 90 days prior to term end. No set-aside designations or incumbent vendors were identified in the procurement.