ITB_32701-13877_Pre-Response_Conf_Memo.pdf

This is a pre-bid conference memorandum issued by the Central Procurement Office of the State of Tennessee Department of Environment & Conservation for playground installation at Harrison Bay State Park. The project requires furnishing all materials, equipment, supplies, and labor to install a commercial playground system featuring a composite multi-level triple tower structure, an eight-seat swing frame with one additional pendulum swing frame, an ADA-compliant full ramp system, ancillary play components including stepping pods and carousel equipment, approximately 344 linear feet of twelve-inch plastic playground border, and approximately 5,887 square feet of engineered wood fiber surfacing at twelve-inch compacted depth. The playground design is based on a Kompan design per Site Plan K1.0 dated January 19, 2025, with equivalent products permitted if pre-approved by Facilities Management. The pre-bid conference is scheduled for Tuesday, April 28, 2026, at 11:00 AM EST at Harrison Bay State Park, 8411 Harrison Bay Road, Harrison, Tennessee 37341; attendance is encouraged but not mandatory. Written questions and comments are due by 2:00 PM CST on April 30, 2026, and bid submissions are due May 14, 2026, at 2:00 PM CDT, with equipment delivery required by May 9, 2026. All work must be completed between contract receipt and December 1, 2026.

Bidders must possess active Tennessee Building Contractor licenses (BC-b sm, BC-B, or BC-C specialty license for playground installation), with all subcontractors similarly licensed prior to bid submission. The contract will be awarded on a lowest cost basis to a single responsive and responsible bidder with no specific set-asides for disadvantaged enterprises. Respondents must comply with multiple compliance certifications including proof of sales and use tax registration, nondiscrimination attestation, Iran Divestment Act and Israel Boycott Act compliance, workers' compensation insurance, and commercial general liability insurance with minimum limits of one million dollars per occurrence and two million dollars aggregate. The estimated maximum liability for the contract is expected to exceed three hundred thousand dollars ($300,000), with the State exempt from local, state, and federal excise taxes. Contractors are responsible for all delivery costs on an F.O.B. destination basis and must maintain a payment bond equal to twenty-five percent (25%) of the maximum liability amount. All goods and services are subject to inspection and acceptance by the State with a thirty-day acceptance period following delivery, and contractors must provide a warranty of not less than one year from final inspection, with materials warranted per manufacturer specifications.