ITB_32701-13877_Pre-Response_Conf_Memo.pdf
PDF 114 KB Posted
- Solicitation number
- Event 32701-13877
- Issued by
- Hamilton County, Tennessee
About this file
This is a Pre-Bid Conference Memorandum from the Central Procurement Office of the Tennessee Department of General Services regarding a playground installation project at Harrison Bay State Park under Event Number 32701-13877. The pre-bid conference is scheduled for Tuesday, April 28, 2026, at 11:00 AM EST at Harrison Bay State Park located at 8411 Harrison Bay Road in Harrison, Tennessee. While attendance at the conference is optional, it is encouraged to allow prospective bidders to discuss Invitation to Bid requirements, gather information, and pose questions regarding the solicitation. Interested bidders are responsible for reviewing all solicitation documents prior to the conference, and any hard copies reviewed during the pre-bid must be brought by bidders for their individual use. Following the conference, a final copy of the Invitation to Bid reflecting any changes will be issued to vendors on the bid list, along with a designated closing date and time for bid submission.
The memorandum emphasizes that the pre-bid conference is for information purposes only and that no statements made at the conference shall modify the Invitation to Bid unless changes are formally documented and reflected in writing in the official solicitation. Bidders are instructed to submit any identified errors in the solicitation in writing to the buyer prior to the pre-bid conference. No other pricing terms, set-asides, incumbent information, funding sources, or contract amounts are detailed in this memorandum.
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Text version
Central Procurement Office • Tennessee Tower, 3rd Floor
312 Rosa L. Parks Avenue, Nashville, TN 37243
Tel: 615-741-1035 • Fax: 615-741-0684 • tn.gov/generalservices/
PREBID INFORMATION
Event Number: 32701-13877 Tennessee Department of Environment & Conservation – Harrison Bay State Park Playground Installation
A pre-bid conference will be conducted by the Central Procurement Office for this solicitation.
Bidders are encouraged to attend this pre-bid conference; however attendance of this pre-bid conference is not mandatory in order to submit a bid. The conference will be at the date, time and location specified below:
Date/Time: Tuesday, April 28, 2026 at 11:00 AM EST
Location: Harrison Bay State Park
8411 Harrison Bay Road
Harrison, TN 37341
The Central Procurement Office conducts bid conferences to discuss the Invitation to Bid requirements, gather information, and to give the prospective bidders an opportunity to ask questions arising from their review of the solicitation. This conference is the time for interested bidders to ask questions about the bidding process, terms, conditions, and specifications relating to the solicitation.
The pre-bid conference is for information purposes only. Nothing stated at the pre-bid conference shall change the invitation to bid unless the change is reflected in writing in the formal invitation to bid. Should you find any errors in this solicitation please submit those noted errors in writing to the buyer's attention prior to the pre-bid conference.
Interested bidders should review all documents concerning the solicitation before the pre-bid conference. In the event that bidders wish to review hard copies of these documents during the pre-bid, bidders are responsible for bringing these to the conference for individual use
After the pre-bid conference, a final copy of the invitation to bid reflecting any changes will be issued to vendors on the bid list. The invitation to bid will have a designated closing date and time and must be completed and returned for bidding purposes.
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