ITB_32701-13600_AMD_1.pdf
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- Solicitation number
- Event 32701-13600
- Issued by
- Madison County, Tennessee
About this file
This document is an Invitation to Bid (ITB) Amendment # 1 issued by the Tennessee Department of Environment and Conservation for the Middle Fork Bottoms State Park Modular Bath House project. The amendment updates the ITB schedule of events, with key dates including event posting on 2-27-2025, a pre-response conference on 3-12-2025, questions and comments due by 3-17-2025, and bids due by 3-21-2025. The project involves installing a modular bath house with specific requirements for electrical service from Gibson Electric, well location (approximately 200' from the restroom), and septic system configuration. The state desires completion by fall 2025, with a hard deadline of December 31, 2025.
The amendment addresses several bidder questions, including electrical and water infrastructure, septic system materials, and payment terms. The state will accept alternative septic system materials (such as plastic tanks and chamber systems) pending permitting approval. Paper bids can be submitted to the CPO office in Nashville. The state will not provide progress payments before goods and services are delivered and accepted, adhering to section 6.4 of the Terms and Conditions. Bidders are advised to coordinate with Gibson Electric for power pole relocation and to ensure all permitting requirements are met for the proposed bath house installation.
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Text version
ITB # 32701-13600 – Amendment # 1 Page 1 of 2
STATE OF TENNESSEE
DEPARTMENT OF ENVIRONMENT AND CONSERVATION
INVITATION TO BID # 32701-13600
AMENDMENT # 1
FOR MIDDLE FORK BOTTOMS STATE PARK
MODULAR BATH HOUSE
DATE: March 19, 2025
ITB # 32701-13600 IS AMENDED AS FOLLOWS:
1. This ITB Schedule of Events updates and confirms scheduled ITB dates. Any event, time, or date containing revised or new text is highlighted.
Event Time Due Date
Event Posted 8:00 am CT 2-27-2025
Pre-Response Conference 10:00 am ET 3-12-2025
Questions and Comments Due
4:30 pm CT 3-17-2025
Bids Due 2:00 pm CT 3-21-2025
2. State responses to questions and comments in the table below amend and clarify this ITB.
Any restatement of ITB text in the Question/Comment column shall NOT be construed as a change in the actual wording of the ITB document.
ITB
SECTION
PAGE
QUESTION / COMMENT STATE RESPONSE
1.How will electrical be supplied to this restroom?
The electrical provider is Gibson Electric. We would like to service the restroom with underground electric which should be coordinated with them. We are currently working with Gibson Electric to relocate the power poles on site closer to the road. We have been coordinating with Brand Nicolay for the relocation. His contact information is bnicolay@gibsonemc.com or 731-445-
2.Where will the well be located? We are still working on the exact location of the well to service the restroom. The 2 locations that we are considering are both approximately 200’ from the restroom location. For this bid, please utilize the 200’ distance from the restroom to the well location for all relevant bid items.
3.Can materials other than those specified in the plans be utilized for the septic system?
The current septic system utilizes concrete tanks and a traditional perforated plastic pipe and gravel field
ITB # 32701-13600 – Amendment # 1 Page 2 of 2
ITB
SECTION
PAGE
QUESTION / COMMENT STATE RESPONSE
line configuration. We will be acceptable to various materials and configurations as long as permitting requirements are met. The utilization of plastic tanks and a chamber system for field lines was proposed and discussed as being an acceptable alternative assuming that the permitting authorities approve.
4.What is the completion time for this project?
We would like to have this completed by the fall of 2025 if possible. The project has a hard completion date of December 31, 2025.
5. Can I submit this as a paper bid?
Yes, please mail it to the CPO office and address it to Kyle Villagomez:
Tennessee Tower, 3rd Floor, 312 Rosa L. Parks Ave., Nashville, TN 37243
6. Our manufacturer will not ship their product until payment in full has been made. I am inquiring about the possibility of receiving progress payment(s) prior to the installation of the pre-cast restroom facility.
The State will not pay any invoices before any goods/ services are delivered and accepted. Payment will be made in accordance with section
6.4 of Terms and Conditions per State Policy.
3. ITB Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this ITB not expressly amended herein shall remain in full force and effect.
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