ITB_2641_PreBid_Sign_In_Sheet_and_Agenda.pdf
PDF 744 KB Posted
- Attached to
- Windy Pine Drainage Improvements
- Solicitation number
- 26-41
- Issued by
- Seminole County, Florida
About this file
This is a pre-bid sign-in sheet and agenda for the City of Oviedo, Florida Public Works Engineering Department's Windy Pine Drainage Improvements project (ITB 26-41). The project scope encompasses removal and disposal of existing grass, weeds, and concrete at a culvert outfall, followed by installation of 924 square feet of Armorflex Articulated Block with geotextile fabric over specified bedding materials and turf reinforcement mats to mitigate erosion below the outfall and along the upstream ditch. Key bid line items include mobilization, maintenance of traffic, sediment barriers, clearing and grubbing, embankment work (44 cubic yards), articulating concrete block revetment system, bedding stone (15 cubic yards), performance turf/sod (238 square yards), plastic erosion mats (2,140 square feet), concrete (7 cubic yards), dewatering, bypass system, and as-built documentation. A non-mandatory pre-bid meeting was scheduled for September 17 at 2:30 p.m. at City Hall, with bids due October 6, 2026 at 2:00 p.m. via VendorLink. Substantial completion is required within 30 calendar days of Notice to Proceed, with final completion within 45 calendar days.
Bid security of 5 percent of the total bid price and 100 percent Performance and Labor and Materials Payment Bonds are required. The contractor must maintain workers' compensation, commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($2,000,000 combined single limit), excess liability/umbrella ($2,000,000 per occurrence/$3,000,000 aggregate), and pollution liability ($1,000,000) insurance, with the City named as additional insured. Payment terms are Net 30 days upon invoice acceptance, at 95 percent of completed work with 5 percent retainage for contracts over $200,000 or 100 percent for contracts under $200,000. Liquidated damages are $1,699 per day for delays. The contractor must submit a Temporary Bypass Plan, Temporary Traffic Control Plan and Schedule, and demonstrate tree protection and utility coordination. The project site is located north of the Preserve of Oviedo on the Park subdivision, off Oviedo Boulevard, approximately 0.4 miles south of County Road 419.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ITB_2641_Bid_Opening_Minutes.pdf | ||
| ITB_2641_Addendum_2.pdf | ||
| ITB_2641_Addendum_1.pdf | ||
| ITB_2641_Windy_Pine_Drainage_Improvements.pdf |
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Text version
Pre-Bid Meeting Agenda Bid Number 26-41: Windy Pine Drainage Improvements
City of Oviedo City Hall 400 Alexandria Boulevard, Oviedo, FL 32765 Date: September 17, 2026, Time: 2:30 P.M.
Project Contacts
City of Oviedo:
• Paul Yeargain, P.E. – Assistant Public Works Director/Assistant City Engineer
• Cameron Caicedo – Environmental & Sustainability Specialist
• Jacqueta Scott – Procurement Manager
Introduction
• This is the non-mandatory pre-bid meeting for the Windy Pine Drainage Improvements project, Bid Number 26-41
• Each attendee must sign in.
• The bid package must be obtained through VendorLink at www.myvendorlink.com, http://www.cityofoviedo.net/639/Current-Solicitations-and-awards, or by contacting the Purchasing Division at purchasing@cityofoviedo.net.
• Questions deadline is September 25, 2026, 5:00 p.m. Questions are to be in writing and sent to Jacqueta Scott, Procurement Manager (see bid package for details). An addendum will be issued which will include minutes from this pre-bid meeting.
• Addenda will be posted to VendorLink. All addenda issued during the time of bidding shall form a part of the Contract Documents and shall be covered in the Bid. Receipt of each Addendum must be acknowledged on the Bid Form. Failure to do so may subject the Bidder to disqualification. It shall be the Bidder’s responsibility to ensure that they have received all addenda prior to bidding.
• Bids are due on or before 2:00 p.m., October 6, 2026.
• Anticipated City Council approval in November 2026.
• The project documents will be strictly enforced. The contractor is expected to be familiar with and understand the scope and nature of the work.
Scope of Work, Project Location and Description The Windy Pine Drainage Improvements project is located North of the Preserve of Oviedo on the Park subdivision, off Oviedo Boulevard, approximately 0.4 mi south of County Road 419 in the City of Oviedo.
The work includes the removal and disposal of existing grass, weeds, and concrete at the existing culvert outfall to facilitate the installation of 924 square feet of Armorflex Articulated Block and geotextile fabric over specified bedding materials, as well as turf reinforcement mats to mitigate erosion below the outfall, above the culvert and along the upstream ditch. The project will require tree protection, utility coordination, erosion control, and temporary traffic control. Deliverables include a Temporary Bypass Plan, Temporary Traffic Control Plan and Schedule, and the requirements stated in the General Notes of the Windy Pine Way Drainage Improvement Plans.
Questions from attendees http://www.myvendorlink.com/ http://www.cityofoviedo.net/639/Current-Solicitations-and-awards
File details come from the government source that posted it. Updated .