ITB 2641 Bid Opening Minutes – Windy Pine Drainage Improvements

This document is the Bid Opening Minutes for the City of Oviedo, Florida Public Works Engineering Department's Windy Pine Drainage Improvements project (ITB 26-41). The project involves removal and disposal of existing grass, weeds, and concrete at a culvert outfall, followed by installation of 924 square feet of Armorflex Articulated Block with geotextile fabric and turf reinforcement mats to mitigate erosion. The project site is located north of the Preserve of Oviedo on the Park subdivision, off Oviedo Boulevard, approximately 0.4 miles south of County Road 419. Bids were due October 6, 2026 at 2:00 p.m. via VendorLink, with a non-mandatory pre-bid meeting held on September 17, 2026 at 2:30 p.m. at City Hall. Key bid line items include mobilization, maintenance of traffic, sediment barriers, clearing and grubbing, embankment work (44 cubic yards), articulating concrete block revetment system, bedding stone (15 cubic yards), performance turf/sod (238 square yards), and plastic erosion mats (2,140 square feet). Substantial completion is required within 30 calendar days of Notice to Proceed, with final completion within 45 calendar days.

Bid security of 5 percent of the total bid price and 100 percent Performance and Labor and Materials Payment Bonds are required. Liquidated damages are assessed at $1,699 per day for project delays. Payment terms are Net 30 days upon invoice acceptance at 95 percent of completed work for contracts exceeding $200,000 (with 5 percent retainage) or 100 percent for contracts under $200,000. The contractor must maintain workers' compensation, commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($2,000,000 combined single limit), excess liability/umbrella ($2,000,000 per occurrence/$3,000,000 aggregate), and pollution liability ($1,000,000) insurance, with the City named as additional insured. The contractor must also submit a Temporary Bypass Plan, Temporary Traffic Control Plan and Schedule, and demonstrate tree protection and utility coordination.