ITB 26-VSW-UNK-011.pdf

STATE OF ALASKA

Department of Environmental Conservation

Village Safe Water Program

Invitation to Bid (ITB)

26-VSW-UNK-011

City of Unalakleet, Alaska

Bidders are not required to return this form.

Rev 10-19

TABLE OF CONTENTS

Division 00 - Bidding and Contract Requirements 00020 Invitation To Bid/Notice to Bidders, 25D-7S (7/18) 00100 Information to Bidders, 25D-3S (3/19) 00120 Required Documents, 25D-4S (7/18) 00310 Bid Proposal, 25D-9A (7/03) 00312 Bid Schedule 00323 MBE/WBE Preference Certification, VSW-001 (4/21) 00410 Bid Bond, 25D-14 (8/01) 00420 Bid Modification, 25D-16 (7/18) 00430 Subcontractor List, 25D-5 (5/17) 00510 Construction Contract, 25D-10A (8/01) 00610 Performance Bond, 25D-13 (8/01) 00620 Payment Bond, 25D-12 (8/01) 00670 Contractor's Questionnaire, 25D-8 (8/01) 00700 General Conditions, (12/11) 00800 Supplementary Conditions 00830 Notice to Bidders PAM 600 00900 Schedule of Values Appendix B Federal Debarment Appendix C Certification Regarding Lobbying

Division 01 - Specifications

Form 25D-7 (S-7/18) 00020 Page 1 of 4

DEPARTMENT OF ENVIRONMENTAL CONSERVATION

VILLAGE SAFE WATER PROGRAM

INVITATION TO BID

for Construction Contract

Date 8/21/2025

Unalakleet Water System Replacement Project / 26-VSW-UNK-011 Project Name and Number

The Department invites bidders to submit bids for furnishing all labor, equipment, and materials and performing all work for the project described below. The Department will only consider bids received before 2:00 PM local time (per the Department’s time source) on the 11th day of September 2025. On that date, the Department will assemble, open, and then publicly announce the timely-received bids at the Department of Environmental Conservation, 555 Cordova Street, Anchorage, AK 99501, 1st floor Conference room, at 2:00 PM, or as soon thereafter as practicable.

Location of Project: Unalakleet, Alaska Contracting Officer: Evan Patterson Issuing Office: Department of Environmental Conservation, Village Safe Water Program

State Funded ☐ Federal Aid ☒ Description of Work:

This Invitation to Bid (ITB) is for a contractor to construct the water distribution replacement project for Unalakleet, Alaska. See the following scope of work, design plans, specifications, conditional approval to construct and contaminated soil management plan for further details. Bidders must contact the procurement officer to receive the following attachment(s) by ZendTo:

1. Unalakleet Contaminated Soil Management Plan Final

2. Unalakleet Water Distribution Replacement – IFC Drawings

3. Unalakleet Water Distribution Specification – IFC_2025.08.11

4. UNK Distribution Conditional Approval to Construct

The Engineer’s Estimate is between $20,000,000 and $30,000,000

All work shall be completed by: Substantial completion: 9/15/2026 Final Completion: 9/30/2026 The Department will identify interim completion dates, if any, in the Special Provisions.

The apparent successful bidder must furnish a payment bond in the amount of 100% of the contract and a performance bond in the amount of 100% of the contract as security conditioned for the full, complete and faithful performance of the contract. The apparent successful bidder must execute the said contract and bonds within fifteen calendar days, or such further time as may be allowed in writing by the Contracting Officer, after receiving notification of the acceptance of their bid.

Submission of Bidding Documents Bidders shall submit bidding documents through the mail or hand delivery. Bid documents shall be submitted in a sealed envelope marked as follows:

Bidding Documents for Project:

Village Safe Water Unalakleet Water System Replacement Project

26-VSW-UNK-011

State of Alaska Department of Environmental Conservation Village Safe Water Program 555 Cordova Street, 4th Floor Anchorage, AK 99501 ATTN: VSW Procurement Specialist

It is incumbent upon the bidder to ensure its bid, any amendments, and/or withdrawal arrive, in its entirety, at the location and before the deadline stated above. A bidder sending a bid amendment or withdrawal via email or fax must transmit its documentation to the Department at this email address: evan.patterson@alaska.gov

To be responsive, a bid must include a bid guaranty equal to 5% of the amount bid. (When calculating the bid amount for purposes of determining the 5% value of the bid guaranty, a bidder shall include its base bid amount, plus the amount bid for alternate and supplemental bid items, if any.)

mailto:evan.patterson@alaska.gov

Form 25D-7 (S-7/18) 00020 Page 2 of 4

The Department hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this Invitation, Disadvantaged Business Enterprises will be afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

Form 25D-7 (S-7/18) 00020 Page 3 of 4

NOTICE TO BIDDERS

The following data may assist a bidder in preparing its bid:

• DOC Form 25D-3, Information to Bidders, and is part of these bid documents.

• This invitation to bid (ITB) includes a base bid and 4 additive alternates. Award will be made on the basis of the base bid plus alternates, in the order listed and to the extent of available funding.

• Separate substantial and final completion dates will be identified for each additive alternate.

Questions Prior to the Deadline for Receipt of Bids:

All questions shall be addressed in writing and directed to the Procurement Officer. The deadline for submission of questions is 10 days prior to the ITB deadline. This will allow time for an addendum to be issued if one is required. It will also help prevent the opening of a defective proposal. No questions other than written shall be accepted and no response other than written will be binding upon VSW, an addendum will be published and issued to all offerors by email.

Other Information:

1. Construction Schedule and Liquidated Damages: Not used.

2. On-Site Work Schedule Limitations: Work in and around the project site shall be conducted only between the hours of

7:00 AM and 5:00 PM seven days per week, unless specifically approved by the Department. Requests for work outside of these hours must be submitted in writing one (1) business day in advance to the VSW Project Manager.

3. Pre-Bid Inspection of Site: A pre-bid inspection of the site is recommended. Interested vendors must contact the City Administrator, Loretta Millet prior to performing an inspection. Loretta Millet can be reached at administrator@unk.gov or 907-624-3531. Questions shall not be directed to the City Administrator or any other community members.

Contractors are to make their own travel arrangements and are responsible for all travel costs. If you require special accommodations due to a disability in order to inspect the property, please notify the City Administrator.

4. Contractor shall coordinate and conduct a weekly meeting with a designated representative of the City and department representatives. Meetings shall be scheduled during regular City business hours.

5. Owner supplied materials/equipment: There are no owner supplied materials or equipment.

6. Schedule of Values: Attached is a schedule of values that lists the minimum line-item descriptions the awarded contractor must include in their schedule of values. The schedule of values is not the bid schedule. See 00700 General Conditions of the Construction Contract for Buildings, Article 6 Contractor’s Responsibilities, section 6.6 Anticipated Schedules and Article 13 Payments to Contractor and Completion, section 13.1 Schedule of Values for further information.

Form 25D-7 (S-7/18) 00020 Page 4 of 4

SCOPE OF WORK

Work under this contract shall include the following. The contractor shall conduct all work according to permits, applicable local, State and Federal codes and within current industry practice.

1. Base bid – Water Treatment Plant Improvements: The contractor shall construct upgrades to the water treatment plant as shown or described in the drawings and specifications, including demolition and replacement of water distribution system components including piping, pumps, valves, controls and control panels, electrical equipment, and mechanical components. The contractor shall construct temporary water connections, as well as construct a community watering point.

2. Additive Alternate #1 – Southeast Water Loop and Additional Pavement Repair: The contractor shall replace the southeast water distribution loop including demolition of approximately 2500 linear feet (LF) of water main and service lines, installation of approximately 6948 LF of 6x12 water main, 71 standard residential water services, 11 hydrants, and 1 large diameter water service. The contractor shall also repair unpaved roads and approximately 4,500 square yard (SY) of paved roads damaged during construction of these improvements, including pavement repair from the water treatment plant to the bridge over Kouwegok Slough. The contractor shall install a temporary water bypass system during construction. The contractor shall handle and dispose of any contaminated soil.

3. Additive Alternate #2 – West Loop: The contractor shall replace the west water distribution loop including demolition of approximately 1,870 LF of water main and services, installation of 7,089 LF of 6x12 water mains, 65 standard residential water services, and 13 hydrants. The contractor shall repair unpaved and approximately 1,900 SY of paved roads damaged during construction of these improvements. The contractor shall install a temporary water bypass system during construction. The contractor shall handle and dispose of any contaminated soil.

4. Additive Alternate #3 – Northeast Loop: The contractor shall replace the northeast water distribution loop including demolition of approximately 1,580 LF of water mains and service lines, installation of approximately 7,873 LF of 6x12 water mains, 87 standard residential water services, 14 hydrants, and 3 large diameter water services. The contractor shall repair unpaved and approximately 1,700 SY of paved roads damaged during construction of these improvements.

The contractor shall install a temporary water bypass system during construction. The contractor shall handle and dispose of any contaminated soil.

5. Additive Alternate #4 – FAA Loop: The contractor shall replace the FAA water distribution loop including demolition of approximately 1,540 LF of water mains and service lines, installation of approximately 5,653 LF of 6x12 water mains, 667 LF of 10x15 water mains, 25 standard residential water services, 10 hydrants, and 2 large diameter water services. The contractor shall repair unpaved and approximately 1,100 SY of paved roads damaged during construction of these improvements. The contractor shall install a temporary water bypass system during construction. The contractor shall handle and dispose of any contaminated soil.

25D-3S (3/19) 00100-1 Page 1 of 10

INFORMATION TO BIDDERS

This Information to Bidders outlines requirements that a bidder must follow when submitting a bid. The Department will reject a noncompliant bid.

100.01 BIDDERS QUALIFICATIONS

A bidder shall:

Submit evidence of a valid Department of Commerce, Community, and Economic Development certificate of Contractor Registration (Contractor Registration), under AS 08.18, and submit evidence of a valid Alaska Business License prior to award; and

When requested, submit a completed Contractor’s Questionnaire (Form 25D-8) stating previous experience in performing comparable work, business and technical organization, financial resources, and equipment available to be used in performing the work.

Before a bid is considered for award, the bidder may be requested by the Department to submit a statement of facts, in detail, as to his previous experience in performing comparable work, his business and technical organization, financial resources, and plant available to be used in performing the contemplated work.

100.02 CONTENTS OF BID PACKAGE

Upon request, the Department will furnish prospective bidders with a bid package, at the price stated in the Invitation To Bid.

The bid package includes the following:

1) Location and description of the project;

2) Time in which the work must be completed;

3) Amount of the bid guaranty;

4) Date, time, and place when bids are due;

5 Plans and specifications; and

6) Bid forms.

Unless otherwise stated in the bid package, the Plans, Contract Provisions and Specifications, Standard Modifications, Special Provisions, permits, forms and any other documents designated in the bid package are considered a part of the bid whether attached or not.

100.03 EXAMINATION OF CONTRACT REQUIREMENTS

25D-3S (3/19) 00100-2 Page 2 of 10

Bidders are responsible for carefully examining the plans, specifications and all other documents incorporated in the contract to determine the requirements thereof before preparing bids.

Any explanation desired by bidders regarding the meaning or interpretation of drawings and specifications must be requested in writing and with sufficient time allowed for a reply to reach them before the submission of their bids. Oral explanations or instructions given before the award of the contract will not be binding. Any interpretation made will be in the form of an addendum to the specifications or drawings and will be furnished to all bidders and its receipt by the bidder shall be acknowledged.

100.04 CONDITIONS AT SITE OF WORK

Bidders are responsible for visiting the site to ascertain pertinent local conditions such as the location, accessibility and character of the site, labor conditions, the character and extent of the existing work within or adjacent thereto, and any other work being performed thereon.

100.05 PREPARATION OF BIDS

A. A bidder shall prepare its bid using the Department provided bid forms or legible copies of the Department’s forms.

The bid must be signed in ink by the person or persons authorized to sign the Contract for the bidder. If a bidder is a corporation, the bid must be signed by a corporate officer or agent with authority to bind the corporation. If a bidder is a partnership, a partner must sign. If the bidder is a joint venture, each principal member must sign. If a bidder is a sole proprietorship, the owner must sign. Each person signing the bid must initial any changes made to entries on the bid forms.

B. The bid schedule contains empty space(s) that call for the bidder to enter its proposed price for each corresponding item which may include unit price or lump sum items and alternative, optional or supplemental price schedules or a combination thereof which will result in a total bid amount for the proposed construction.

C. The bidder shall specify the price or prices bid in figures. On unit price contracts the bidder shall also show the products of the respective unit prices and quantities written in figures in the column provided for the purpose and the total amount of the proposal obtained by adding the amounts of the several items. All the figures shall be in ink or typed.

D. Neither conditional nor alternative bids will be considered unless called for.

100.06 BID SECURITY

All bids shall be accompanied by a bid security in the amount specified on the Invitation to Bid.

The bid security shall be unconditionally payable to the State of Alaska and shall be in the form of an acceptable Bid Bond (Form 25D-14) , or a certified check, a cashier's check or a money order made payable to the State of Alaska.

25D-3S (3/19) 00100-3 Page 3 of 10

The surety of a Bid Bond may be any corporation or partnership authorized to do business in Alaska as an insurer under AS 21.09. A legible power of attorney shall be included with each Bid Bond (Form 25D-14).

A Bid Bond must be accompanied by a legible Power of Attorney.

An individual surety will not be accepted as a bid security.

100.07 ADDENDA REQUIREMENTS

The Department will issue addenda if it determines, in its discretion, that clarifications or changes to the Contract documents or bid due date are needed. The Department may send addenda by any reasonable method such as fax, email, or may post the addenda on its website or online bidding service. Unless picked up in person or included with the bid documents, addenda or notice that an addendum has been issued will be addressed to the individual or company to whom bidding documents were issued and sent to the email address or fax number on the plan holders’ list.

Notwithstanding the Department’s efforts to distribute addenda, bidders are responsible for ensuring that they have received all addenda affecting the Invitation To Bid. Bidders must acknowledge all addenda on the Bid Forms, by fax, or by email before the deadline stated in the Invitation to Bid.

100.08 DELIVERY OF BIDS

Bids shall be submitted in a sealed envelope. When bids are submitted in a sealed envelope, the envelope shall clearly indicate its contents and the address of the Department’s designated contracts office, as specified on the Invitation to Bid. Bids for other work may not be included in the envelope. Emailed or faxed bids will not be considered, unless specifically called for in the Invitation to Bid.

100.09 WITHDRAWAL OR REVISION OF BIDS

Bids may be withdrawn or revised in writing delivered by mail, fax, or email, provided that the Department’s designated office receives the withdrawal or revision before the deadline stated in the Invitation To Bid. Withdrawal requests must be signed and submitted by the bidder’s duly appointed representative who is legally authorized to bind the bidder. Revisions shall include both the modification of the unit bid price and the total modification of each item modified but shall not reveal the amount of the total original or revised bids.

100.010 PROTEST OF INVITATION TO BID

An interested party, as defined in AS 36.30.699, may protest an Invitation to Bid before the bid opening in accordance with AS 36.30.560 and AS 36.30.565. The interested party must submit a protest to the Contracting Officer.

100.011 RECEIPT AND OPENING OF BIDS

The Department will only consider bids, revisions, and withdrawals received before the deadline stated in the Invitation to Bid.

25D-3S (3/19) 00100-4 Page 4 of 10

The Department will assemble, open, and publicly announce bids at the time and place indicated in the Invitation to Bid, or as soon thereafter as practicable. The Department is not responsible for prematurely opening or for failing to open bids that are improperly addressed or identified.

100.012 NONRESPONSIVE BIDS

1. A bid shall be rejected as nonresponsive if it:

a. Is not properly signed by an authorized representative of the bidder and in a legally binding manner;

b. Contains unauthorized additions, conditional or alternative bids, or other irregularities that make the bid incomplete, indefinite, or ambiguous;

c. Includes a reservation of the right to accept or reject any award, or to enter into a contract pursuant to an award,

d. Fails to include an acceptable bid guaranty with the bid;

e. Is materially unbalanced; or

f. Fails to meet any other material requirement of the Invitation To Bid.

2. A bid may be rejected as nonresponsive, in the Department's discretion, if it:

a. Is not typed or completed in ink;

b. Fails to include an acknowledgement of receipt of each addendum by assigned number and date of issue; or

c. Is missing a bid price for any pay item, except when alternate pay items are authorized.

100.013 BIDDERS INTERESTED IN MORE THAN ONE BID

A party who has quoted prices to a bidder is not thereby disqualified from quoting prices to other bidders or from submitting a bid directly for the work.

100.014 ELECTRONIC MAIL

Within its submitted bid, a bidder must include a current electronic mail (email) address of bidder’s representative who possesses authority to receive, process, and respond to Department emails regarding the advertised project.

The Department may send notices and information to a bidder by using the furnished email address of the bidder’s authorized representative.

A bidder shall notify the Department if the bidder requests the Department to send email notices or information to an address different from the email address initially provided in its bid forms.

The bidder shall notify the Department of such change by sending a request in writing to the Contract’s point of contact identified on the Invitation to Bid that is signed by a representative who is authorized and empowered to legally bind the bidder.

25D-3S (3/19) 00100-5 Page 5 of 10

Delivery of an email sent by the Department is complete upon receipt in the addressee’s email account. An email sent after 4:30 pm shall be deemed to have occurred at the opening of business on the next working day.

If needed, the Department may demonstrate proof of email delivery by affidavit or certification that includes the following:

1. The date and time that the Department sent the email message;

2. The email address from which the Department sent the message;

3. The name and email address to which the Department sent the message;

4. A statement that the Department sent the email message and that the person signing the affidavit or certification believes the transmission to have been complete and without error;

and

5. An attached copy of the subject email.

100.015 CONSIDERATION OF BIDS

Until the Award, the Department may reject any or all bids, waive minor informalities or advertise for new bids without liability to any bidder if the Department, in its discretion, determines that to do so is in the best interests of the State.

A bidder may request withdrawal of a bid after opening and before the Award only in accordance with AS 36.30.160(b) and State procurement regulations. The bidder must submit the request to the Contracting Officer.

An interested party, as defined in AS 36.30.699, may protest a proposed Award of contract as per AS 36.30.560 and AS 36.30.565. The bidder must submit the protest to the Contracting Officer.

WHOLLY STATE-FUNDED PROJECTS. On wholly state-funded projects, determination of the low bidder will include bidder preferences as required under AS 36.30.321, according to subsections 1-3 below. Alaska Bidder Preference, Alaska Veteran Preference, and Alaska Product Preference are not applicable on projects with federal funding.

1. Alaska Bidder Preference: A bidder claiming this preference shall provide with their bid an Alaska Bidder Preference Certification, certifying they qualify as an Alaska bidder eligible for Alaska Bidder Preference according to AS 36.30.

If the bidder qualifies as an Alaska bidder, a five percent (5%) preference will be applied to the price of the bid. "Alaska bidder" means a person who:

a. holds a current Alaska business license;

b. submits a bid for goods, services, or construction under the name as appearing on the person's current Alaska business license;

25D-3S (3/19) 00100-6 Page 6 of 10

c. has maintained a place of business within the state staffed by the bidder or an employee of the bidder for a period of six months immediately preceding the date of the bid;

d. is incorporated or qualified to do business under the laws of the state, is a sole proprietorship and the proprietor is a resident of the state, is a limited liability company organized under AS 10.50 and all members are residents of the state, or is a partnership under former AS 32.05, AS 32.06, or AS 32.11 and all partners are residents of the state; and

e. If a joint venture, is composed entirely of ventures that qualify under (a) through (d), above.

2. Alaska Veteran Preference: A bidder claiming this preference shall provide an Alaska Veteran Preference Certification, certifying they qualify as an Alaska bidder eligible for Alaska Veteran preference according to AS 36.30.

If a bidder qualifies as an Alaska bidder and is a qualifying entity, an Alaska Veteran Preference of 5 percent shall be applied to the bid price. The preference may not exceed $5,000 (AS 36.30.321). A “qualifying entity” means a:

a. sole proprietorship owned by an Alaska veteran;

b. partnership under AS 32.06 or AS 32.11 if a majority of the partners are Alaska veterans;

c. limited liability company organized under AS 10.50 if a majority of the members are Alaska veterans; or

d. corporation that is wholly owned by individuals, and a majority of the individuals are Alaska veterans.

A preference under this section is in addition to any other preference for which the bidder qualifies.

To qualify for this preference, the bidder must add value by the bidder itself actually performing, controlling, managing and supervising a significant part of the services provided or the bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public.

An Alaska veteran is a resident of Alaska who:

1) served in the Armed forces of the United States, including a reserve unit of the United States armed forces; or the Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air National Guard, or the Alaska Naval Militia; and

2) was separated from service under a condition that was not dishonorable.

3. Alaska Product Preference: A bidder claiming this preference shall complete and sign the Alaska Product Preference Worksheet, according to the worksheet instructions, and submit the completed worksheet with their bid.

25D-3S (3/19) 00100-7 Page 7 of 10

Except for timber, lumber and manufactured lumber products used in the construction project under AS 36.30.322(b), an Alaska products preference will be given as required under AS

36.30.326 - 36.30.332 when the bidder designates the use of Alaska products.

If the successful bidder/contractor proposes to use an Alaska product and does not do so, a penalty will be assessed against the successful bidder/contractor according to AS 36.30.330(a).

Each Alaska product declared on the Alaska Product Preference Worksheet must have an “Approval” date on the Alaska Product Preference Program List, that is on or before the bid opening date for this contract, and that does not expire before the bid opening date for this contract.

100.016 RESPONSIBILITY OF BIDDERS

The Department may find a bidder is nonresponsible for any one of the following reasons, but is not limited in its responsibility analysis to the following factors:

1. Evidence of bid rigging or collusion;

2. Fraud or dishonesty in the performance of previous contracts;

3. More than one bid for the same work from an individual, firm, or corporation under the same or different name;

4. Unsatisfactory performance on previous or current contracts;

5. Failure to pay, or satisfactorily settle, all bills due for labor and material on previous contracts;

6. Uncompleted work that, in the judgment of the Department, might hinder or prevent the bidder’s prompt completion of additional work, if awarded;

7. Failure to reimburse the State for monies owed on any previous contracts;

8. Default under previous contracts;

9. Failure to submit evidence of registration and licensing;

10. Failure to comply with any qualification requirements of the Department;

11. Engaging in any activity that constitutes a cause for debarment or suspension under the State Procurement Code (AS 36.30) or submitting a bid during a period of debarment;

12. Failure to satisfy the responsibility standards set out in state regulations;

13. Lack of skill, ability, financial resources, or equipment required to perform the contract;

or

14. Lack of legal capacity to contract.

Nothing contained in this section deprives the Department of its discretion in determining the lowest responsible bidder.

25D-3S (3/19) 00100-8 Page 8 of 10

100.017 SUBCONTRACTOR LIST

The apparent low bidder shall submit a completed Subcontractor List, Form 25D-5, within five working days following receipt of written notification by the Department that it is the low bidder.

An apparent low bidder who fails to submit a completed Subcontractor List form within the time allowed will be declared nonresponsible and may be required to forfeit the bid security. The Department will then consider the next lowest bidder for award of the Contract.

If a bidder fails to list a subcontractor, or lists more than one subcontractor for the same portion of work, and the value of that work is in excess of one-half of one percent of the total bid amount, the bidder agrees to perform that portion of work without a subcontractor and represents that it is qualified to perform that work.

A bidder who lists as a subcontractor another contractor who, in turn, sublets the majority of the work required under the Contract, violates this subsection.

A bidder or Contractor may, without penalty, replace a listed subcontractor who:

1) Fails to comply with licensing and registration requirements of AS 08.18;

2) Fails to obtain a valid Alaska business license;

3) Files for bankruptcy or becomes insolvent;

4) Fails to execute a subcontract for performance of the work for which the subcontractor was listed, and the bidder acted in good faith;

5) Fails to obtain bonding acceptable to the Department;

6) Fails to obtain insurance acceptable to the Department;

7) Fails to perform the subcontract work for which the subcontractor was listed;

8) Must be replaced to meet the bidder's required state or federal affirmative action requirements;

9) Refuses to agree or abide with the bidder's labor agreement; or

10) Is determined by the Department to be not responsible.

In addition to the circumstances described above, a Contractor may in writing request permission from the Department to add a new subcontractor or replace a listed subcontractor. The Department will approve the request if it determines in writing that allowing the addition or replacement is in the best interest of the State.

A bidder or Contractor shall submit a written request to add a new subcontractor or replace a listed subcontractor to the Contracting Officer a minimum of five working days before the date the new subcontractor is scheduled to begin work on the construction site. The request must state the basis for the request and include supporting documentation acceptable to the Contracting Officer.

25D-3S (3/19) 00100-9 Page 9 of 10

If a bidder violates this subsection, the Contracting Officer may:

1) Cancel the Contract after Award without any damages accruing to the Department; or

2) After notice and a hearing, assess a penalty on the bidder in an amount not exceeding 10 percent of the value of the subcontract at issue.

100.018 AWARD OF CONTRACT

The Department will award the Contract to the lowest responsible and responsive bidder unless it rejects all bids. The Department will notify all bidders in writing via email, fax, or U.S. Mail of its intent to award.

In order to establish a clear and definitive basis of award for contracts with additive alternates, the State has established a budgeted amount from which the order of bidders will be determined. The amount will be disclosed when timely received bids are announced. The low bid will be determined by considering the basic bid and additive alternate(s) in the order listed on the Bid Schedule up to a total not to exceed the budgeted amount. The State reserves the right to reject all bids. The State also reserves the right to award the contract above or below the budgeted amount to the low bidder based on any combination of alternate(s) or no alternate(s), providing that the low bidder remains unchanged.

The Department will notify the successful bidder in writing of its intent to award the Contract and request that certain required documents, including the Contract Form, bonds, and insurance be submitted within the time specified. The successful bidder's refusal to sign the Contract and provide the requested documents within the time specified may result in cancellation of the notice of intent to award and forfeiture of the bid security.

If an award is made, it will be made as soon as practicable and usually within 40 days after bid opening. Award may be delayed due to bid irregularities or a bid protest, or if the award date is extended by mutual consent. Bids shall be valid for 120 days after bid opening, and may be extended by mutual consent.

100.019 RETURN OF BID SECURITY

The Department will return bid securities, other than bid bonds:

1. To all except the two lowest responsive and responsible bidders, as soon as practicable after the opening of bids; and

2. To the two lowest responsive and responsible bidders immediately after Contract award.

100.020 PERFORMANCE AND PAYMENT BONDS

The successful bidder shall furnish all required Performance and Payment Bonds on forms provided by the Department for the sums specified in the Contract. If no sum is specified, the successful bidder shall comply with AS 36.25.010. The Surety on each bond may be any corporation or partnership authorized to do business in the state as an insurer under AS 21.09 or two individual sureties approved by the Contracting Officer.

25D-3S (3/19) 00100-10 Page 10 of 10

If individual sureties are used, two individual sureties must each provide the Department with security assets located in Alaska equal to the penal amount of either the performance bond or the payment bond. Any costs incurred by the Contractor and the individual Surety are subsidiary and shall be borne by the Contractor or the individual Surety. In no event will the Department be liable for these costs.

Individual sureties shall provide security by one, or a combination, of the following methods:

1. Escrow Account, with a federally insured financial institution, in the name of the Department. Acceptable securities include, but are not limited to, cash, treasury notes, bearer instruments having a specific value, or money market certificates.

2. Irrevocable letters of credit, from a financial institution approved by the Contracting Officer, with the Department named as beneficiary.

3. Cashier’s or certified check made payable to the State of Alaska issued by financial institutions approved by the Contracting Officer.

These bonds and security assets, as applicable, shall remain in effect for 12 months after the date of final payment or, if longer, until all obligations and liens under this Contract are satisfied, including, but not limited to, obligations under General Conditions, Subsection 12.7.

The Department may, in its discretion, notify the bonding company or Surety of any potential default or liability.

The Contractor shall substitute, within five working days, another bond or surety acceptable to the Department if an individual Surety or the Surety on any bond furnished in connection with the Contract:

1. Becomes insolvent or is declared bankrupt;

2. Loses its right to do business in any state affecting the work;

3. Ceases to meet Contract requirements;

4. Fails to furnish reports of financial condition upon request; or

5. Otherwise becomes unacceptable to the Department.

When approved by the Contracting Officer, the Contractor may replace:

1. An individual surety with a corporate surety; or

2. Posted collateral with substitute collateral.

Failure to maintain the specified bonds or to provide substitute bonds when required under this section may be grounds for withholding contract payments until substitute bonding is obtained, and may, in the Department's discretion, be grounds for declaring the Contractor in default.

Form 25D-4S (7/18) 00120 Page 1 of 1

REQUIRED DOCUMENTS

Federally Funded Contracts

REQUIRED FOR BID. Bids will not be considered if the following documents are not completely filled out and submitted at the time of bidding:

1. Bid Proposal (Form 25D-9A)

2. Bid Schedule

3. Bid Security (Form 25D-14) REQUIRED FOR BID MODIFICATIONS. Any bid revisions must be submitted by the bidder prior to bid opening on the following form:

4. Bid Modification (Form 25D-16)

REQUIRED FOR CLAIMED PROCUREMENT PREFERENCE. The Department will not consider a claimed procurement preference unless a bidder submits the appropriate, signed certification(s) for the claimed preference at the time of bidding:

5. MBE / WBE Preference Certification (Form VSW-001)

REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER. The apparent low bidder is required to complete and submit the following document within 5 working days after receipt of written notification:

1. Subcontractor List (Form 25D-5)

REQUIRED FOR AWARD. In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Construction Contract (Form 25D-10A).

2. Payment Bond (Form 25D-12)

3. Performance Bond (Form 25D-13)

4. Contractor's Questionnaire (Form 25D-8)

5. Certificate of Insurance (from carrier)

6. Appendix B Federal Debarment

7. Appendix C Certification Regarding Lobbying

Form 25D-9A (7/03) Page 1 of 2 00310

VILLAGE SAFE WATER PROGRAM

PROPOSAL

for

Unalakleet Water System Replacement Project / 26-VSW-UNK-011 by

Company Name

Company Address (Street or PO Box, City, State, Zip)

TO THE CONTRACTING OFFICER,

DEPARTMENT OF ENVIRONMENTAL CONSERVATION:

In compliance with your Invitation to Bid dated , the Undersigned proposes to furnish and deliver all the materials and do all the work and labor required in the construction of the above-referenced Project, located at or near , Alaska, according to the plans and specifications and for the amount and prices named herein as indicated on the Bid Schedule consisting of sheets, which is made a part of this Bid.

The Undersigned declares that he has carefully examined the contract requirements and that he has made a personal examination of the site of the work; that he understands that the quantities, where such are specified in the Bid Schedule or on the plans for this project, are approximate only and subject to increase or decrease, and that he is willing to perform increased or decreased quantities of work at unit prices bid under the conditions set forth in the Contract Documents.

The Undersigned hereby agrees to execute the said contract and bonds within fifteen calendar days, or such further time as may be allowed in writing by the Contracting Officer, after receiving notification of the acceptance of this bid, and it is hereby mutually understood and agreed that in case the Undersigned does not, the accompanying bid guarantee shall be forfeited to the State of Alaska, Department of Environmental Conservation as liquidated damages, and the said Contracting officer may proceed to award the contract to others.

The Undersigned agrees to commence the work within 10 calendar days, and to complete the work within

N/A calendar days, after the effective date of the Notice to Proceed, or by , unless extended in writing by the Contracting Officer.

The Undersigned proposes to furnish Payment Bond in the amount of 100% (of the contract) and Performance

Bond in the amount of 100% (of the contract), as surety conditioned for the full, complete and faithful performance of this contract.

Form 25D-9A (7/03) Page 2 of 2 00310

The Undersigned acknowledges receipt of the following addenda to the drawings and/or specifications (give number and date of each).

Addenda Number

Date Issued

Addenda Number

Date Issued

Addenda Number

Date Issued

NON-COLLUSION DECLARATION

The Undersigned declares, under penalty of perjury under the laws of the United States, that neither he nor the firm, association, or corporation of which he is a member, has, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

The Undersigned has read the foregoing and hereby agrees to the conditions stated therein by affixing his signature below:

Signature of Authorized Company Representative

Typed Name and Title

Phone Number Fax Number

Email

Bid Schedule 1 OF 1 00312

Company Name: _

STATE OF ALASKA

DEPARTMENT OF

ENVIRONMENTAL CONSERVATION

BID SCHEDULE

Project Name: Unalakleet Water System Replacement Project ITB Dated: 8/21/2025 Project Location: Unalakleet, Alaska DEC Project No.: 26-VSW-UNK-011

Before preparing this bid schedule, read carefully Information to Bidders.

Bid Schedule 1 OF 2 00312

Description of Pay Item (a) Unadjusted Bid Amount (b) MBE / WBE Preference 5% of (a) (c) Adjusted Amount (a) – (b) = (c)

Base Bid – Water Treatment Plant Improvements: See Scope of Work Base Bid item #1.

Additive alternate #1 – Southeast Water Loop and Additional Pavement Repair: See Scope of Work Bid item #2.

Additive alternate #2 – West Loop:

See Scope of Work Bid item #3. $ $ $

Additive alternate #3 – Northeast Loop: See Scope of Work Bid item #4. $ $ $

Additive alternate #4 – FAA Loop: See Scope of Work Bid item #5. $ $ $

Total cost of Base Bid plus Additive Alternates: $ $ $

Form VSW-001 (4/21) 1 of 2

State of Alaska Department of Environmental Conservation

Village Safe Water Program

MINORITY BUSINESS ENTERPRISE (MBE) AND WOMEN BUSINESS ENTERPRISE

(WBE) PREFERENCE CERTIFICATION

In response to the advertised procurement for:

Project Name and Number: ________________________________________________

Bidder (Contractor): ______________________________________________________

Operation of MBE / WBE Preference This procurement is funded in part or fully through federal grants or cooperative agreements. It is a national policy to award a fair share of contracts to Minority Firms and Women’s Business Enterprises through affirmative action. This solicitation incorporates a five percent (5%) preference to the price of the bidder’s proposal for all qualified minority firms and women’s business enterprises.

To receive the points, the qualified Minority Business Enterprise (MBE) or Women’s Business Enterprise (WBE) Contractor or subcontractor must provide evidence of certification and the work that they shall perform. It is the responsibility of the bidder claiming eligibility for this preference to pledge in their bid that the eligible subcontractor will be guaranteed the proposed work.

MBE / WBE Preference Certification In order to be deemed a bona fide MBE or WBE a firm must be an independent business concern which is a least fifty-one percent (51%) owned and controlled by minority group members or women.

In order to qualify for the MBE or WBE, the business must obtain certification from any of the following organizations:

• United States Small Business Administration,

• United States Department of Transportation,

• Indian Tribal Governments,

• State/local Governments,

• Independent private organizations.

Form VSW-001 (4/21) 2 of 2

To qualify for the federal Environmental Protection Association, Disadvantaged Business Enterprises program, an entity must be certified, and such certification must meet the criteria as stipulated in 40 CFR §33.202 and/or §33.203.

Offerors may provide their MBE/WBE certification number on this form. If a certification number is not available then the offeror must provide a letter from the certifying agency verifying the offerors certification status.

If claiming MBE/WBE preference the contractor must complete either the following sections:

1. The Contractor is claiming they are eligible for the MBE / WBE Preference:

Name of Contractor

MBE / WBE Certification Number, or indicate “Attached” if certifying document is attached.

Work and percentage of work the Contractor shall perform:

Enter percentage of work: _____%

Describe Work: _________________________________________________________________

2. The Contractor shall complete the following if a subcontractor is claiming they are eligible for the MBE / WBE Preference:

Name of Subcontractor

MBE / WBE Certification Number, or indicate “Attached” if certifying document is attached.

Work and percentage of work that the subcontractor is guaranteed and shall perform:

Enter percentage of work: _____%

Describe Work: _________________________________________________________________

Form 25D-14 (8/01) Page 1 of 2

BID BOND

For

DATE BOND EXECUTED:

PRINCIPAL (Legal name and business address): TYPE OF ORGANIZATION:

[ ] Individual [ ] Partnership [ ] Joint Venture [ ] Corporation

STATE OF INCORPORATION:

SURETY(IES) (Name and business address):

A.

B. C.

PENAL SUM OF BOND:

DATE OF BID:

We, the PRINCIPAL and SURETY above named, are held and firmly bound to the State (State of Alaska), in the penal sum of the amount stated above, for the payment of which sum will be made, we bind ourselves and our legal representatives and successors, jointly and severally, by this instrument.

THE CONDITION OF THE FOREGOING OBLIGATION is that the Principal has submitted the accompanying bid in writing, date as shown above, on the above-referenced Project in accordance with contract documents filed in the office of the Contracting Officer, and under the Invitation for Bids therefor, and is required to furnish a bond in the amount stated above.

If the Principal's bid is accepted and he is offered the proposed contract for award, and if the Principal fails to enter into the contract, then the obligation to the State created by this bond shall be in full force and effect.

If the Principal enters into the contract, then the foregoing obligation is null and void.

PRINCIPAL

Signature(s)

1.

2.

3.

Name(s) & Title(s) (Typed)

1. 2. 3.

See Instructions on Reverse

Corporate Seal

Form 25D-14 (8/01) Page 2 of 2

CORPORATE SURETY(IES)

Surety A Name of Corporation

State of Incorporation Liability Limit

& Titles

1. 2.

Surety B Name of Corporation

Surety C Name of Corporation

INSTRUCTIONS

1. This form shall be used whenever a bid bond is submitted.

2. Insert the full legal name and business address of the Principal in the space designated. If the Principal is a partnership or joint venture, the names of all principal parties must be included (e.g., "Smith Construction, Inc. and Jones Contracting, Inc. DBA Smith/Jones Builders, a joint venture"). If the Principal is a corporation, the name of the state in which incorporated shall be inserted in the space provided.

3. Insert the full legal name and business address of the Surety in the space designated. The Surety on the bond may be any corporation or partnership authorized to do business in Alaska as an insurer under AS 21.09. Individual sureties will not be accepted.

4. The penal amount of the bond may be shown either as an amount (in words and figures) or as a percent of the contract bid price (a not-to-exceed amount may be included).

5. The scheduled bid opening date shall be entered in the space marked Date of Bid.

6. The bond shall be executed by authorized representatives of the Principal and Surety. Corporations executing the bond shall also affix their corporate seal.

7. Any person signing in a representative capacity (e.g., an attorney-in-fact) must furnish evidence of authority if that representative is not a member of the firm, partnership, or joint venture, or an officer of the corporation involved.

8. The states of incorporation and the limits of liability of each surety shall be indicated in the spaces provided.

9. The date that bond is executed must not be later than the bid opening date.

DEPARTMENT OF ENIRONMENTAL CONSERVATION

BID MODIFICATION

Modification Number:

Note: Use this form to modify Manual (paper) bids only.

• Group items and provide subtotals by bid schedule section.

• All revisions shall be made to the unadjusted bid amount(s).

• Changes to the adjusted bid amounts will be computed by the Department.

LINE

NO.

ITEM NO.

PAY ITEM DESCRIPTION

REVISION TO

UNIT BID

PRICE +/-

REVISION TO

BID AMOUNT +/-

TOTAL REVISION: $

Name of Bidding Firm

Responsible Party Signature Date

This form may be duplicated if additional pages are needed.

Form 25D-16 (7/18) 00420 Page of

Form 25D-5 (5/17) Page 1 of 2

DEPARTMENT OF ENVIRONMENTAL CONSERVATION

SUBCONTRACTOR LIST

Project Name and Number

The apparent low bidder shall complete this form and submit it so as to be received by the Contracting Officer prior to the close of business on the fifth working day after receipt of written notice from the Department.

An apparent low bidder who fails to submit a completed Subcontractor List form within the time allowed will be declared nonresponsible and may be required to forfeit the bid security.

Scope of work must be clearly defined. If an item of work is to be performed by more than one firm, indicate the portion or percent of work to be done by each.

Check as applicable: [ ] All Work on the above-referenced project will be accomplished without subcontracts Or

[ ] List all first tier Subcontractors as follows:

FIRM NAME,

ADDRESS,

PHONE NO.

AK BUSINESS LICENSE NO.,

CONTRACTOR'S

REGISTRATION NO.

SCOPE OF WORK TO

BE PERFORMED

CONTINUE SUBCONTRACTOR INFORMATION ON REVERSE

For projects with federal-aid funding, I hereby certify Alaska Business Licenses and Contractor Registrations will be valid for all subcontractors prior to award of the subcontract. For projects without federal-aid funding (State funding only), I hereby certify the listed Alaska Business Licenses and Contractor Registrations were valid at the time bids were opened for this project.

Signature of Authorized Company Representative Title

Company Name Company Address (Street or PO Box, City, State, Zip)

Date Phone Number

00430

Form 25D-5 (5/17) Page 2 of 2

FIRM NAME,

ADDRESS,

PHONE NO.

AK BUSINESS LICENSE NO.,

CONTRACTOR'S

REGISTRATION NO.

SCOPE OF WORK TO

BE PERFORMED

00430

Form 25D-10A (8/01) Page 1 of 2

CONSTRUCTION CONTRACT

This CONTRACT, between the STATE OF ALASKA, DEPARTMENT OF ENVIRONMENTAL CONSERVATION, herein called the Department, acting by and through its Contracting Officer, and

Company Address (Street or PO Box, City, State, Zip) a/an Individual Partnership Joint Venture Sole Proprietorship Corporation incorporated under the laws of the State of , its successors and assigns, herein called the Contractor, is effective the date of the signature of the Contracting Officer on this document.

WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Department, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above-referenced project at the prices bid by the Contractor for the respective estimated quantities aggregating approximately…