IFQ25263-04 - Iliamna Road Maintenance Agreement Services IFQ Quote Documents 2025-2026.pdf

STATE OF ALASKA

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

SOUTHCOAST REGION

MAINTENANCE & OPERATIONS

QUOTE DOCUMENTS

PROJECT: Iliamna Pile Bay Road Maintenance

CONTRACT NO.: IFQ25263-04

Up to date and additional information is available on the web at (http://dot.alaska.gov). Under the Section called “Find it Fast!,” select DOT&PF Public Notices. Look through the section called “Procurement” for the Invitation to Quotes

AS-ADVERTISED DATE: 09/19/2025

http://dot.alaska.gov/

TABLE OF CONTENTS

1. Special Notice to Bidders (1 Page)

2. Invitation for Quotes (3 Pages)

3. Bid Notices

Required Documents (1 Page)

4. Forms

Quote Submittal (1 Page) Non-Collusion Affidavit (1 Page) Offeror’s Questionnaire (2 Pages) Subcontractor List (2 Pages)

Award Forms Construction Contract (2 Pages)

5. Contract Specifications

Specifications (3 pages) Bid Schedule (1 Page)

SPECIAL NOTICE

TO

BIDDERS

1.) The bidder shall [MUST] have a valid Alaska business license at the time the contract is awarded. To qualify as an Alaska bidder under AS 36.30.321, a bidder shall have a valid Alaska business license at the time designated in the invitation for quotes for quote opening. Bidders are required to submit evidence of a valid Alaska Business License in accordance with AS 43.70.020 and 12 AAC 12.020.

(Rev. 3/25 - M&O)

Form SPC-001 Page 1 of 3 Revised 3-2014

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

INVITATION FOR QUOTES FOR

A RURAL MAINTENANCE AGREEMENT

(CONSTRUCTION RELATED)

[per AS 36.30.320(a)]

Project Name & No.: Iliamna Pile Bay Road Manitenance; IFQ25263-04 Location: Iliamna, Alaska

Procurement Agency and Address:

State of Alaska, DOT&PF 6860 Glacier Highway, Juneau, AK 99801, or_ P.O. Box 112506 Juneau, AK 99811-2506

Procurement Officer: Christopher Goins, P.E. Date of Issuance: 09/19/2025

DESCRIPTION OF WORK, REQUIRED COMPLETION DATE, LISTING OF ATTACHMENT:

Establish a contract for hourly rental of various equipment with operators, to be used on an as-needed basis for snow removal, general grading, drainage, and other routine maintenance for the Pile Bay Road, near Iliamna, located in the Kodiak Aleutian District, for the State of Alaska, Department of Transportation & Public Facilities, Southcoast Region Maintenance & Operations (DOT/PF) The State may opt to offer renewal of this contract for Three (3) additional one (1) year periods.

This is a Federal-Aid State Funded contract. The completion date for this work is: 06/30/2026

The Project cost estimate is: under $10,000 $10,000 - $50,000 $50,001 - $100,000 $100,001 - $200,0001,2

1. Quotes in excess of $100,000 will be deemed non-responsive.

Davis-Bacon Wages (Title 36.05): are are not required on this project.

The following insurance coverages are required: Workers Comp General Liability Automobile

Bonding Requirements: Any project in excess of $100,000 must be bonded.

The undersigned proposes to furnish Payment Bond in the amount of 50% and Performance Bond in the amount of 50% (of the contract), as surety conditioned for the full, complete and faithful performance of this contract.

Quotes for furnishing all labor, equipment and materials and performing all work for the above Project are invited. To be eligible for consideration, quotes must be received before 2:00 pm local time on the 3rd day of October, 2025. Late quotes cannot be accepted.

Disadvantaged Business Enterprises (DBE's) may submit quotes and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an Award which results from this invitation. Any errors, omissions, or questions pertaining to solicitation procedures or Project requirements, requests for additional documents, or inquiries pertaining to site conditions or scheduled visits must be made to:

Name: Marcus Zimmerman, C.M. , at: 6860 Glacier Highway, Juneau, AK 99801 Title: Maintenance & Operations Chief , Telephone: (907) 465-4655; Fax: (907) 465-4238 Applicable provisions of AS 36.30 and 2 AAC 12 govern this solicitation.

SUBMITTAL OF QUOTES: Quotes for this Project must be submitted in the manner noted below. All Offerors must familiarize themselves with the Instructions to Offerors, page 2 of this form, prior to submitting their quote.

- VERBAL QUOTES SHALL BE GIVEN TO

AT THE ABOVE NOTED TELEPHONE NUMBER, PRIOR TO THE STATED DEADLINE. (See above Bonding Requirements.)

- WRITTEN QUOTES, INCLUDING AMENDMENTS OR WITHDRAWALS, MUST BE RECEIVED PRIOR

TO THE ABOVE NOTED DEADLINE. QUOTES MUST BE SUBMITTED ON FORM SPC-002, QUOTE SUBMITTAL, ATTACHED. (See above Bonding Requirements.)

Written quotes may be submitted by Fax, hand delivered, or mailed in a sealed envelope. Confidentiality is only assured for sealed quotes. Mailed quotes must allow time for delivery and the envelope must be marked as follows:

Quote for Project:

Name: Iliamna, Pile Bay Road Maintenance Number: ifq25263-04 Attn: Michael Brown Contracts Officer__________ Fax: 907-465-4238______________________________ Email: srdotpfcontracts@alaska.gov

Procurement Agency Address:

State of Alaska, DOT & PF______________________ 6860 Glacier Highway__________________________ Juneau, AK 99801_____________________________

Quote amendments or withdrawals must be made in writing to the individual of the Procurement Agency receiving the quotes, and must be received prior to the time for quote submittal.

mailto:Michael.brown@alaska.gov

Form SPC-001 Page 2 of 3 Revised 3-2014

INVITATION FOR QUOTES FOR

A RURAL MAINTENANCE AGREEMENT

(CONSTRUCTION RELATED)

The State of Alaska desires that all Offerors submitting quotes on construction contracts are given a fair and equal opportunity to compete. Offerors are required to follow these instructions:

REVIEW THE PROJECT DOCUMENTS: Most construction Projects in excess of $1,000 will have some type of written documentation prepared expressly for the Work. If you are asked to submit a quote and no written information has been provided, you should ask the procurement Agency for written documentation. If the scope of services have been described to you verbally, and you are selected for Contract Award, you must ensure that the information of the services to be performed (scope of work) is put in writing prior to accepting the Contract. When providing a Quote, carefully review and consider all materials related to the solicitation and work of the contract. By submitting a quote the Offeror warrants that they are familiar with the Project requirements, have visited or otherwise examined the site, and are aware of the conditions to be encountered. Offeror's can verify the contents and completeness of their quote documents by contacting the procurement Agency individual named on the front of this form.

SUBMITTING THE QUOTE: The Quote must be submitted in one of the following formats as called for in the Invitation:

1. ORALLY - if a verbal quote is solicited, the Offeror must provide, in addition to their quote amount and mailing address -- (1) their valid Alaska Business License number, (2) if applicable, a valid Contractor's Registration number, (3) their status as an Alaskan Bidder (Offeror), (4) their intended use of Alaskan products, (5) the carrier's name and policy number for their Workers' Comp Insurance (or a statement of sole proprietorship, if applicable), and (6) the Employer (Tax) Identification Number or Social Security Number. The Procurement Agency will enter this information on the quote schedule.

2. WRITTEN - if a written quote is solicited, the Offeror must complete, in ink or typewritten, the Rural Maintenance Quote Submittal, Form SPC-

002. Failure to acknowledge receipt of addenda or to execute the form correctly and completely may disqualify the quote.

NOTE: The Department of Labor requires an Offeror to be licensed and registered for the required type of work prior to submitting a quote. If the procurement Agency determines the Offeror is improperly registered or licensed, their quote may be deemed nonresponsive.

SUBCONTRACTOR LISTING: Subcontractors intended to be utilized on this contract must be listed in the response to the solicitation. Work shall not be awarded to any subcontractor without prior approval from the procurement Agency. Subcontractors may be added or removed only as approved by the procurement Agency.

DETERMINATION OF THE LOWEST RESPONSIBLE QUOTE AND CONTRACT AWARD: Following receipt and determination of all responsive oral, written or sealed quotes, the procurement Agency will compare the quotes and determine the lowest Offeror. If the procurement Agency discovers a discrepancy between the unit price amount and the extended amount; the unit price amount will prevail. Conditioned quotes, unless expressly requested, will not be considered. When the quote schedule is composed of a basic amount with alternates, the procurement Agency will base its determination of the low quote and the amount of the Contract Award solely upon those quotes, basic and alternates, that are priced within the extent of available construction funds. Alternates will be considered for Award in the order listed, except that if the order of Offerors is not affected, the Award may include any combination of funded alternates, or none, as may be in the best interest of the procurement Agency.

When determining the lowest quote, the procurement Agency will also give a 5% Alaska Offeror's preference and an appropriate Alaska Products preference to quotes designating the applicability of a preference. To qualify for the Offeror's preference (per AS 36.30.170) the Offeror must (1) hold a current Alaska Business License, (2) submit the quote under the name appearing on the license, (3) have staffed and maintained a place of business within Alaska for the previous six months and (4) be incorporated or qualified to do business under the laws of the State. In addition, if the Offeror is a partnership or joint venture, all parties must meet the criteria to be eligible for the preference. A booklet fully describing the Alaska Preferences (Bidder, Offeror, Product, Disabilities, Veteran) program is available at http://doa.alaska.gov/dgs/pdf/pref2.pdf. A detailed description of the Alaska Products Preference Program is available at http://www.commerce.state.ak.us/ded/dev/prodpref/prodpref.htm.

The procurement Agency will make a determination of responsibility as required by 2 AAC 12.500. If the lowest Offeror is declared responsible, the procurement Agency will execute Form 25D-10H Construction Contract and send it to the Offeror for acknowledgement. If the lowest Offeror is found to be nonresponsible, this process will be repeated with the second lowest Offeror -- and so on until the lowest responsive and responsible Offeror is determined.

NOTICE OF AWARD AND PROTEST: A written notice will be provided on all Awards exceeding $ 25,000 (2 AAC 12.400(h)). All protests must be filed with the Commissioner of the procurement Agency (or designee) and copied to the Procurement Officer. Protest procedures are described in AS

36.30.560 and 2 AAC 12.695. The extent of the protest remedy is limited to quote preparation costs (AS 36.30.585).

http://doa.alaska.gov/dgs/pdf/pref2.pdf http://www.commerce.state.ak.us/ded/dev/prodpref/prodpref.htm

Form SPC-001 Page 3 of 3 Revised 3-2014

3. INDEMNITY AND INSURANCE – The following insurance is required for all construction contracts:

Article 1. Indemnification

The Contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the Contractor under this agreement. The Contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the Contractor and the independent negligence of the Contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis.

“Contractor” and “Contracting agency”, as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term “independent negligence” is negligence other than in the Contracting agency’s selection, administration, monitoring, or controlling of the Contractor and in approving or accepting the Contractor’s work.

Article 2. Insurance

Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits.

Certificates of Insurance must be furnished to the contracting officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under AS 21.

2.1 Workers' Compensation Insurance: The Contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and; where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the State.

2.2 Commercial General Liability Insurance: The State of Alaska, Department of Transportation and Public Facilities shall provide a policy that will protect the state against tort claims for negligent acts of the Contractor. This policy will only cover duties and services performed under this contract. The policy is only provided to those Contractors who are unable to secure a policy in the commercial market. For those Contractors who can obtain a policy in the performance of services under this agreement, please provide with minimum coverage limits of $300,000 combined single limit per claim.

2.3 Commercial Automobile Liability Insurance: covering all vehicles used by the Contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per claim.

02-093 B1 (Rev. 04/17) AppB1.doc

REQUIRED DOCUMENTS

Required for Quote

Quotes will not be considered if the following documents are not completely filled out/signed and submitted at the time of bidding.

1. Quote Submittal - Bidder must sign form.

2. Alaska Business License – (AS 36.30.110) - To qualify as an Alaska bidder under AS 36.30.321, a bidder shall have a valid Alaska business license at the time of quote opening. (License information;

contact State of Alaska, Department of Commerce, Community and Economic Development) (http://www.commerce.state.ak.us/occ/home.htm)

3. Alaska Veteran’s Preference Affidavit – If claiming, Bidder must sign form.

4. Military Skills Preference Certification – If claiming, Bidder must sign form.

5. Alaska Bidder Preference Certification – If claiming, Bidder must sign form.

6. Alaska Product Preference Worksheet – If claiming, Bidder must sign form.

Required After Notice of Apparent Low Bidder

The apparent low bidder is required to complete and submit the following document within 5 working days after receipt of written notification.

1. Subcontractor List – AS 36.30.115

2. Offeror’s Questionnaire

Required for Award

In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

7. Construction Contract

8. Certificate of Insurance - In accordance with Appendix B Indemnity & Insurance

9. Contractors License

10. Alaska Business License – (AS 36.30.110) - (License information; contact State of Alaska, Department of Commerce, Community and Economic Development) (http://www.commerce.state.ak.us/occ/home.htm) http://www.commerce.state.ak.us/occ/home.htm http://www.commerce.state.ak.us/occ/home.htm

INVITATION FOR QUOTE SUBMITTAL

(CONSTRUCTION RELATED)

[per AS 36.30.320(a)]

Project Name & No. Iliamna Pile Bay Road Maintenance; IFQ25263-04 Location: Iliamna, Alaska

Procurement Agency and Address:

State of Alaska, DOT&PF 6860 Glacier Highway, Juneau, AK 99801, or_ P.O. Box 112506 Juneau, AK 9999811-2506

Procurement Officer: Christopher Goins, P.E. Date of Issuance: September 19, 2025

Bid is Due: October 3, 2025 at 2:00pm QUOTE: Offerors must read all attachments to this schedule. Offeror is required to bid on all items.

For the scope of work and all other requirements see the “Invitation for Quotes for A Rural Maintenance Agreement” dated September 19, 2025. The annual prices bid by the Contractor referenced below shall be inclusive of one full 12 month State of Alaska Fiscal Year period. Any contract duration which does not contain 12 full months of the State of Alaska’s Fiscal Year shall be prorated beginning the Date of Award and paid accordingly with this contract and Scope of Work.

The work as described in the IFQ shall be performed for:

ITEM DESCRIPTION UNIT BID ESTIMATED BASIC BID

PRICE QUANTITY AMOUNT

SEE ATTACHED BID SCHEDULE

I have reviewed the bid documents, with addenda , and understand the scope of services and conditions required for Project number IFQ25263-04. I agree to furnish all necessary labor, materials, and equipment for the above amount(s). The Work shall be accomplished in a professional manner acceptable to the Procurement Officer.

Contractor Email Address

Authorized Signature Title

Address

Business License # EIN or SSN Phone # Offe ror to C omp lete this Port ion

Procurement Officer:

Date of Receipt of Bid:

Form SPC-002 Page 1 of 1 03/14

NON-COLLUSION AFFIDAVIT

UNITED STATES OF AMERICA )

) ss

STATE OF ALASKA )

I,________________________________, of__________________________________ (Name) (Name of Firm, if any) being duly sworn, do depose and state:

That I, or the firm, association or corporation of which I am a member, a bidder on the contract to be awarded by the Department of Transportation and Public Facilities of the State of Alaska for the services of that certain contract designated as Project (Contract) Number IFQ25263-04 located at Iliamna in the State of Alaska, have not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with such contract.

(Signature)

Date: __________________________

Note: Must accompany Quote Submittal.

Form SPC-008 Page 1 of 2 03/14

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

INVITATION FOR QUOTES

(CONSTRUCTION RELATED)

OFFEROR’S QUESTIONNAIRE

Project Number: SPC25263-04

Project Name:

Pile Bay Road Maintenance

Project Location: Iliamna, Alaska

A. FINANCIAL

1. Have you ever failed to complete a contract due to insufficient resources?

Yes ☐ No ☐ If yes, explain: __________________________

2. Describe any arrangements you would make to finance this work: ___________________

B. EQUIPMENT

1. Describe the equipment you have available and would use for this project.

ITEM QUAN. MAKE MODEL

SIZE/

CAPACITY

PRESENT

MARKET VALUE

Form SPC-008 Page 2 of 2 03/14

1. What percent of the total value of this contract would you subcontract?

2. Would you purchase any equipment for use on this project: Yes No If yes, describe type, quantity, and approximate cost:

3. Would you rent any equipment for this work? Yes No If yes, describe type, quantity, and approximate cost:

4. Is your proposal based on firm offers for all materials for this project? Yes No If no, please explain:

C. EXPERIENCE

1. Have you had previous construction contracts or subcontracts with the State of Alaska?

Yes No

Describe the most recent or current contract, its completion date, and scope of work:

2. List, as an attachment to this questionnaire, other construction projects you have completed;

the dates of completion, scope of work, and total contract amount for each project completed in the past 12 months.

I hereby certify that the above statements are true and complete.

Name of Respondent

Signature Date

Name and Title of Person Signing

Form 25D-17 (06/12) Page 1 of 1

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

ALASKA VETERAN’S PREFERENCE AFFIDAVIT

In response to the Invitation to Bid for:

Project Name and Number: Iliamna Pile Bay Road Maintenance; SPC25263-04, I certify under penalty of perjury that ______________________________________________ (Name) qualifies for the Alaska Veteran’s Preference under the following conditions:

(a) If a bidder qualifies under AS 36.30.170(b) as an Alaska bidder and is a qualifying entity, a five percent bid preference shall be applied to the bid price (preference may not exceed $5,000). In this subsection, “qualifying entity” means a:

(1) Sole proprietorship owned by an Alaska Veteran;

(2) Partnership under AS 32.06 or AS 32.11 if a majority of the members are Alaska

Veteran’s;

(3) Limited liability company organized under AS 10.50 if a majority of the individuals are

Alaska Veterans.

(4) Corporation that is wholly owned by individuals and a majority of the individuals are

Alaska veterans.

(b) To qualify for a preference under this section, a bidder must add value by the bidder itself actually performing, controlling, managing and supervising a significant part of the services provided, or the bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public.

(c) In this section, “Alaska Veteran” means an individual who is a:

(1) Resident of this state; and

(2) Veteran; means an individual who:

(A) Served in the:

(i) Armed Forces of the United States, including a reserve unit of the United States armed forces; or

(ii) Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air National Guard, or the Alaska Naval Militia; and

(B) Was separated from the service under a condition that was not dishonorable.

Authorized Signature

Printed Name Date

Iliamna Pile Bay Road Maintenance; SPC25263-04

Form 25D-19 (07/18) (For use on wholly State-funded projects seeking competitive seal bids or proposals) Page 1 of 1

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

ALASKA BIDDER PREFERENCE CERTIFICATION

In response to the advertised procurement for:

Project Name and Number:

Bidder/Proposer (company name):

Operation of Alaska Bidder Preference

Procurement preferences under the Alaska Procurement Code are benefits that the State grants only to qualified bidders. Under AS 36.30.990(2), if a bidder is an eligible “Alaska Bidder”, the Department will apply a five percent preference to the price of the bidder’s proposal.

Instructions regarding Alaska Bidder Preference A bidder that claims the Alaska Bidder Preference must review and then certify that each statement appearing under the heading “Alaska Bidder Certification” is true. The individual that signs the certification shall include his/her printed name and position within bidder’s organization, e.g., sole proprietor, partner, etc. If a bidder fails to submit a signed certification, the Department will not apply the claimed preference.

Alaska Bidder Certification The bidding entity for which I am the duly authorized representative:

(A) Holds a current Alaska business license;

(B) Is submitting a bid or proposal for goods, services, or construction under the name appearing on the bidder’s current Alaska business license;

(C) Has maintained a place of business in the State staffed by the bidder or an employee of the bidder for a period of six months immediately preceding the date of the proposal;

(D) Is incorporated or qualified to do business under the laws of the State, is a sole proprietorship and the proprietor is a resident of the State, is a limited liability company organized under AS 10.50 and all members are residents of the State, or is a partnership under former AS 32.05, AS 32.06, or AS 32.11 and all partners are residents of the State; and

(E) If a joint venture, is composed entirely of ventures that qualify under the four preceding paragraphs of this Alaska Bidder Certification.

By applying my signature below, I certify under penalty of perjury that I am the duly appointed representative of this bidder, which has authorized and empowered me to legally bind it concerning its proposal, and that the foregoing statements are true and correct.

By (signature) Date

Printed name Alaska Business License Number

Title:

00310

Iliamna Pile Bay Road Maintenance; SPC25263-04

Form 25D-20 (12/19) 00321 Page 1 of 2

ALASKA PRODUCT PREFERENCE WORKSHEET

(See Reverse Side for Instructions)

Project Name and Number:

Bid Phase: Bidder:

By applying my signature below, I certify under penalty of perjury that:

1. This worksheet accurately reports the type and quantity of product(s) that: (a) qualify for application of the Alaska Product Preference under AS 36.30.321 et seq. and (b) this bidder will use in performing the advertised project, if awarded the contract; and

2. All listed product(s) are specified for use on the project and will be permanently incorporated; and

3. I am the duly appointed representative of this bidder, which has authorized and empowered me to legally bind it concerning its proposal.

By (signature) Date

TOTAL

PRODUCT MANUFACTURER

CLASS &

PREFERENCE

PERCENTAGE

TOTAL

DECLARED

VALUE

REDUCTION

AMOUNT

Iliamna Pile Bay Road Maintenance:SPC25263-04

Form 25D-20 (12/19) 00321 Page 2 of 2

INSTRUCTIONS FOR ALASKA PRODUCTS PREFERENCE WORKSHEET

Special Notice: All procurements, except those funded from Federal sources, shall contain Contract provisions for the preference of Alaska products.

To be considered for the Alaska Product Preference, each product listed by the Bidder on this worksheet must have current certification from the Alaska Products Preference Program at the time of Bid Opening or the proposal due date. A product with expired certification at the bid opening or proposal due date will not be considered eligible. Products that are not specified for use on the project will not be considered eligible.

The Alaska Product Preference Program List of certified products is available online at:

https://www.commerce.alaska.gov/web/dcra/AlaskaProductPreferenceProgram.aspx or may be obtained by contacting Dept. of Commerce & Economic Development Alaska Division of Community and Regional Affairs, Alaska Products Preference Program, 550 W. 7th Ave., Suite 1650, Anchorage AK 99501-3510; Phone: (907) 269- 4501 Fax: (907) 269-4563, E-mail: madeinalaska@alaska.gov

BIDDERS INSTRUCTIONS:

A. General. The contracting Agency may request documentation to support entries made on this form. False presentations may be subject to AS

36.30.687. All Bidder’s entries must conform to the requirements covering bid preparations in general. Discrepancies in price extensions shall be resolved by multiplying the declared total value times the preference percentage and adjusting any resulting computation(s) accordingly.

B. Form Completion – BASIC BIDS.

(1) Enter project number and name, the words “Basic Bid” and the CONTRACTOR’S name in the heading of each page as provided.

(2) The Bidder shall compare those candidate products appearing on the preference listing (see Special Notice comments above) against the requirements of the technical specifications appearing in the contract documents. If the Bidder determines that a candidate product can suitably meet the contract requirements, then that product may be included in the worksheet as follows.

(3) For each suitable product submitted under the “Basic Bid” enter:

• The product name, generic description and its corresponding technical specification section number under the heading “PRODUCT”,

• The company name of the Alaska producer under the heading “Manufacturer”, and

• The product class (I, II, or III) and preference percentage (3, 5, or 7% respectively) under the “CLASS/% heading.

(4) For each product appearing on the list and to be utilized by the CONTRACTOR enter:

• Under the heading “TOTAL DECLARED VALUE” the manufacturer’s quoted price of the product, (caution: this value is to be the manufacturer’s quoted price at the place of origin and shall not include costs for freight, handling or miscellaneous charges of incorporating the product into the Work,) and

• The resulting preference – i.e. the preference percentage times the total declared value amount – under the heading “REDUCTION

AMOUNT”.

(5) Continue for all “suitable” basic bid products. If the listing exceeds one page enter the words “Page # __ SUB” in front of the word “TOTAL” and on the first line of the following pages enter “SUBTOTAL OF REDUCTION AMOUNT FROM PREVIOUS PAGE”.

(6) On the final page of the listing enter “BASIC BID PREFERENCE GRAND” immediately before the word “TOTAL”.

(7) Total the entries in the “REDUCTION AMOUNT” column for each page by commencing at the first entry for that page. If a continuation page exists, ensure that the subtotal from the previous page is computed into the running total. Number pages as appropriate.

(8) Compute a Grand Total for the Basic Bid Preference. Enter the amount on the final page of the worksheet. (Note: When solicitations require written bids this amount should also be entered on line “C” of the Basic Bid Schedule.) Submit worksheet(s) with the Bid Schedule.

C. Form Completion – ALTERNATE BIDS.

(1) Enter project number and name, the words “ALTERNATE BID #__”, and CONTRACTOR’S name in the heading of each page as provided.

(2) On the first entry line enter “ADDITIONAL ALASKA PRODUCTS FOR ALTERNATE BID #__”, and repeat procedures 2 through 5 under part B these Bidder’s instructions except that references to “Basic Bid” shall be replaced with the words “Alternate Bid #__.”

(3) Following the listing of all additional Alaska products enter the words “ADDITIONAL PRODUCTS PREFERENCE FOR ALTERNATE BID

#__ - SUBTOTAL” and enter a subtotal amount for all additional products as listed. Subtotal amount to be determined by adding all additional product entries in the “REDUCTION AMOUNT” column.

(4) Skip three lines and enter “LESS THE FOLLOWING NON-APPLICABLE ALASKA PRODUCTS:

(5) Beginning on the next line, enter the product name and manufacturer of each Alaska Product appearing on the “Basic Bid” listing which would be deleted or reduced from the Project should the “Alternate Bid” be selected. Details of entry need only be sufficient to clearly reference the subject product. (i.e. “Pre-hung doors by Alaska Door Co., Anchorage.”) Products being reduced shall specify the amount of the reduction. Should no products require deletion enter “None”. When a product is listed as a “NON-APPLICABLE ALASKA PRODUCT” for this alternate bid and if under the basic bid the Bidder received a preference on his basic bid as a result of that product, then the applicable entries under the headings “TOTAL DECLARED VALUE” and “REDUCTION AMOUNT” (for each product and from the basic bid listing) shall also be entered into the corresponding headings of this form. Where only a portion of the products has been deleted, the entry (which will differ from those on the basic bid listing) may be “pro-rated” or as otherwise substantiated.

(6) Following the listing of all non-applicable Alaska products enter the words “NON-APPLICABLE PRODUCTS PREFERENCE FROM BASIC BID ___ SUBTOTAL” and enter a subtotal amount for all non-applicable products listed. Subtotal amount to be determined by adding all non-applicable entries in the “REDUCTION AMOUNT” column.

(7) At the bottom of the final page enter the words “ALTERNATE BID #___ PREFERENCE GRAND” immediately before the word “TOTAL”.

(8) Compute a Grand Total for the Alternate Bid Preference (for Alternate #___) by subtracting the non-applicable product preference subtotal from the additional product preference subtotal. Enter on the final page. (Note: When solicitations require written bids this amount should also be entered on line “C” of the Alternate Bid Schedule.) Submit separate worksheet(s) with each Alternate Bid mailto:madeinalaska@alaska.gov

Form 25D-5 (10/12) Page 1 of 2

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

SUBCONTRACTOR LIST

Iliamna Pile Bay Road Maintenance; SPC25263-04 Project Name and Number

The apparent low bidder shall complete this form and submit it so as to be received by the Contracting Officer prior to the close of business on the fifth working day after receipt of written notice from the Department.

Failure to submit this form with all required information by the due date will result in the bidder being declared nonresponsive and may result in the forfeiture of the Bid Security.

Scope of work must be clearly defined. If an item of work is to be performed by more than one firm, indicate the portion or percent of work to be done by each.

Check as applicable: [ ] All Work on the above-referenced project will be accomplished without subcontracts greater than ½ of 1% of the contract amount.

or

[ ] Subcontractor List is as follows:

LIST FIRST TIER SUBCONTRACTORS ONLY

FIRM NAME,

ADDRESS,

PHONE NO.

AK BUSINESS LICENSE NO.,

CONTRACTOR'S

REGISTRATION NO.

SCOPE OF WORK TO

BE PERFORMED

CONTINUE SUBCONTRACTOR INFORMATION ON REVERSE

For projects with federal-aid funding, I hereby certify Alaska Business Licenses and Contractor registrations will be valid for all subcontractors prior to award of the subcontract. For projects without federal-aid funding (State funding only), I hereby certify the listed Alaska Business licenses and Contractor’s registrations were valid at the time bids were opened for this project.

Signature of Authorized Company Representative Title

Company Name Company Address (Street or PO Box, City, State, Zip)

Date Phone Number

Form 25D-5 (10/12) Page 2 of 2

FIRM NAME,

ADDRESS,

PHONE NO.

AK BUSINESS LICENSE NO.,

CONTRACTOR'S

REGISTRATION NO.

SCOPE OF WORK TO

BE PERFORMED

Form 25D-10A (8/01) Page 1 of 2

DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES

CONSTRUCTION CONTRACT

Iliamna Pile Bay Road Maintenance; SPC25263-04 Project Name and Number

This CONTRACT, between the STATE OF ALASKA, DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES, herein called the Department, acting by and through its Contracting Officer, and

Company Name

Company Address (Street or PO Box, City, State, Zip) a/an [ ] Individual [ ] Partnership [ ] Joint Venture [ ] Sole Proprietorship [ ] Corporation incorporated under the laws of the State of ______________________________, its successors and assigns, herein called the Contractor, is effective the date of the signature of the Contracting Officer on this document.

WITNESSETH: That the Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Department, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above-referenced project at the prices bid by the Contractor for the respective estimated quantities aggregating approximately the sum of ______________________________________________________________________________________________ Dollars ($ __________________________), and such other items as are mentioned in the original Bid, which Bid and prices named, together with the Contract Documents are made a part of this Contract and accepted as such.

It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Department, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work is ordered in writing by the Department. In no event shall the Department be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Department. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order.

The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all labor shall be done and performed, in every respect, to the satisfaction of the Department, on or before: 06/30/2026 or within ______ calendar days. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Department, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Department shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Department shall have the right to recover _________________________________________________________ dollars ($___________________________) per day for each calendar day elapsing between the time stipulated for the completion and the actual date of completion in accordance with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages.

Form 25D-10A (8/01) Page 2 of 2

The bonds given by the Contractor in the sum of $____N/A________________ Payment Bond, and $_______N/A______________ Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof.

IN WITNESS WHEREOF, the parties hereto have executed this Contract and hereby agree to its terms and conditions.

CONTRACTOR

Company Name

Signature of Authorized Company Representative

Typed Name and Title

Date

(Corporate Seal)

DEPARTMENT OF TRANSPORTATION

AND PUBLIC FACILITIES

Signature of Contracting Officer

Typed Name

Date

TECHNICAL SPECIFICATIONS

PILE BAY ROAD MAINTENANCE

IFQ: SPC25263-04

1.0 SCOPE

To establish a contract for hourly rental of various equipment with operators, to be used on an as-needed basis for snow removal, general grading, drainage, and other routine maintenance for the Pile Bay Road, near Iliamna, located in the Kodiak Aleutian District, for the State of Alaska, Department of Transportation & Public Facilities, Southcoast Region Maintenance & Operations (DOT/PF)

2.0 PROJECT REQUIREMENTS

2.1 All work shall be on a hourly equipment with operator rental basis to perform maintenance related work on State of Alaska facilities within the Pile Bay Road Maintenance Area boundaries, as designated by the DOT/PF representative. All work shall be in accordance with the State of Alaska Standard Specifications for Highway Construction Section 647, attached.

2.2 The Contractor must be capable of responding on a twenty-four (24) hour notice and shall provide a working phone number for 24-hour contact. Callouts will be made by a designated DOT/PF representative only.

2.3 The Department guarantees no minimum usage except that if called, the Contractor shall be paid a minimum of four (4) hours for the responding equipment.

2.4 All work shall be under the direction of a designated DOT/PF representative who will assign work and guide the Contractor's activities. The designated DOT/PF representative shall have the authority to terminate the use of any equipment, which is not maintained in good working condition or does not perform at a production capability consistent with maintenance standards. Because of the remote location of the work, the Contractor may be directed on occasion to perform work without on-site supervision. If no on-site supervision is available, all work performed must receive prior approval in writing. Failure to obtain prior approval may result in non-payment for services.

To receive prior approval, submit hourly equipment usage, hours that laborers will be required along with specific work description which includes route mile posts. This information may be faxed, e-mailed, or mailed to the District Superintendent, Sharon Clark (907-487-4952).

This requirement may be waived if the District Superintendent determines work needs to be done immediately. In this case approval will be given verbally. Verbal approval will be followed by written confirmation within 48 hours.

2.5 In the event of a disputed claim or differences between the Contractor and the Department resulting from the performance of this contract, these matters shall be resolved in accordance with the provisions contained in the AK Statute 36.30 Article 8.

2.6 The term of the contract shall be from Date of Award to June 30, 2025. The Department may renew this contract for three (3) additional one-year periods in substantial compliance with the same terms, conditions, and price, by mutual agreement in writing between the Contractor and the Department.

Renewal option shall be exercised before June 30 of the renewal year.

2.7 Little Davis-Bacon provisions for minimum wage rules apply under the construction bid items of this contract and do not apply under the maintenance bid items of this contract.

2.8 The initial annual road opening shall be no later than June 7, of each year of this contract.

SECTION 647

EQUIPMENT RENTAL

647-1.01 DESCRIPTION. This item consists of furnishing construction equipment, operated, fueled and maintained, on a rental basis for use in construction of extra or unanticipated work at the direction of the DOT M&O .

Construction equipment is defined as that equipment actually used for performing the items of work specified and shall not include support equipment such as, but not limited to, hand tools, power tools, electric power generators, welders, small air compressors and other shop equipment needed for maintenance of the construction equipment.

The work is to be accomplished under the direction of the Engineer, and the Contractor's operations shall at all times be in accordance with the Engineer's instructions. These instructions by the DOT M&O shall be to the Contractor's supervisory personnel only, not to the operators or laborers. In no case shall these instructions by the DOT M&O be construed as making the Department liable for the Contractor's responsibility to prosecute the work in the safest and most expeditious manner.

647-2.01 EQUIPMENT FURNISHED. In the performance of this work, the Contractor shall furnish, operate, maintain, service, and repair equipment of the numbers, kinds, sizes, and capacities set forth on the Bid Schedule or as directed by the DOT M&O. The operation of equipment shall be by skilled, experienced operators familiar with the equipment.

The kinds, sizes, capacities, and other requirements set forth shall be understood to be minimum requirements.

The number of pieces of equipment to be furnished and used shall be, as the DOT M&O considers necessary for economical and expeditious performance of the work. The equipment shall be used only at such times and places as the DOT M&O may direct.

Equipment shall be in first class working condition and capable of full output and production. The minimum ratings of various types of equipment shall be as manufactured and based on manufacturer's specifications. Alterations will not be considered acceptable in achieving the minimum rating. Equipment shall be replaced at any time when, in the opinion of the DOT M&O, their condition is below that normal for efficient output and production.

Equipment shall be fully operated, which shall be understood to include the operators, oilers, tenders, fuel, oil, air hose, lubrication, repairs, maintenance, insurance, and incidental items and expenses.

647-2.02 EQUIPMENT OPERATORS AND SUPERVISION PERSONNEL Equipment operators shall be competent and experienced and shall be capable of operating the equipment to its capacity. Personnel furnished by the Contractor shall be, and shall remain during the work hereunder, employees solely of the Contractor.

The Contractor shall furnish, without direct compensation , a job superintendent or Contractor's representative together with such other personnel as are needed for Union, State, or Federal requirements and in servicing, maintaining, repairing and caring for the equipment, tools, supplies, and materials provided by the Contractor and involved in the performance of the work. Also, the Contractor shall furnish, without direct compensation, such transportation as may be appropriate for the personnel.

647-3.01 CONSTRUCTION REQUIREMENTS. The performance of the work shall be according to the instructions of the DOT M&O, and with recognized standards and efficient methods.

The Contractor shall furnish equipment, tools, labor, and materials in the kinds, number, and at times directed by the DOT M&O and shall begin, continue, and stop any of the several operations involved in the work only as directed by the DOT M&O.

Normally, the work is to be done when weather conditions are reasonably favorable, 6 days per week, Mondays through Saturdays, except holidays.

The DOT M&O will begin recording time for payment each shift when the equipment begins work on the project.

The serial number and brief description of each item of equipment listing in the bid schedule and the number of hours, or fractions thereof to the nearest one quarter hour, during' which equipment is actively engaged in construction of the project shall be recorded by the M&O Staff. Each day's activity will be recorded on a separate sheet or sheets, which shall be verified and signed by the Contractor's representative at the end of each shift, and a copy will be provided to the Contractor's representative.

Proposal ID: Iliamna Pile Bay

IFQ #: IFQ25263-04

Section 1 - Basic Bid Prop Line # Item Number Item Description Quantity Unit Unit Bid Price Amount Bid

647 1 Wheel Loader, w/operator, 3 cubic yard bucket minimum Hour

647 2 End Dump Truck, w/operator, 10 cubic yard capacity minimum. Hours

647 3 Crawler Dozer,w/operator, 95 hp minimum Hours

647 4 Motor Grader, w/operator, 100 hp minimum Hours

647 5 Laborers, each Hours

647 6 Skid Steers Hours

647 7 Excavator, with operator Hours

647 8 Belly Dump Hours

647 9 Side Dump Hours

647 10 Semi-Tractor, with operator Hours

647 11 Equipment Trailer Miles

647 12 Pickup Truck/SUV, with operator Miles

TOTAL BID $_____________

AND PUBLIC FACILITIES

Bid Schedule

DEPARTMENT OF TRANSPORTATION