ITB_26-104_Sample_Agreement_Complete.pdf

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ITB 26-104 Supply and Delivery of Off-Road Diesel Fuel for the Citrus County Central Landfill

Contract #: ITB 26-104

CITRUS COUNTY, FLORIDA

a political subdivision of the State of Florida 3600 W Sovereign Path

Lecanto, FL 34461

This Agreement is entered into by the parties on the___________ day of _____________________ 2026.

1. Parties

Citrus County, Florida, a political subdivision of the State of Florida, (County) and

TBD, (Vendor)

2. Designated Contact Person as to County

Joshua Younce, Division Director Solid Waste Management

230 West Gulf to Lake Highway Lecanto, Florida 34461 Phone: 352-527-7670 Mobile: 352-302-6980

Email: Joshua.younce@citruscounty.gov

3. Designated Contact Person as to Vendor P.O.C.

TBD Vendor Address

City, State, zip Phone:

Fax:

Email: TBD

4. Notices

All notices between County and Vendor, as required under the Agreement, shall be by telephone, facsimile, e-mail, mail, or by personal delivery to the respective designated contact person identified above. Either designated recipient may notify the other, in writing, if someone else is designated to receive notice.

5. Entire Agreement

This Agreement, and its associated Documents referenced herein, together with any executed Addenda, shall constitute the entire Agreement between Vendor and County (hereinafter referred to as the “Agreement”). In resolving conflicts, errors, discrepancies, and disputes concerning the Scope of Services or other rights or obligations of the parties, precedence shall be given in the following order (1) a fully executed Addendum to this Agreement (later executed Addenda taking precedence over earlier dated Addenda), (2) provisions of this Agreement, (3) provisions of the Invitation to Bid, (4) provisions of Vendor's Bid, (5) provisions of the Purchase Order, and (6) provisions contained in any governmental regulation incorporated herein by reference. There are no understandings or agreements except as herein expressly stated.

6. Agreement Documents

Exhibit A- Scope of Services

Exhibit B- Compensation

7. Term of Agreement and Commencement of Services

The term of the Agreement shall begin on September 8, 2026, for a period of three (3) years, with an option to renew for an additional three (3) year period. The renewal option will be conditioned upon satisfactory performance by Vendor and will be subject to availability of funds. The renewal option can only be exercised through mutual agreement between County and Vendor. The date that Vendor shall commence Services shall be the date on which a Purchase Order and/or a Notice to Proceed is received by Vendor. The County reserves the right to automatically extend any agreement for a maximum period not to exceed one hundred twenty (120) calendar days in order to provide County departments with continual service and supplies while a new agreement is being solicited, evaluated, and/or awarded.

8. Modification of Agreement

This Agreement may only be modified or amended upon mutual written agreement of County and Vendor. No oral agreements or representations shall be valid or binding upon County or Vendor. No alteration or modification of the Agreement terms shall be valid or binding against County. Vendor may not unilaterally modify the terms of the Agreement by affixing additional terms by incorporating such terms onto the Vendor’s documents forwarded by Vendor for payment. County's acceptance of Services provided by Vendor or the payment for such shall not constitute acceptance of any proposed modification to terms and conditions.

9. Services Provided by Vendor

The Scope of Services to be provided by Vendor is described in Exhibit "A", attached to this Agreement.

10. Compensation to Vendor

Compensation to be paid to Vendor for Services as agreed to herein shall be per the unit pricing noted in Exhibit "B", attached to this Agreement. The fuel cost component of Vendor’s unit pricing shall remain firm for the first one

(1) year of the Agreement term. Vendor may request an adjustment to fees at time of renewal by submitting a written request to County, supported by detailed documentation, justifying the requested adjustment.

Any approved adjustment shall not exceed the lesser of: (a.) the percentage change (increase or decrease) in OPIS rack price for Ultra-Low Sulfur Diesel (ULSD), Tampa, Florida market (as published in the OPIS U.S. Rack Report), calculated based on the change between the average price for the most recent twelve (12) consecutive months and the average price for the immediately preceding twelve (12) month period; or (b.) five percent (5%), whichever is less.

11. Payment of Payment Requests

11.1. Payment Requests

Requests for payment of Services shall be submitted after Service has been provided per the terms of this Agreement. At a minimum, the payment requests shall include the Purchase Order Number, a description of the Services and the amount of the payment request. All requests for payment shall be submitted in sufficient detail to demonstrate compliance with the terms of the Agreement and to allow for the proper pre-audit and post-audit thereof. County reserves the right to require any information from Vendor that County deems necessary to substantiate claims for remuneration. Upon receipt of Vendor’s payment request, County will review such to ensure that it is in proper order, and that the Services covered under the payment request have been completed in accordance with this Agreement. If it is found that the payment request is not in proper order, or the Services covered under the payment request has not been received or does not satisfy this Agreement, the payment request may be rejected.

11.2. Prompt Payment

County shall make payment of a payment request in accordance with Chapter 218, Part VII of the Florida Statutes “Local Government Prompt Payment Act” from the date which a payment request in proper order is recorded as received by County, for Services accepted to the satisfaction of County.

11.3. Form of Request

If the payment request is not received in proper order, County may reject the payment request within ten (10) business days after the date on which the payment request is recorded as received by County. County shall provide Vendor with a written notification of the rejection specifying the deficiency and corrective measures necessary to make the payment request proper. Upon receipt of a payment request that corrects the deficiency, County shall make payment in accordance with Chapter 218, Part VII of the Florida Statutes “Local Government Prompt Payment Act”.

11.4. Resolution of Payment Request Disputes

In the event of a dispute between Vendor and County concerning the full or partial payment of a payment request, such disagreement shall be finally determined by County. If the dispute between Vendor and County involves a portion of a payment request, the undisputed portion shall be paid by County in a timely manner, as long as the payment request for the undisputed portion is in proper order. Proceedings to resolve the dispute will be commenced within forty-five (45) business days after the date the payment request in dispute was recorded as being received by County and will be concluded by final decision of County within sixty (60) business days after the date on which the payment request was recorded as being received by County. Such procedures do not constitute an administrative proceeding that prohibits a court from deciding de novo any action arising out of the dispute.

11.5. Purchase Order

A purchase order will be issued to Vendor for the purpose of facilitating payment to Vendor. Except under an "emergency request", Vendor shall not provide any Services to County until Vendor has received a purchase order from County. Vendor shall be permitted to accept an order to provide Services under an emergency purchase without a purchase order; however, such request from County must be transmitted to the Vendor via facsimile or e-mail. The written transmission order must be submitted with any payment request submitted by the Vendor for such emergency requests.

11.6. Payments to Subcontractors

When Vendor receives from County any payment for Services covered under the Agreement, Vendor must pay such moneys received to each subcontractor or supplier in proportion to the percentage of the Services completed by each subcontractor or supplier within ten (10) business days after Vendor's receipt of the payment. If Vendor receives less than full payment, then Vendor shall be required to disburse only the funds received on a pro rata basis to its subcontractors and suppliers, each receiving a prorated portion based on the amount due on the payment. If a subcontractor receives payment from Vendor for labor, Services or materials furnished by subcontractors or suppliers hired by the subcontractor, the subcontractor must remit payment due to those subcontractors or suppliers within seven (7) business days after the subcontractor's receipt of payment from Vendor.

11.7. ACH Enrollment

All Vendors will be required to complete an “Authorization Agreement for ACH Credits Enrollment Form”. Payments will be deposited directly into Vendor's bank account. This means there is no need to wait for the check to come in the mail and eliminates the possibility of a lost check. The Clerk’s Accounts Payable Department will provide confirmation via email when payments are transmitted, ensuring immediate notification.

12. Warranties

12.1. Warranty of Ability to Perform

Vendor warrants that, to the best of its knowledge, there are no pending or threatened actions, proceedings, investigations, or any other legal or financial conditions, that would in any way prohibit, restrain, or diminish Vendor's ability to satisfy its obligations under the Agreement.

12.2. Warranty Against Defects in Workmanship

Vendor shall warrant its Services against defects in materials and workmanship for a minimum period of one (1) year from acceptance of the Services by County. Should any defects in materials or workmanship appear during the warranty period, Vendor shall replace the materials or equipment, or repair or re-do the service, immediately upon receipt of written notice from County, at no additional expense to County. Vendor shall warrant such replaced materials or equipment, or repaired or re-done Services, for a period of one (1) year after acceptance of such by County.

12.3. Warranty of Standard Care

In the performance of professional Services, Vendor will use that degree of care and skill ordinarily exercised by other similar professionals in the field under similar conditions in similar localities. Vendor will use due care in performing the Services and will have due regard for acceptable professional standards and principles. Vendor's standard of care shall not be altered by the application, interpretation, or construction of any other provision of this Agreement. If any of the Services performed by Vendor does not comply with the foregoing warranties and County notifies Vendor of such, then Vendor shall (at its sole expense) promptly re-execute the nonconforming Services. All such re-executed Services shall be performed on a mutually agreed upon schedule. Vendor shall and does hereby assign to County the benefits of any of Vendor’s suppliers or subcontractor’s warranties. Such assignment shall not relieve Vendor of its warranty obligations for performance or standard of care to County under this Agreement.

12.4. Warranty of Title

Title to any work product furnished by Vendor under the Agreement shall pass to County to the extent of the payments made for such by County, or on the date that County accepts the completed Services of Vendor. When title passes to County in accordance with the Agreement, Vendor warrants that the Services furnished will be free and clear of all security interests, liens and encumbrances or claims of any party.

13. Public Records

Vendor will keep and maintain public records required by the County to obtain perform the Service. Upon request from the County’s custodian of public records, Vendor will provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time and at a cost that does not exceed the cost provided in Chapter 119, Florida Statues, or as otherwise provided by law. Vendor will ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of the Agreement and following completion of the Agreement if Vendor does not transfer the records to the County. Upon completion of the Agreement, Vendor will transfer, at no cost, to the County all public records in possession of the Vendor or keep and maintain public records required by County to perform the service. If Vendor transfers all public records to County upon completion of the Agreement, Vendor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Vendor keeps and maintains public records upon completion of the Agreement, Vendor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County’s custodian of public records, in a format that is compatible with the information technology system of the County. If Vendor does not comply with the County’s request for public records, the County shall enforce the provisions of the Agreement in accordance with the terms of the Agreement and may cancel the Agreement.

IF VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER

119, FLORIDA STATUTES, TO VENDOR’S DUTY TO PROVIDE PUBLIC

RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF

PUBLIC RECORDS, AT 3600 W. SOVEREIGN PATH, LECANTO, FL 34461;

PHONE: (352)527-5235 EMAIL: RMLO@CITRUSBOCC.COM.

14. Insurance

During the term of the Agreement, Vendor at its sole expense, shall provide insurance of such a type and with such terms and limits as noted below. Providing and maintaining adequate insurance coverage is a material obligation of Vendor. The Vendor shall provide County a certificate(s) of insurance, evidencing such coverage.

14.1. Minimum Insurance Requirements

Vendor shall procure and maintain for the duration of the Agreement contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of services hereunder by Vendor, its agents, representatives, employees, or subcontractors. The coverages, limits or endorsements required herein protect the primary interests of County, and these coverages, limits or endorsements shall in no way be required to be relied upon when assessing the extent or determining appropriate types and limits of coverage to protect Vendor against any loss exposures, whether as a result of the project or otherwise. The requirements contained herein, as well as County’s review or acknowledgement, is not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by Vendor under this contract.

14.2. Commercial General Liability

Vendor must obtain a general liability policy with minimum limits of $1,000,000 per occurrence and a $2,000,000 general aggregate.

14.3. Automobile Liability

Vendor must obtain coverage for all for Bodily Injury and Property Damage of not less than $1,000,000 combined single limit each accident. In the event Vendor does not own vehicles, Vendor shall maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

14.4. Workers Compensation and Employer’s Liability

14.4.1 Vendor must obtain Workers Compensation insurance with limits in compliance with applicable state and federal laws; if any operations are to be undertaken on or about navigable waters, coverage must be included for the US Longshoremen & Harbor Workers Act. Employer's Liability limits for not less than $100,000 each accident, $500,000 disease policy limit and $100,000 disease each employee must be included.

14.4.2 For any officer of a Vendor that has exempt status as an individual, the County requires proof of workers compensation insurance coverage for that vendor/employer/owner’s employees. If the vendor/employer/owner or individual has applied for a workers compensation exemption, the County does not recognize this exemption to extend to the employees of the vendor/employer/owner.

14.4.3 The purpose of this section is to ensure that all vendors, subcontractors, sole proprietors, or business entities of any kind who contract with the County for provision of goods or services, provide workers compensation coverage for all employees, and principles of subcontractors, sole proprietors, or other business entities. All provisions of this section shall be construed in accord with this intent.

14.5. Cyber Insurance

If any operations to be undertaken by Vendor include interfacing with County information technology (IT), operation technology (OT), computer hardware or software, or accessing, processing, or storing personally identifiable information (PII), payment card industry data security standard (PCI), personal health information (PHI), confidential or protected data, Vendor must obtain Claims-Made coverage in an amount not less than $1,000,000 per claim for actual or alleged breaches of data and loss of data. The Claims-Made policy form shall provide continuous coverage that remains in place for three (3) years after contract completion.

14.6. Pollution Liability

1. Pollution Liability must be afforded for Bodily Injury and Property Damage of not less than $1,000,000 each claim.

2. When this contract includes the pick-up, transportation and /or disposal of hazardous wastes as governed under title 40 or 49 of the Code of Federal Regulations, the transporter's Automobile Insurance shall be endorsed to include the ICC Form MSC90 (Motor Carrier Act of 1980) and the ISO Form CA 9948 (Pollution Liability-Broadened Coverage for Covered Autos-Business Auto and Truckers Coverage Forms).

14.7. Other Insurance Provisions

14.7.1 Vendor shall provide a Certificate of Insurance to County with a thirty (30) day notice of cancellation and/or changes in policy language, and ten (10) day notice if cancellation is for nonpayment of premium. The certificate shall indicate if coverage is provided under a "claims made" or "occurrence" form. If any coverage is provided under a claim made form the certificate will show a retroactive date, which should be the same date of the contract (original if contract is renewed) or prior.

14.7.2 The project’s Bid number shall be noted on the certificate. ITB 26-104

14.7.3 All required insurance policies must be maintained until the contract services have been accepted by County.

14.7.4 Citrus County, Florida, a political subdivision of the State of Florida, its officials, employees, and volunteers are to be covered as an Additional Insured on all policies except Worker’s Compensation. The coverage shall contain no special limitation on the scope of protection afforded to the County, its officials, employees, or volunteers.

14.7.5 Vendor's insurance coverage shall be primary insurance as respects to County, its officials, employees, and volunteers. Any insurance or self-insurance maintained by County, its officials, employees, or volunteers shall be excess of Vendor's insurance and shall be non-contributory.

14.7.6 For all policies of insurance: Vendor and its insurance carrier waive all subrogation rights against County for all losses or damages that occur during the contract and for any events occurring during the contract period, whether the suit is brought during the contract period or not. The County requires General Liability policies to be endorsed with CG 24 04 Waiver of Transfer of Rights of Recovery Against Others to Us or similar endorsement.

14.7.7 The Certificate Holder should read as follows: Citrus County, Florida, political subdivision of the State of Florida, 3600 W. Sovereign Path, Lecanto, FL 34461.

14.7.8 It is the Vendor's responsibility to ensure that all subcontractors comply with these insurance requirements. The Vendor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each Subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

14.7.9 All required insurance policies must be written with an insurance carrier having a minimum A.M. Best rating of A-.

14.7.10 All Certificates must show that the Vendor's policies have been endorsed per the requirements.

14.7.11 Once ALL paperwork is completed and received by the County, an email will be sent to Vendor requesting online registration with myCOI. It is critical that the County is provided with an accurate email address. The cost to register is $19.95 per year and a credit/debit card will be needed. Part of the registration process includes providing contact information for Vendor's insurance agent(s), which will be needed at the time of registration. Once registered, an email will be sent to the insurance agent(s) requesting them to upload a current Certificate of Insurance (COI) directly into the myCOI website. Certificates of Insurance cannot be mailed, emailed or faxed to County. Vendor will not be allowed to begin services, and no payments will be made until registration is completed and a compliant Certificate of Insurance is received from Vendor's agent(s). This is a yearly requirement for the duration of the Agreement.

15. Indemnification

Vendor shall indemnify, save and hold harmless County and all its officers, agents or employees from and against any and all causes of action, demands, claims, losses, liabilities and expenditures of any nature whatsoever, including defense costs and fees, caused by intentional or negligent acts of, or omissions of, Vendor, its subcontractors, agents or employees or accruing, resulting from, or related to the subject matter of this Agreement including, without limitation, any and all claims, losses, liabilities, expenditures, demands or causes of action of any nature whatsoever resulting from injuries or damages sustained by any person or property. Neither Vendor nor any of its agents will be liable under this section for damages arising out of injury or damage to persons or property directly caused or resulting from the sole negligence of County or any of its officers, agents, or employees. In the event any lawsuit or other proceeding is brought against County by reason of any such claim, cause of action or demand, Vendor shall, upon written notice from County, resist and defend such lawsuit or proceeding by counsel satisfactory to County or, at County's option, pay for an attorney selected by County to defend County. This indemnification includes attorney’s fees and all costs of litigation including appellate attorney’s fees and costs as well as any judgments. The parties agree that this clause shall not waive the benefits or provisions of Section 768.28, Florida Statutes, or any similar provision of law. The provisions and obligations of this section shall survive the expiration or earlier termination of this Agreement. To the extent considered necessary by County, any sums due Vendor under this Agreement may be retained by County until all of the County's claims for indemnification pursuant to this Agreement have been settled or otherwise resolved; and any amount withheld shall not be subject to payment of interest by County.

16. Change Orders

County may at any time, as the need arises, order changes within the scope of the Services without invalidating the Agreement. If such changes result in an increase or decrease in the Contract Price, or in the time required for performance of the Services, an equitable adjustment shall be authorized by way of a Change Order. The County also may at any time, by issuing a Field Order, make changes in the details of the Services. Vendor shall proceed with the performance of any changes in the Services so ordered by County unless Vendor believes that such Field Order entitles it to a change in Contract Price or Time, or both, in which event Vendor shall give County written notice thereof within fifteen (15) calendar days after the receipt of the ordered change, and Vendor shall not execute such changes pending the receipt of an executed Change Order or further instruction from County.

17. Termination of Agreement

Either party may terminate this Agreement by giving the other party thirty (30) days written notice. In the event of termination, County will be responsible for compensating Vendor only for those Services satisfactorily received and accepted or partially received and accepted up to the date of termination. Vendor shall not be entitled to compensation for loss of anticipated profit.

18. Additional Terms and Conditions

18.1. Advertising

Subject to Chapter 119, Florida Statutes, Vendor shall not publicly disseminate any information concerning the Agreement without prior written approval from County, including, but not limited to mentioning the Agreement in a press release or other promotional material, identifying County as a reference, or otherwise linking Vendor's name and either a description of the Agreement or the name of County in any material published, either in print or electronically, to any entity that is not a party to the Agreement.

18.2. Assignment

Neither County nor Vendor shall sell, assign, or transfer any of its rights, duties, or obligations under the Agreement without the prior written consent of the other Party. In the event of any assignment, Vendor remains secondarily liable for performance of the Agreement, unless County expressly waives such secondary liability.

18.3. Bankruptcy or Insolvency

Vendor shall promptly notify County in writing of the filing of any voluntary or involuntary petition for bankruptcy and/or of any insolvency of Vendor or any of its subcontractors who are involved in the fulfillment of Services under this Agreement.

18.4. Compliance with Laws

Vendor shall comply with all laws, rules, codes, ordinances, and licensing requirements that are applicable to the conduct of its business, including those of Local, State and Federal agencies having jurisdiction and authority.

These laws, shall include, but not be limited to, Chapter 287, Florida Statutes, the Uniform Commercial Code, the Immigration and Nationalization Act, the Americans with Disabilities Act, the United States Occupational Safety and Health Act, the United States Environmental Protection Agency, the State of Florida Department of Environmental Protection, Code of Federal Regulations and all prohibitions against discrimination on the basis of race, religion, sex, creed, age, national origin, disability, genetic information or veteran’s status. Violation of such laws shall be grounds for termination of the Agreement.

18.5. Conflict of Interest

Vendor covenants that it presently has no interest and shall not acquire any interest which would conflict in any manner with the performance of the services covered under this Agreement. Furthermore, Vendor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Vendor, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for Vendor, any fee, commission, percentage, gift or other consideration contingent upon or resulting from the making of this Agreement. Vendor, and its sub-vendors at any tier, certify that they have not entered into any contract, sub-contract, or arrangement in connection with the Project covered under this Agreement, or of any property included or planned to be included in the Project, in which any member, officer, of employee of Vendor or its subcontractors, during its tenure, or for two years thereafter, has any interest, direct or indirect. Vendor, and its sub- vendors at any tier, shall insert the following provision into each of their contracts and sub-contracts:

"No member, officer, or employee of the subcontractor, during their tenure or for two years thereafter, shall have any interest, direct or indirect, in this contract or the proceeds thereof."

18.6. County Funds

If sufficient funding is not available for Vendor to complete the Services, County reserves the right to modify the terms and conditions of the Agreement to change the Scope of Services to reduce the cost to match any available funding. If such modifications to the Scope of Services are not feasible, or if funding has been totally exhausted prior to Vendor's completion of its Services, the Agreement shall be terminated on terms reasonably acceptable to both parties. Additionally, in accordance with Section 216.347, Florida Statutes, and as provided herein, Vendor may not expend any County funds for the purpose of lobbying the legislature, or local, state, or federal agencies.

18.7. Debarment

Vendor certifies to the best of their knowledge and belief, that they and their principals 1) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Municipal, County, State or Federal department or agency, 2) have not, within a three-year period preceding execution of this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records; making false statements;

or receiving stolen property, 3) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated above, 4) have not within a three-year period preceding execution of this Agreement had one or more public transactions (Federal, State or local) terminated for cause or default, and 5) will advise County immediately if their status changes and will provide an explanation for the change in status.

18.8. Discriminatory Vendor

Vendor certifies that they are not subject to Section 287.134 (2)(a) which specifies that an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not be awarded or perform services as a vendor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with public entity.

18.9. Dispute Resolution

For any dispute concerning fulfillment of the Agreement, which includes without limitation controversies based upon breach of contract, mistake, misrepresentation, or other cause for contract modification or rescission, County shall attempt to reach a mutual agreement as to the settlement and resolution of the dispute with Vendor. Should a mutual agreement not be reached, County shall render a decision and reduce such to writing and serve a copy on Vendor. The decision shall be final and conclusive.

18.10. Drug Free Workplace

Vendor certifies that it has in place a Drug-Free Workplace Program in accordance with the Drug-Free Workplace Act of 1988 (41 U.S.C. 702-706).

18.11. Employees, Subcontractors and Agents

All Vendor employees, subcontractors, and agents shall be properly trained to meet or exceed any specified training qualifications required in order to perform Services pursuant to the Agreement. Upon request, Vendor shall furnish a copy of certification or other proof of qualification. All employees, subcontractors, and agents of Vendor must comply with all security and administrative requirements of County. County may conduct, and Vendor shall cooperate in a security background check or otherwise assess any employee, subcontractor, or agent of Vendor.

County may refuse access to, or require replacement of, any of Vendor's employees, subcontractors, and agents for cause, including, but not limited to, technical or training qualifications, quality of services, change in security status, or non-compliance with Vendor’s security or other requirements. Such refusal shall not relieve Vendor of its obligation to comply with the Agreement. County may reject and bar from any facility for cause any of Vendor’s employees, sub- vendors, or agents. County shall have the right to review and approve any subcontractor used by Vendor. Vendor shall be fully responsible to County for the acts and omissions of its subcontractors, and persons directly or indirectly employed by them. It is Vendor's responsibility to ensure that their subcontractors are properly licensed to do business in the State of Florida and Citrus County, as required by law.

18.12. Equal Employment Opportunity

Vendor shall not discriminate on the basis of race, color, sex, creed, age, national origin, religion, disability or genetic information in accordance with the Provisions of: Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000 et seq.);

Title VII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.); Florida Civil Rights Act of 1992 (§ 760.10 et seq.);

Title 41 CFR Part 60; Title 49 CFR 23 and 49 CFR 26 for Disadvantaged Business Enterprises; Age Discrimination Act of 1975 (42 U.S.C. § 6101, et seq.), Title 49 CFR 21; Title 49 CFR 27; Americans with Disabilities Act of 1990 (42 U.S.C. 12102, et. seq.), Federal Fair Labor Standards Act (29 U.S.C. § 201, et. seq.), and any other Federal and State discrimination statute. Vendor shall furnish pertinent information regarding its employment policies and practices as well as those of their proposed subcontractors as the Secretary of Labor or County may require. The above shall be required of any subcontractor hired by Vendor. All Equal Employment Opportunity requirements shall be included in all non-exempt subcontracts entered into by Vendor. Subcontracts entered into by Vendor shall also include all other applicable labor provisions. No subcontract shall be awarded to any non-complying subcontractor. Additionally, Vendor shall insert in its subcontracts a clause requiring subcontractors to include these provisions in any lower tier subcontracts that may in turn be made. Vendor shall comply with all state laws and local ordinances, except when preferential consideration of local in-state subcontractors is NOT allowed for grant funded projects.

18.13. E-Verification System

Vendor and its subcontractors shall utilize the U.S. Department of Homeland Security’s E-Verify system, https://www.e-verify.gov/, in accordance with Section 448.095, Florida Statutes, to verify the employment eligibility of: (1) all persons employed by Vendor during the contract term to perform any duties within Florida, and;

(2) all persons, including subcontractors, assigned by Vendor to perform services pursuant to this Contract. Vendors meeting the terms and conditions of the E-Verify System are deemed to be in compliance with this provision. Vendor and its subcontractors shall provide County with affidavits stating that they do not employ, contract with, or subcontract with an unauthorized alien. County is obligated to terminate this Agreement upon a good faith belief that Vendor its subcontractors has knowingly violated Section 448.095, Florida Statutes.

18.14. Force Majeure Event, Notice of Delay, and No Damages for Delay

Vendor shall not be responsible for delay resulting from its failure to perform if neither the fault nor the negligence of the Vendor or its employees or agents contributed to the delay and the delay is due directly to acts of God, wars, acts of public enemies, strikes, fires, floods, hurricanes, or other similar cause wholly beyond Vendor’s control, or for any of the foregoing that affect suppliers if no alternate source of supply is available to Vendor. In case of any delay Vendor believes is excusable, Vendor shall notify County in writing of the delay or potential delay and describe the cause of the delay either (1) within ten (10) days after the cause that creates or will create the delay first arose, if Vendor could reasonably foresee that a delay could occur as a result, or, (2) if delay is not reasonably foreseeable, within five (5) days after the date Vendor first had reason to believe that a delay could result. THE FOREGOING SHALL CONSTITUTE VENDOR’S SOLE REMEDY OR EXCUSE WITH RESPECT TO DELAY. Providing notice in strict accordance with this paragraph is a condition precedent to such remedy. No claim for damages shall be asserted against County. Vendor shall not be entitled to payment of any kind from County for direct, indirect, consequential, impact or other costs, expenses, or damages, including but not limited to costs of acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from any cause whatsoever. If performance is suspended or delayed, in whole or in part, due to any of the causes described in this paragraph, after the causes have ceased to exist Vendor shall continue to provide Services at no increased cost, unless County determines, in its sole discretion, that the delay will significantly impair the value of the Agreement to County, in which case County may terminate the Agreement in whole or in part.

18.15. Governing Law and Venue

The Agreement shall be governed in accordance with the laws of the State of Florida. In the event of litigation with respect to the obligation of the parties to the Agreement, the jurisdiction and venue of such action shall be an appropriate State Court in Citrus County, Florida.

18.16. Inspector General

Vendor agrees to comply with the Inspector General in any investigation, audit, inspection, review, or hearing performed pursuant to Section 20.055, Florida Statutes.

18.17. Immigration and Nationality Act

Vendor shall comply with all immigration laws as outlined in 8 USC § 1324a - Unlawful employment of aliens. County will not intentionally award County contracts to any Vendor who knowingly employs unauthorized Alien workers. Any violation of the employment provisions outlined in the Immigration and Nationality Act throughout the term of any Agreement with County may result in immediate termination of the Agreement. County will consider the employment of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationality Act. Such violation will be cause for unilateral cancellation of the Agreement, by County, if Vendor knowingly employs unauthorized aliens.

18.18. Lobbying

Vendor shall not, in connection with the Agreement, directly or indirectly (1) offer, confer, or agree to confer any pecuniary benefit on anyone as consideration for any County officer or employee’s decision, opinion, recommendation, vote, other exercise of discretion, or violation of a known legal duty, or (2) offer, give, or agree to give to anyone any gratuity for the benefit of, or at the direction or request of, any County officer or employee. (2), “Gratuity” means any payment of more than nominal monetary value in the form of cash, travel, entertainment, gifts, meals, lodging, loans, subscriptions, advances, deposits of money, Services, employment, or contracts of any kind.

18.19. Non-Collusion

Vendor agrees that neither it, nor any of its officers, partners, agents or employees have entered into any agreement, participated in any collusion, or otherwise taken any action which is in restraint of a free competitive solicitation in connection with this Agreement, and that Vendor intends to perform Services with its own Bonafide employees or subcontractors and has not provided a response for the benefit of another Vendor. Furthermore, Vendor certifies that its affiliates, subsidiaries, directors, officers, and employees are not currently under investigation by any governmental authority and have not in the last ten (10) years been convicted or found liable for any act prohibited by law in any jurisdiction, involving conspiracy or collusion with respect to submitting a Bid on any public contract.

18.20. Protection of Persons

Vendor will be responsible for the safety of its employees and the employees of its subcontractors, during the fulfillment of this purchase Agreement. Vendor will be responsible for initiating, maintaining, and supervising all safety programs in connection with the fulfillment in accordance with applicable safety standards and regulations, as promulgated by the United States Occupational Safety and Health Act. Vendor shall report promptly to County any accident or unusual occurrence during the performance of Services, including personal injury or death to any Vendor employee, subcontractor employee or any member of the public, or any damage to any of County's property.

18.21. Public Entity Crime

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or Services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform services as a vendor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017, Florida Statutes for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list.

18.22. Relationship

Vendor is an independent Vendor to County and is not an employee, agent, joint-venture, or partner of County.

18.23. Risk of Loss

Until Services have been accepted by County, risk of loss or damage to any materials, equipment, supplies or work product, whether partially or fully completed, that are associated with the Services, or the ordering of or delivery of same, shall remain with Vendor

18.24. Security and Confidentiality

Vendor shall comply fully with all security procedures of County in performance of Services. Vendor shall not divulge to third parties any information obtained by Vendor or its agents, distributors, resellers, subcontractors, officers, or employees in the course of providing Services without the written consent of County. However, Vendor shall be permitted to release information to third parties if such information is publicly available through no fault of Vendor, information that Vendor developed independently without relying on County’s information, or information that is otherwise obtainable under State and Federal law as a public record. To ensure confidentiality, Vendor shall take appropriate measures as to its personnel, agents, and subcontractors. The warranties of this paragraph shall survive the Agreement.

18.25. Severability

If a court deems any provision of the Agreement void or unenforceable, that provision shall be enforced only to the extent that it is not in violation of law or is not otherwise unenforceable and all other provisions shall remain in full force and effect.

18.26. Survival

All express representations, waivers, indemnifications, and limitations of liability included in this Agreement will survive its completion or termination for any reason.

18.27. Taxes

County is a political subdivision of the State of Florida and holds a State of Florida Sales Tax Exemption Certificate (No. 85-8012621778C-1). All sales made by Vendor to County are exempt provided County makes payment directly to Vendor. Otherwise, the Vendor shall pay all applicable sales, consumer, use and other similar taxes required to be paid by Vendor in accordance with the laws and regulations of the State of Florida. County will not pay for any personal property taxes levied on Vendor or for any taxes levied on Vendor’s employees’ wages.

18.28. Waiver

The delay or failure by County to exercise or enforce any of its rights under this Agreement shall not constitute or be deemed a waiver of County’s right thereafter to enforce those rights, nor shall any single or partial exercise of any such right preclude any other or further exercise thereof or the exercise of any other right by County.

19. Subcontracts

Vendor agrees to include in all subcontracts, that the subcontractor is bound by the terms of this Agreement, and the subcontractor is bound by all applicable county, state and federal laws and regulations.

20. Accessible Electronic Information Technology

Vendor must provide electronic and information technology resources in complete compliance with the accessibility standards provided in Rule 60-8.002, F.A.C., as modified from time to time.

21. Human Trafficking for Nongovernmental Entities

Vendor shall comply with the requirements set forth in Florida Statute Section 787.06.

22. Sovereign Immunity

Nothing contained within the terms of this Agreement shall be deemed to waive any protections afforded under Section 768.28, Florida Statutes, or any similar provisions of law.

23. Authority

Each person signing the Agreement warrants that he or she is duly authorized to do so and to bind the respective party to the Agreement.

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IN WITNESS WHEREOF, this Agreement is accepted by the parties as of the date noted below.

TBD

Signature of Witness (1)

Printed Name of Witness (1)

__________________________ BY: _____________________________

Signature of Witness (2) Designated Contact Person as to Vendor

Printed Name of Witness (2)

STATE OF ____________________

COUNTY OF __________________

The foregoing instrument was acknowledged before me, by means of ⃞ physical presence or ⃞ online notarization, this ___________ day of ______________________________, 2026, by

______________________________________________________as __________________________

_________________________________________who is ⃞ personally known to me or ⃞ who produced

____________________________ as identification.

Witness my hand and official seal this _______ day of ___________________, 2026.

NOTARY PUBLIC Signature

Printed Name: __________________________

Commission No.: ________________________

Expiration Date: ________________________

SEAL

CITRUS COUNTY, FLORIDA, A POLITICAL

SUBDIVISION OF THE STATE OF FLORIDA

ATTEST:

_______________________________ BY: __________________________________

TRACI PERRY, CLERK DIANA FINEGAN, CHAIRMAN

DATE: ________________________________

Official use only

Attachments:

A - Exhibit A Scope of Services

B - Exhibit B Compensation

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EXHIBIT ‘A’

SCOPE OF SERVICES

DELIVERIES

The project shall consist of the necessary equipment and personnel to deliver approximately 1,600 gallons of off-toad diesel fuel (red dyed) per week to the fuel dispensing tanks located at the Citrus County Landfill, 230 West Gulf to Lake Highway (US HWY 44), Lecanto, Florida, 34461

Weekly deliveries will be made on a pre-arranged day, Monday through Friday, from 8:00 a.m. to 4:00 p.m., excluding holidays.

Deliveries will be based on net gallons and a metered delivery ticket provided to the County after the drop. The receiver may check tanks accordingly.

Vendor must furnish County proof of terminal bill of lading net prices on initial deliveries and at any time there is a price change.

FUEL SPECIFICATIONS

Fuel shall be as follows:

1. Ultra Low Sulfur #2 Dyed Diesel 15ppm (color red)

2. Gravity 30 minimum 45 maximum

3. Flash 130-190 degrees F

4. Viscosity at 1.9-3.4 at 40 degrees C (104 Degrees F)

5. Minimum Cetane 40

TESTING FOR ADHERENCE TO SPECIFICATIONS

The diesel fuels must be suitable for use in diesel engines (Including Tier 4) and free from water and foreign matter.

Citrus County reserves the right to purchase additional material at the bid price, and local municipalities or other governmental agencies may attach to this bid under the same conditions as outlined above.

If there is any question regarding the quality of products furnished, the State Department of Agriculture may be requested to perform product testing. Should it be determined that any products delivered fail to meet the required specifications or conditions, the Vendor must, upon direction from Citrus County, immediately retrieve the non-compliant fuel and issue full credit for the quantity dispensed. Additionally, the Contractor will be responsible for any fees or charges associated with testing if the product fails to meet specifications.

EMERGENCY FUEL SERVICES

Vendor shall be available for 24/7 emergency wet fueling during natural disasters (hurricanes, flooding, and wind events). Shall maintain a 10,000-gallon diesel reserve specifically for Citrus County during hurricane season for a period beginning June 1 and ending November 30.

1. Vendor shall include a policy statement with his/her bid regarding fuel deliveries preceding an emergency, and immediately following an emergency, when rack facilities at Tampa are not operational.

2. Vendor shall include emergency contact information, including a local contact if available.

3. Prior to the emergency situation all of Citrus County tank locations shall be topped off. Vendor shall receive advance notification from Citrus County at a specific time (i.e. seventy-two (72) to ninety-six (96) hours before a hurricane or emergency situation) to top off all Citrus County Tanks.