ITB_25-20_Pre-Bid_Sign-In_Sheet_and_Agenda.pdf

Pre-Bid Meeting Agenda

Bid Number 25-20

Oviedo Boulevard Reclaimed Water Main Extension

City of Oviedo Council Chambers

400 Alexandria Boulevard, Oviedo, FL 32765

Date: Tuesday, February 11th, 2025

Time: 10:00 a.m.

1. Project Contacts

City of Oviedo:

• Jacqueta Scott – Procurement Manager

• Abel Velasco – Procurement Coordinator

• Alexis Stewart – Assistant Public Works Director/City Engineer

• Gloria Berges-RiCharde – Engineer III

• Mala Persaud - Engineer III Engineer of Record:

• Lawrence J. Rolle

2. Introduction

• This is the pre-bid meeting for the Oviedo Boulevard Reclaimed Water Main Extension, Bid Number 25-20

• Each attendee must sign in.

• The bid package must be obtained through VendorLink at www.myvendorlink.com, http://www.cityofoviedo.net/639/Current-Solicitations-and-awards, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net.

• Questions deadline is February 18, 2025 at 5:00 p.m. Questions are to be in writing and sent to the Purchasing Department (see bid package for details). An addendum will be issued which will include minutes from this pre-bid meeting.

• Addenda will be posted to VendorLink. All addenda issued during the time of bidding shall form a part of the Contract Documents and shall be covered in the Bid. Receipt of each Addendum must be acknowledged on the Bid Form. Failure to do so may subject the Bidder to disqualification. It shall be the Bidder’s responsibility to ensure that they have received all addenda prior to bid.

• Bids are due on or before 2:00 p.m., March 4, 2025 to the purchasing agent’s office.

• The project documents will be strictly enforced. The contractor is expected to be familiar with and understand the scope and nature of the work.

• The cost estimate for this project is $1,052,967.

3. Scope of Work

Contractor is required to perform all aspects of the project in accordance with contract documents and the direction of the Owner.

Project location: Oviedo Blvd, Oviedo, FL.

http://www.myvendorlink.com/ http://www.cityofoviedo.net/639/Current-Solicitations-and-awards

The project scope generally consists of:

• Installation of a new 18-inch reclaimed water main within the right-of-way of Oviedo Boulevard.

• The new main will connect to the existing 16-inch reclaimed water main located South of the Oviedo Gym and Aquatic Facility in the western right-of-way.

• The new reclaimed watermain will extend north approximately 1600 linear feet within the Oviedo Boulevard western right-of-way and terminate approximately 50 feet south of the future CR 419 right-of-way (East Broadway Street)

• Contractor is responsible for all means and methods; items such as dewatering, repair of damages, restoration and retesting of failed testing are at the contractor’s expense and will not be reimbursed by the City.

Work shall be substantially complete within TWO HUNDRED TEN (210) calendar days and finally complete within TWO HUNDRED FORTY (240) calendar days. Liquidated damages are in the daily amount of ONE THOUSAND SIX HUNDRED EIGHTY-FIVE DOLLARS ($1,685).

4. Special Considerations

• This is a LUMP SUM contract. The City does require the bidder, on the bid form (schedule of values table), to insert unit price and extensions for each bid item and total base bid.

• All roads, shall remain open to public at all times.

• All project activities shall be coordinated with emergency services.

• Contractor shall obtain an NPDES Permit for dewatering prior to beginning construction, if required.

• Contractor shall obtain a City and/or County ROW Permit prior to beginning construction, if required.

• A City Inspector will be on-site monitoring the work. Contractor is required to schedule key inspection activities with the City Inspector such as, but not limited to, taps, pressure tests, and compaction.

• The City will pay for the first testing services, the contractor will pay for any re-testing required. The contractor is required to coordinate testing services with the City Inspector.

• A superintendent in the general contractor’s employment must be on site at all times while any work is being performed.

• Working hours/schedule is from 7:00 a.m. to 5:00 p.m., Monday through Friday. The contractor must provide to the City a written request to work beyond the listed hours and days. The City requires a minimum 48-hour advanced notice.

• Bidders shall carefully examine the bidding documents and inspect the project site to fully inform themselves of all existing conditions and limitations. Bidders will not be given extra payment or contract time for conditions which could have been determined by such examinations.

• Required Forms:

o Bid Form o Notarized power-of-attorney o Bid Security o Affidavit of Bidder o Conflict of Interest Statement o Drug-Free Workplace Certification Form o Trench Safety Statement o Non-Collusion Affidavit of Bidder o Dispute Disclosure Form o City of Oviedo Insurance Requirements o A list of all sub-contractors o A list of business references o Evidence of qualification and licensing o Evidence of corporate or joint-venture certification in the state o Compliance with Employment Eligibility Requirement o Prohibition Against Contracting with Scrutinized Companies o Affidavit of Compliance with Foreign Entity Laws o Human Trafficking Affidavit

BONDING CAPACITY

Provide verification from Surety on Surety’s letterhead of a minimum of 100 percent of the contract price in bonding capacity for a labor and material payment bond and a minimum of 100 percent of the contract price in bonding capacity for a performance bond with the ITB. The Surety must be included on the approved list of sureties issued by the United States Department of Treasury.

5. Questions from attendees