ITB_25-20_Addendum_No.1.pdf

Addendum No. 1 February 19, 2025

Project: Oviedo Boulevard Reclaimed Water Main Extension Bid Number 25‐20 City of Oviedo Oviedo, Florida

Engineer: Lawrence J. Rolle, P.E.

CHA Consulting, Inc.

1016 Spring Villas Point Winter Springs, Florida 32708

Date: February 19, 2025

TO: All holders of Bidding Documents of Record ‐ Addendum No. 1:

This addendum forms a part of and modifies the Bidding/Contract Documents dated February 2, 2025 for the above referenced project. Bids for the Oviedo Boulevard Reclaimed Water Main Extension must be received by March 4, 2025 on or before 2:00 p.m. Receipt of this addendum must be acknowledged in the space provided on the Bid Form, Section 00300.

Failure to do so will subject the Bidder to disqualification.

This addendum consists of seventeen (17) pages as follows:

Addendum – Four (4) pages, pages 8 ½ x 11

Section 00300, Bid Form – Six (6) pages 8 ½ x 11

City ARV detail – One (1) page 8 ½ x 11

Pre‐Bid Meeting Minutes – Three (3) pages 8 ½ x 11

Pre‐Bid Sign in Sheet – Three (3) pages 8 ½ x 11

Below are Changes, Additions and Clarifications to the Contract Documents dated February 2, 2025.

GENERAL COMMENTS FROM THE PREBID MEETING:

1. Attached as part of this addendum is a copy of the prebid meeting minutes and sign‐in sheet.

ADDITIONAL CLARIFICATIONS:

1. Question: “Should the unit for Item 11 on the Bid Form be in linear feet?”

Response: The unit for item 11 should be linear feet. Please see attached revised Section 00300, Bid Form.

2. Question: "Bid Item #13 specifies 18” HDPE installed via Horizontal Directionally Drill.

Can 16” DR18 Fusible PVC pipe be approved as an “equal” to the specified HDPE pipe for the HDD segment of this project? The Directional Drill segment of the project connects back to 16” DR18 PVC pipe on the respective ends of the HDD segment?"

Response: The City does not want fusible PVC.

3. Question: "Can you publish the sign in sheet in?"

Response: Please see attached sign in sheet.

4. Question: "Is there any special funding for the project (AIS or BABA)?"

Response: There is no special funding for the project.

5. Question: “Item 11 should be measured in LF instead of SY. Please confirm.”

Response: Yes, please see question No.1 above.

6. Question: “Item 18: F&I 16” Gate Valve. Please provide the location of the 16” Gate Valve.”

Response: There are no 16” Gate valves and is strikethrough on the bid form. Please see attached revised Section 00300, Bid Form.

7. Question: “The Measurement and Payment for Item 17 calls for an ARV Vault. Please advise if a precast ARV Vault is required for this project. If yes, please provide the Detail.”

Response: Please use the attached City ARV detail for all ARVs.

8. Question: “Please advise if a field office is mandatory for this project or is up to the discretion of the Contractor.”

Response: A field office is not mandatory.

9. Question: “Please advise if PE Signed and Sealed Bore Calculations are required for each pull in this project.”

Response: PE signed and sealed Bore Calculations are required for each pull in this project.

10. Question: “Please advise the type of sod required for this project.”

Response: The sod required for this project is Bahia. Please see section 02 09 34, Solid Sodding.

11. Question: “SECTION 01 41 26 PERMITS AND FEES PART 1 ‐ GENERAL

A. The CONTRACTOR shall secure and pay for all permits and licenses related to his work, including but not limited to, the necessary construction permits, as provided for in the General Conditions except as otherwise provided herein.

B. Permits by OWNER: The OWNER prior to the advertisement of the project has applied for permits with the following agencies:

1. No permits by OWNER.

C. Permits by CONTRACTOR:

1. NPDES/SWPPP/Dewatering Please advise if there are any other permits the Contractor must pay.”

Response: The dewatering permit is the only permit that Contractor must pay.

12. Question: “Does the City have a location where the contractor can dispose of the mud.”

Response: The City does not have a location for the mud disposal.

13. Question: “Can the ped/ bike trail be detoured during construction?”

Response: Yes, the contractor shall submit an FDOT ped/bike MOT for City approval.

14. Question: “Can the outside travel lane along Oviedo Blvd. be closed during construction?

Response: Yes, the contractor can submit an FDOT lane closure MOT for City approval.

15. Question: “Is the existing 16" PVC C900 restrained that we are connecting to?”

Response: Yes, the existing 16‐inch PVC C900 is restrained.

16. Question: “On sheet C04 ‐ Can the 2" line across Oviedo Blvd be drilled instead of open cut?”

Response: This will be considered as a no cost change order.

17. Question: “Are geo‐reports available?”

Response: Yes, please see Appendix B, Geotechnical Report, previously included in the Bid Documents.

REVISIONS TO SPECIFICATIONS:

1. Section 00300, Bid Form.

Delete Section 00300 in its entirety and replace with Section 00300 attached hereto and annotated as “Addendum No. 1 / February 19, 2025”.

Revisions to Drawings:

(NA)

END OF ADDENDUM NUMBER 1

BID FORM Addendum No. 1/February 19, 2025 00300-1

SECTION 00300

BID FORM

1. GENERAL

1.01 Description

The following Bid is hereby made to the City of Oviedo, hereafter called the OWNER. Bid is submitted by:

Legal Name: _____________________________________________________________________

(Insert whether sole proprietorship, partnership or corporation.)

Address: ________________________________________________________________________

Phone Number: ___________________________ Fax Number: _________________________

Contact Person: __________________________________________________________________

1.02 The Undersigned:

A. Acknowledges receipt of:

1. Project Manual (Specifications) for CITY OF OVIEDO, OVIEDO BOULEVARD RECLAIMED WATER MAIN EXTENSION from the City of Oviedo, dated FEBRUARY 2, 2025.

2. Drawings:

Sheet No.

Sheet Title Date

01 COVER SHEET 02/02/2025

LOCATION MAP, GENERAL NOTES, AND

DRAWING INDEX

11/2024

03 STANDARD LEGEND AND ABBREVIATIONS 11/2024

04 PLAN & PROFILE: STA 1+00 TO STA 7+00 11/2024

05 PLAN & PROFILE: STA 7+00 TO STA 13+00 11/2024

06 PLAN & PROFILE: STA 13+00 TO STA 17+50 11/2024

PLAN & PROFILE: OPEN CUT CROSSING AT

AQUATIC CENTER

11/2024

08 CITY OF OVIEDO DETAILS 11/2024

09 CITY OF OVIEDO DETAILS 11/2024

10 UTILITY DETAILS 11/2024

11 EROSION CONTROL DETAILS 11/2024

12 FDOT TRAFFIC CONTROL DETAILS 11/2024

13 FDOT TRAFFIC CONTROL DETAILS 11/2024

BID FORM Addendum No. 1/February 19, 2025 00300-2

3. Addenda:

Number , dated .

Number , dated .

Number , dated .

B. Has examined the site and all Bidding Documents and understands that in submitting his/her Bid, he/she waives all right to plead any misunderstanding regarding the same.

C. Agrees:

1. To hold this Bid open for sixty (60) calendar days after the bid opening date.

2. To accept the provisions of the Instructions to Bidders regarding disposition of Bid Security.

3. To enter into and execute a contract with the OWNER, if awarded on the basis of this Bid, and to furnish a Performance Bond and a Labor and Material Payment Bond in accordance with the Instructions to Bidders.

4. To accomplish the work in accordance with the Contract Documents.

5. To begin work not later than fourteen (14) days after the issuance of a Notice to Proceed, unless otherwise provided, to Substantially Complete the work within TWO HUNDRED TEN (210) Calendar Days and to Finally Complete the work within TWO HUNDRED FORTY (240) Calendar Days of date of the Notice to Proceed. (See Agreement Form; Section 00500, 1.02, C.)

6. To accept the provisions of the Agreement (Section 00500) as to liquidated damages in the event of failure to complete the work on time.

1.04 Miscellaneous Requirements and Affirmations

A. Proposals (Bids) must be submitted on this Bid Form

B. I have completed and totaled the attached Bid Form Schedule of Values (page 4 of this section) to reflect my total bid amount

C. I have attached evidence of qualification and licensing to do business in the State and locality of this project.

D. I have attached the required Bid Security to this Bid.

E. I have attached a list of all sub‐contractors I will utilize for the Contract work.

F. I have attached the following required items.

a. Bid Form.

b. Notarized power‐of‐attorney.

c. Bid Security.

d. Affidavit of Bidder

e. Conflict of Interest Statement.

f. Drug‐Free Workplace Certification Form.

BID FORM Addendum No. 1/February 19, 2025 00300-3

g. Trench Safety Statement.

h. Non‐Collusion Affidavit of Bidder.

i. Dispute Disclosure Form.

j. City of Oviedo Insurance Requirements.

k. A list of all sub‐contractors.

l. A list of business references.

m. Evidence of qualification and licensing.

n. Evidence of corporate or joint‐venture certification in the state.

o. Compliance with Employment Eligibility Requirement

p. Prohibition Against Contracting With Scrutinized Companies

q. Affidavit of Compliance with Foreign Entity Laws

r. Human Trafficking Affidavit

1.05 RESPECTFULLY SUBMITTED, signed and sealed this ____ day of _________________, 2025

Contractor ______________________________________________________________________

Signature _______________________________________________________________________

Printed Name ____________________________________________________________________

Title ___________________________________________________________________________

Business Address _________________________________________________________________

City ____________________________ State __________________________________________

ATTEST: ______________________________________________________________________

SECRETARY

SEAL

THIS PAGE INTENTIONALLY LEFT BLANK

BID FORM Addendum No. 1/February 19, 2025 00300-4

BID NO. 25‐20

OVIEDO BOULEVARD RECLAIMED WATER MAIN EXTENSION

BID FORM

BID ITEM

NO.

ITEM DESCRIPTION QUANTITY

BID

UNIT

UNIT PRICE BID AMOUNT

1 MOBILIZATION & DEMOBILIZATION

1 LS $ $

2 CONSTRUCTION PHOTOS AND VIDEO RECORDING 1 LS $ $

3 PROJECT RECORD DOCUMENTS 1 EA $ $

4 MAINTENANCE OF TRAFFIC 1 LS $ $

5 EROSION CONTROL 1800 LF $ $

6 SODDING 250 SY $ $

7 PAVEMENT REMOVAL AND REPLACEMENT 100 SY $ $

8 MILL AND RESURFACE ASPHALT PAVEMENT 1‐INCH THICK 536 SY $ $

9 CURB REMOVAL AND REPLACEMENT 232 LF $ $

10 SIDEWALK REPLACEMENT 255 SY $ $

FURNISH AND INSTALL 16‐INCH RECLAIMED WATER MAIN

(PVC, DR 18

WITH RESTRAINTS) INSTALLED VIA OPEN CUT

90 LF $ $

FURNISH AND INSTALL 18‐INCH RECLAIMED WATER MAIN

(PVC, DR 18 WITH RESTRAINTS) INSTALLED VIA OPEN CUT

55 LF $ $

FURNISH AND INSTALL 18‐INCH DIRECTIONAL DRILL OF HDPE,

DR 11(DIPS)

1383 LF $ $

FURNISH AND INSTALL 2‐INCH RECLAIMED WATER MAIN (PVC,

DR 18 WITH RESTRAINTS) INSTALLED VIA OPEN CUT

95 LF $ $

15 FURNISH AND INSTALL RECLAIMED WATER FITTINGS 7500 LB $ $

16 FURNISH AND INSTALL TEMPORARY BLOW‐OFFS 1 EA $ $

17 FURNISH AND INSTALL ARV ASSEMBLIES 4 EA $ $

18 FURNISH AND INSTALL 16‐INCH GATE VALVE 1 EA $ $

19 FURNISH AND INSTALL 18‐INCH GATE VALVE 2 EA $ $

20 FURNISH AND INSTALL 8‐INCH GATE VALVE 1 EA $ $

FURNISH AND INSTALL 18‐INCH BY 2‐INCH TAPPING VALVE

AND SLEEVE

1 EA $ $

Continued on next page

BID FORM Addendum No. 1/February 19, 2025 00300-5

BID NO. 25‐20

OVIEDO BOULEVARD RECLAIMED WATER MAIN EXTENSION

BID FORM

TOTAL BID AMOUNT $

TOTAL BASE BID AMOUNT WRITTEN IN WORDS

The City reserves the right to reject any and all proposals, to waive informalities, and to accept all or any part of any proposal as they deem to be in the best interest of the City.

Bidder shall enter total bid amount written (in words) and numerically in the space.

** NOTE: Determination of actual items and quantities is the sole responsibility of the Contractor. IF CONTRACTOR BELIEVES THERE IS A DISCREPANCY ON THE QUANTITIES SHOWN ABOVE, PLEASE SUBMIT A QUESTION TO THE PROCUREMENT MANAGER SO THE DISCREPANCY CAN BE EVALUATED AND THE BID FORM MODIFIED PROPERLY. NOT ALL ITEMS ARE LISTED ABOVE. PLEASE REVIEW PLANS FOR ALL WORK ITEMS. The Contractor is to furnish all materials, equipment, tools, and labor which are reasonably and properly inferable and necessary for the proper completion of he Work, whether specifically indicated in the Contract Documents or not. In addition, Contractor is to provide determined quantities for all bid items. Please note, this is a lump sum contract.

**THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR BID.

END OF SECTION

Pre‐Bid Meeting Agenda ‐ Minutes Bid Number 25‐20

Oviedo Boulevard Reclaimed Water Main Extension City of Oviedo Council Chambers

400 Alexandria Boulevard, Oviedo, FL 32765 Date: Tuesday, February 11th, 2025

Start Time: 10:00 a.m.

End Time: 10:15 a.m.

1. Project Contacts

City of Oviedo:

Jacqueta Scott – Procurement Manager

Abel Velasco – Procurement Coordinator

Alexis Stewart – Assistant Public Works Director/City Engineer (Not Present)

Gloria Berges‐RiCharde – Engineer III (Not Present)

Mala Persaud ‐ Engineer III

Engineer of Record: CHA Consulting, Inc

Lawrence J. Rolle, P.E

2. Introduction

This is the mandatory pre‐bid meeting for the Oviedo Boulevard Reclaimed Water Main Extension, Bid Number 25‐20

Each attendee must sign in.

The bid package must be obtained through VendorLink at www.myvendorlink.com, http://www.cityofoviedo.net/639/Current‐Solicitations‐and‐awards, or by contacting the City of Oviedo Purchasing Division at purchasing@cityofoviedo.net.

Questions deadline is February 18, 2025 at 5:00 p.m. Questions are to be in writing and sent to the Purchasing Department, (see bid package for details). An addendum will be issued which will include minutes from this pre‐bid meeting.

Addenda will be posted to VendorLink. All addenda issued during the time of bidding shall form a part of the Contract Documents and shall be covered in the Bid. Receipt of each Addendum must be acknowledged on the Bid Form. Failure to do so may subject the Bidder to disqualification. It shall be the Bidder’s responsibility to ensure that they have received all addenda prior to bid.

Bids are due on or before 2:00 p.m., March 4, 2025 to the purchasing agent’s office.

The project documents will be strictly enforced. The contractor is expected to be familiar with and understand the scope and nature of the work.

The cost estimate for this project is $1,052,967.

3. Scope of Work

Contractor is required to perform all aspects of the project in accordance with contract documents and the direction of the Owner.

Project location: Oviedo Blvd, Oviedo, FL.

The project scope generally consists of:

Installation of a new 18‐inch reclaimed water main within the right‐of‐way of Oviedo Boulevard.

The new main will connect to the existing 16‐inch reclaimed water main located South of the Oviedo Gym and Aquatic Facility in the western right‐of‐way.

The new reclaimed watermain will extend north approximately 1600 linear feet within the Oviedo Boulevard western right‐of‐way and terminate approximately 50 feet south of the future CR 419 right‐of‐way (East Broadway Street)

Contractor is responsible for all means and methods; items such as dewatering, repair of damages, restoration and retesting of failed testing are at the contractor’s expense and will not be reimbursed by the City.

Work shall be substantially complete within TWO HUNDRED TEN (210) calendar days and finally complete within TWO HUNDRED FORTY (240) calendar days. Liquidated damages are in the daily amount of ONE THOUSAND SIX HUNDRED EIGHTY‐FIVE DOLLARS ($1,685).

4. Special Considerations

This is a LUMP SUM contract. The City does require the bidder, on the bid form (schedule of values table), to insert unit price and extensions for each bid item and total base bid.

All roads, shall remain open to public at all times.

All project activities shall be coordinated with emergency services.

Contractor shall obtain an NPDES Permit for dewatering prior to beginning construction, if required.

Contractor shall obtain a City and/or County ROW Permit prior to beginning construction, if required.

A City Inspector will be on‐site monitoring the work. Contractor is required to schedule key inspection activities with the City Inspector such as, but not limited to, taps, pressure tests, and compaction.

The City will pay for the first testing services, the contractor will pay for any re‐testing required. The contractor is required to coordinate testing services with the City Inspector.

A superintendent in the general contractor’s employment must be on site at all times while any work is being performed.

Working hours/schedule is from 7:00 a.m. to 5:00 p.m., Monday through Friday. The contractor must provide to the City a written request to work beyond the listed hours and days. The City requires a minimum 48‐hour advanced notice.

Bidders shall carefully examine the bidding documents and inspect the project site to fully inform themselves of all existing conditions and limitations. Bidders will not be given extra payment or contract time for conditions which could have been determined by such examinations.

Required Forms:

o Bid Form o Notarized power‐of‐attorney o Bid Security o Affidavit of Bidder – (NA) o Conflict of Interest Statement o Drug‐Free Workplace Certification Form o Trench Safety Statement o Non‐Collusion Affidavit of Bidder o Dispute Disclosure Form o City of Oviedo Insurance Requirements o A list of all sub‐contractors o A list of business references o Evidence of qualification and licensing o Evidence of corporate or joint‐venture certification in the state o Compliance with Employment Eligibility Requirement o Prohibition Against Contracting with Scrutinized Companies o Affidavit of Compliance with Foreign Entity Laws o Human Trafficking Affidavit

BONDING CAPACITY

Provide verification from Surety on Surety’s letterhead of a minimum of 100 percent of the contract price in bonding capacity for a labor and material payment bond and a minimum of 100 percent of the contract price in bonding capacity for a performance bond with the ITB.

The Surety must be included on the approved list of sureties issued by the United States Department of Treasury.

5. Questions from attendees

Does the project have special funding or is it through the City?

o There is no special funding.

What permits are needed/required?

o EOR response: A ROW permit through the city. However this is not the case for this project. (See City’s response below) o City Response: No permits, because the bid contract covers the ROW permit

Will the bid be a live opening?

o The bid opening will be through zoom. The link is located in the bid documents.