ITB 25-041-PW Grant and Pierce St Water Main Replacement.pdf

Rev 9/24

Eugene Water & Electric Board

FORMAL INVITATION TO BID

For

Grant Street and Pierce Street Water Main Replacement

Bid No.: 25-041-PW Closing Date: Thursday, March 20, 2025 Time: 2:00 PM PT

Description: EWEB requires bids to replace a water main on Pierce Street from E 18th Ave. to E 23rd Ave. and Grant Street from the 2000 block to E 22nd Ave and including installing approximately: 2690 feet of 12-inch water main, 1425 feet of 8-inch water main, and 30 feet of 6-inch water main. Project construction includes but not limited to installing water valves, fittings, connected water services and fire hydrants.

Pre-bid Conference: No

Purchasing Contact, Wendy Lopez Phone: (541) 685-7150 Email: Wendy.Lopez@eweb.org

This is a COMPETITIVE SEALED PROCUREMENT. ELECTRONIC PROPOSALS SUBMITTED VIA THE OREGONBUYS

BID SITE ARE REQUIRED. EMAILED SUBMITTALS WILL NOT BE ACCEPTED.

To ensure your submission is received prior to the closing date and time, it is recommended that you begin the submittal process on the OregonBuys website at least 24-hours prior to the closing date and time listed above

SINGLE POINT OF CONTACT: There will be only one point of contact for the entire Invitation to Bid process. The contact point is the EWEB Purchasing Office, and the contact person is the Purchasing Contact listed above, unless otherwise stated. Any questions or issues that may arise regarding the specifications, the bidding process, and/or the award process shall be directed to the Purchasing Contact listed above. EWEB’s official response to any questions or requests will be addressed via the Addendum process.

FOR MORE INFORMATION please refer to Section 00200 “Instructions to Bidders”.

TABLE OF CONTENTS

This solicitation is organized and written in a manner consistent with the Construction Specification Institute (CSI) format. The following is a list of all Divisions, Sections, and Details that are included in the Project Manual.

DIVISION 0 - BIDDING DOCUMENTS & CONTRACT FORMS

00100 Invitation to Bid - Legal Advertisement

00200 Instructions to Bidders

00300 Information Available to Bidders

00400 Bid Form

00430-A First-tier Sub-Contractor Disclosure Form

00430-B Drug Testing Requirements

00450 Minimum Qualifications

00610 Bid, Performance, & Payment Bonds

00620-A Completion Notices (Contractor Affidavit, Certificate of Substantial Completion, Notice of Final

Completion)

00620-B Certificate for Payment

00700 General Conditions (Public Works)

00800 Supplemental Conditions

00830 BOLI Prevailing Wage Rates

00900 Addenda / Modifications to Solicitation

00930 Change Order

00930-FCO Field Change Order

DIVISION 1 - SPECIFICATIONS

01010 Summary of Work

01014 Work Coordination Sequence and Schedule

01200 Measurement and Payment

01300 Submittals

01320 Project Meetings

01400 Quality Control

01420 Reference Standards

01500 Construction Facilities

01560 Construction Site Management

01700 Restoration of Improvements

01720 As Built Records

01720A Valve Card Form

01750 Contract Closeout Requirements

02600 Water Distribution Piping

02605 Water Services and Meters

02606 Water Distribution Valves

02675 Testing

10000 Permits

DRAWINGS:

B-41086-G1 B-41086-G2 B-41086-G3 B-41086-C1 B-41086-C2 B-41086-C3 B-41086-C4 B-41086-C5 B-41086-C6 B-41086-C7 B-41086-C8 B-41086-C9 B-41086-C10 B-41086-C11 B-41086-C12 B-41086-C13 B-41086-C14 B-41086-C15 B-41086-C16 B-41086-C17 B-41086-C18 B-41086-C19 B-41086-C20 B-41086-C21 B-41086-C22

Rev. 09/24 Section 00100

ADVERTISEMENT

ITB 25-041-PW

Grant Street and Pierce Street Water Main Replacement

The Eugene Water & Electric Board (EWEB) requests bids to replace a water main on Pierce Street from E 18th Ave. to E 23rd Ave. and Grant Street from the 2000 block to E 22nd Ave and including installing approximately: 2690 feet of 12-inch water main, 1425 feet of 8-inch water main, and 30 feet of 6-inch water main. Project construction includes but not limited to installing water valves, fittings, connected water services and fire hydrants.

Bidders shall meet Minimum Qualifications for Contractor and specialty sub-contractors, as defined in the bid packages. In summary, these Minimum Qualifications include:

1) Contractor: The Contractor shall have successfully managed/completed, during the past five (5) years, at least three (3) water pipeline or related projects that included the installation of ductile iron water pipeline in paved streets.

2) The proposed construction superintendent shall be currently employed by the qualified General Contractor and shall have been the construction superintendent on no less than two (2) water pipeline projects during the last five (5) years which included the installation of ductile iron water pipeline in paved streets. The qualified construction superintendent will be required to be on the project site in responsible charge, full-time, during all construction activities.

Bidders shall comply with all BOLI and CCB requirements, as outlined in www.oregon.gov/BOLI and http://www.oregon.gov/ccb/Pages/index.aspx.

The bid package may be inspected online on the State of Oregon's bid site ("Oregon Buys"):

https://oregonbuys.gov/bso/. (Search for bid # 25-041-PW, For navigation help, please call 1-855-800- 5046.)

Bid Submission Deadline: Bids shall be submitted on the State of Oregon - OregonBuys website (https://oregonbuys.gov/bso/), before 2:00 PM Pacific Standard Time, on Thursday, March 20, 2025. Bids will be opened immediately thereafter and recorded. Emailed bids will not be accepted.

First-tier Sub-contractor Disclosure Form (Section 00430) shall be submitted either with Bid submission via OregonBuys, or via email to the Purchasing Contact listed above by 4:00 PM PST, on March 20, 2025.

Bids and required Sub-contractor Disclosure Form received after their respective deadlines will NOT be considered.

By submission of a bid, the Bidder agrees to comply with the provisions of 279C.800 through 279C.870 relating to the latest version of State of Oregon’s BOLI Prevailing Wage Rates.

EWEB may cancel the Invitation to Bid or reject any or all bids pursuant to EWEB Rule 5-0440.

http://www.oregon.gov/BOLI http://www.oregon.gov/ccb/Pages/index.aspx https://oregonbuys.gov/bso/

Rev. 09/24 Section 00100

Single point of contact: Submit all technical, bidding, website access, and contract questions to the Purchasing Contact, Wendy Lopez, in writing via email at Wendy.Lopez@eweb.org. DO NOT contact the project team without prior approval by the Purchasing Contact.

BY: Wendy Lopez, EWEB Purchasing Contact ISSUED: March 6, 2025 PUBLISHED in Daily Journal of Commerce, Oregon

Eugene Water & Electric Board Section 00200

Rev 09-2024 Section 00200

INSTRUCTIONS TO BIDDERS

INFORMATION OF RECORD

The official source of information for this project until the Intent to Award is posted is located at the State of Oregon's bid site, located at: https://oregonbuys.gov/bso/. IT IS

THE SOLE RESPONSIBILITY OF THE BIDDER TO CHECK THE WEBSITE ON A TIMELY BASIS.

BID SCHEDULE

1.1 Bid Preparation:

The Eugene Water & Electric Board's environmental policy directs the utility to conduct its business in an environmentally sensitive, sustainable and responsible way. Pursuant to this policy, Bidder shall submit their bid electronically via the OregonBuys website, https://oregonbuys.gov/bso, Bidders are responsible for all costs they may incur in connection with submitting a bid.

a. Compliance. All bids must be submitted on the Oregon Buys website and received by

EWEB’s Purchasing Department (“EWEB” herein used synonymously with the term "OWNER" as used in the General Conditions) prior to the bid closing time and date. Bids that are received after the bid closing time and date may not be considered.

b. Method of Bidding - Unit and Total Price. The price per item shall be clearly shown in the space provided. The pricing shall be extended to show the total when required. In case of errors in extension, the unit price shall prevail. The written unit price shall prevail over the numerical unit price.

c. Completion. The Bidder shall show in the space, when provided in the bid form, the earliest completion date on which completion of the work can be guaranteed.

Otherwise the Bidder certifies that the work will be complete according to the completion time stated in the bidding documents.

Last Day for EWEB to Receive Questions March 13, 2025

Last Day for EWEB to Receive Request for Substitution

March 13, 2025

Last Day for EWEB to Issue Addenda March 14, 2025

Bid Close Date March 20, 2025

Board Approval April 1, 2025

Estimated Date of Notice to Proceed April 8, 2025 https://oregonbuys.gov/bso

EWEB reserves the right to consider availability and delivery (completion) time in determining award of this Contract.

d. Examination of Plans, Specifications, and Work Site. It is understood that a Bidder, before submitting a bid, has made a careful examination of all plans, specifications and Contract documents, that the Bidder has a complete understanding of the quality and quantity of materials and the character of the work required; and that the Bidder has made a careful examination of the location and conditions of the worksite and the sources of supply for materials.

It is further understood that a bid awarded hereunder is subject to EWEB being able to

(1) comply with all zoning ordinances, or obtain rezoning of the property where necessary; and (2) comply with local building code restrictions and conditions for the structure or structures contemplated in the bid, any or all of which conditions may be contained in the Contract and may result in termination of the Contract, if such conditions are not satisfied. EWEB will in no case be responsible for any loss or for any unanticipated costs that may be incurred by the Contractor as a result of the Contractor's failure to acquire full information about work conditions prior to submitting an offer to perform the work.

e. Substitutions. When a brand name is required by the specifications, all Bidders shall provide the specified product unless an alternative product is allowed per the specifications and in which case, must be of equal quality, merit and utility (as determined in EWEB's sole judgment). Bidders may be required to provide information to EWEB to determine product acceptability prior to award of Contract.

f. Interpretation of Contract Documents. If a Bidder finds discrepancies in errors or omissions from the plans, specifications, or Contract documents, or has doubt as to their meaning, the Bidder shall at once notify EWEB. EWEB will then investigate the validity of the claim and will determine whether an Addendum will be issued (see Protest or Request for Clarification and Changes to the Bid Specifications below).

g. Protest or Request for Clarification/Changes of Specifications and/or Bidding

Requirements (EWEB Rule 5-0260).

Request for Clarification and Changes to the Bid Specifications Prior to the deadline for submitting questions, Bidders may, in writing/email, request clarification of or changes to any bid specifications or Contract terms. Questions and responses that present material information to all Bidders will be posted via formal, written Addendum. EWEB’s clarification to an Offeror, whether orally or in writing, does not change the terms of the solicitation and is not binding on EWEB unless EWEB amends the solicitation document by written Addendum.

Protest of Specifications/Bid Requirements Bidders may, in writing, protest bid specifications or Contract terms and conditions.

Unless stated differently in the bidding document, this written request for change must be received by the Purchasing Contact indicated in the solicitation document no later than seven (7) days prior to the bid closing date. The written protest shall include the reasons for the protest. Email containing bid protests shall be marked as follows:

Bid Specification Protest

ITB 25-041-PW

h. Filling in Bid Forms. The bid response shall be made on the form provided in the

Invitation to Bid (Section 00400) and as prescribed by EWEB. The Bidder may not alter, modify or change the bid form, except as directed by bid Addendum. Any other form of offer is invalid.

Bids may be rejected if they contain any recapitulation or restating of the work to be done, disclaimers, exceptions or other limitations or stipulations.

i. Bids are Offers. The bid is the Bidder's offer to enter into a contract, which, if the bid is accepted for award, binds the Bidder to a contract and the terms and conditions contained in the Invitation to Bid. A Bidder shall not make the bid contingent upon EWEB's acceptance of specifications or Contract terms that conflict with or are in addition to those required in the bid Documents (except as noted in Time for Bid Acceptance, Section 1.3(g) below).

j. Proprietary Information/Public Disclosure. Materials submitted in response to this

Invitation to Bid and/or the Contract shall become the property of EWEB and are, therefore, subject to public records laws.

In the event that a Bidder desires to claim that portions of its submittal are exempt from public disclosure, under the provisions of ORS 192.501, it is incumbent upon the Bidder to identify those portions in a transmittal letter. The transmittal letter must identify the page and the particular exemption(s) from disclosure upon which the claim is made.

Each page claimed to be exempt from disclosure must be clearly identified, on the page, by the words: "This data constitutes a trade secret under ORS 192.501(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS 192.

If EWEB receives a request for public records disclosure of the information so designated as confidential by Bidder, EWEB will make a reasonable attempt to notify Bidder of the request so Bidder/Contractor may claim any exemption Bidder is entitled to under applicable laws.

The Oregon Public Records Law exempts from disclosure trade secrets, and the exemption from disclosure applies "unless the public interest requires disclosure in the particular instance," ORS 192.501(2). Therefore, non-disclosure of documents or any portion of a document submitted as part of this solicitation may depend upon official or judicial determinations made pursuant to the Oregon Public Records Law.

In any event, EWEB will, to the fullest extent permitted by Oregon Law, assist the Bidder in protecting proprietary information submitted pursuant to this Invitation to Bid.

1.2 Bid Submission:

a. OREGON BUYS ELECTRONIC RESPONSE

All bid documents should be combined into one pdf document except that the First Tier Subcontractor form may be submitted as a separate document.

In order to submit an electronic bid on the OregonBuys website, Bidder must be registered with OregonBuys and able to submit an electronic bid.

If you experience any issues registering, please contact OregonBuys at:

Phone: 1-855-800-5046 Email: support.oregonbuys@das.oregon.gov

Proposer should follow the procedures outlined in https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20 Solicitation%20Response.pdf for electronic submission.

A video presentation on submitting an electronic bid may be found at: Supplier - Submitting a Quote - Overview (periscopeholdings.com)

Terminology specific to the OregonBuys system may be found at:

https://www.oregon.gov/das/ORBuys/Documents/Phase1TerminologyCrosswalk.pdf

b. Bid Submission. The bid response shall be submitted electronically via the OregonBuys website prior to the bid closing time and date stated in the Invitation to Bid/Advertisement (Section 00100). Bids received after the bid closing time and date will not be considered for award. EWEB is not responsible for any delays by transmission errors or interruptions, or for any mis-delivery for any reason.

The First-Tier Subcontractor disclosure must be submitted with the bid response or Bidders must email the disclosure to the Purchasing Contact within two (2) working hours of the bid closing date and time.

[BUYER: BE SURE TO ENABLE THE “REQUIRED QUOTE ATTACHMENTS” FUNCTION

WHEN YOU ATTACH THE BID DOCUMENT IN OREGONBUYS OR BIDDERS WILL NOT BE

ABLE TO SEPARATELY UPLOAD THEIR FIRST-TIER FORM SEPARATELY FROM THEIR BID.]

c. Addenda. EWEB reserves the right to make changes to the Invitation to Bid and the resulting Contract by written Addenda, prior to the closing time and date. Addenda shall only be issued by EWEB and upon issuance, are incorporated into the Invitation to Bid or the resulting Contract. If required by Addendum, Bidders shall sign and return all Addenda with their bid prior to the bid closing time and date or acknowledge them on the 00400 Bid Form. Addenda shall be obtained electronically at the State of Oregon bid site at: https://oregonbuys.gov/bso/. The Bidder is responsible for ensuring that all Addenda have been acknowledged in their bid response.

d. Security to be Furnished by Each Bidder. When the bid price exceeds $100,000, or when otherwise required by the Contract Documents, the bid shall be accompanied by a certified bid bond in an amount equal to 10% of the total amount of the bid as bid mailto:support.oregonbuys@das.oregon.gov https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf https://www.periscopeholdings.com/courses/suppliersubmittingaquote/#/lessons/-IJ5uftCSaLqTjitSezQGrNh9dTNGqaA https://www.periscopeholdings.com/courses/suppliersubmittingaquote/#/lessons/-IJ5uftCSaLqTjitSezQGrNh9dTNGqaA https://www.oregon.gov/das/ORBuys/Documents/Phase1TerminologyCrosswalk.pdf https://oregonbuys.gov/bso/ security to ensure that the Bidder, if offered, will execute the Contract agreement and provide the performance bond and payment bond as required. If Bidder wishes to use a cashier's check as the bid bond, Bidder must schedule the delivery of the bid bond with Purchasing Contact prior to bid closing date and time. The lowest responsible and responsive Bidder will be required to provide a performance/payment bond in an amount equal to 100% of the Contract award if the bid price exceeds $100,000 or if otherwise required in the bid documents.

EWEB reserves the right to hold the bid security of all Bidders until the Notice to Proceed is issued or for ninety (90) calendar days after bid closing, whichever is sooner (unless a longer or shorter period is specified in the Invitation to Bid.)

Should the Bidder fail to execute the Contract agreement and furnish the satisfactory performance bond and payment bond after the bid has been accepted, the bid security shall become the property of EWEB.

e. Modification of Bids. If a Bidder wishes to make modifications to a submitted Bid, Bidder must do so through OregonBuys prior to the Bid Due Date and Time stated on the Cover Page for this ITB. For help, please call OregonBuys at 1-855-800-5046.

f. Withdrawal of Bids. If a Bidder wishes to withdraw a submitted Bid, Bidder must do so through OregonBuys, using the “Withdraw Quote” button prior to the Bid Due Date and Time stated on the Cover Page for this ITB. Bids may not be withdrawn after the bid opening date and time. For help, please call OregonBuys at 1-855-800-5046.

1.3 Bid Review & Award:

a. Bid Review / Minimum Requirements. After bid opening, EWEB may conduct discussions with Bidders for the purpose of clarification to assure full understanding of the bid.

Bidder Responsibility shall partially be based on their response to any minimum requirements established by the specifications and compliance with conditions of the Invitation to Bid and shall be subject to Oregon Revised Statutes (ORS) 279A, 279C, and EWEB Public Contracting Rules, Divisions 1, 2, 5 & 6.

EWEB may reject any bid not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all bids upon a finding of EWEB that it is in the public interest to do so. (ORS 279C.395)

b. Method of Award: Award shall be made to the lowest Responsive and Responsible

Bidder for the total of all line items. Award shall be made to one Bidder and one Bidder only.

c. Oregon Preference. Award shall be subject to preference for goods or services that have been manufactured or produced in Oregon if price, fitness, availability and quality are determined by EWEB to be equal (ORS 279A.120).

d. Reciprocal Law. In determining the lowest responsible Bidder, a nonresident Bidder eligible to receive a preference in the state in which the Bidder resides, shall have that same percentage preference added to the bid amount in accordance with EWEB

Rule 5-0390(5)(a).

e. Responsiveness / Responsibility. The Responsiveness and Responsibility of Bidders and of their proposed subcontractors will be considered in making the award.

A “Responsive” bid is one that substantially complies with the Invitation to Bid instructions and requirements.

A “Responsible” Bidder can demonstrate ability to meet the requirements of the project specifications, has the appropriate experience, is legally qualified to do the Work, has the required certifications required, has a satisfactory record of integrity and can meet the other requirements described in Rule 5-0390(2).

f. Certification of Alteration or Erasure. A bid may be rejected if it contains any material alteration or erasure. Nothing in this paragraph shall be construed as allowing the Bidder to alter or otherwise change the form of the offer, the form of the Contract, the conditions of the bid, the specifications, and/or plans attached to the bid documents.

Unless otherwise specifically allowed in the bidding documents, no changes or modifications to an offer may be made after the bid closing date & time.

g. Time for Bid Acceptance. EWEB reserves the right to consider a bid response containing a condition that limits its time for bid acceptance. EWEB may, solely at its option, accept a shorter time for bid acceptance, even though the Invitation to Bid may state a longer period. EWEB reserves the right either to accept or reject the bid response containing the time condition if the bid response is otherwise the lowest responsible and responsive Bidder.

h. Bid Reading and Review. Bids received in response to this Invitation to Bid shall be opened at the scheduled closing date and time by EWEB Purchasing Department.

Bidders wishing to view the Bid Opening remotely shall contact the Purchasing Contact listed above at least 24 hours prior to the bid opening to receive a MS Teams link for the bid opening. Be sure to have MS Teams access available on your computer or mobile phone and follow the provided link.

Award decisions will not be made at bid opening. Only the name of the Bidder(s) and the bid item(s) to be considered for award purposes will be read at the bid opening.

After bid opening, EWEB may conduct discussions with Bidders for the purpose of clarification to assure full understanding of the bid. EWEB will review each bid for Bidder Responsiveness and Responsibility.

EWEB reserves the right to waive or allow correction of minor informalities and errors (EWEB Rule 5-0350).

i. Bid Results. To obtain bid results, notes may be taken at the public bid opening, or a personal inspection may be made of the bid files at a later date, BY APPOINTMENT.

Bid tabulations and bid status shall be obtained electronically at https://oregonbuys.gov/bso/.

j. Right of Rejection. EWEB reserves the right to reject stipulated and/or unbalanced bids that are determined by EWEB to not be in its best interest.

EWEB reserves the right to reject any bid not in compliance with all prescribed public contracting procedures and requirements and may reject for good cause all bids upon a finding that it is in the public interest to do so. (ORS 279C.395)

EWEB may cancel the Invitation to Bid pursuant to EWEB Rule 5-0440.

k. Protest of Award. EWEB Rule 5-0450(4)(a). A Bidder may protest the award or intent to award a Contract if: The Bidder is adversely affected because the Bidder would be eligible to be awarded the Contract in the event that the protest were successful; and the reason for the protest is that all lower bids are nonresponsive; or EWEB has failed to conduct the evaluation of bids in accordance with the criteria or processes described in the solicitation document; or EWEB has abused its discretion in rejecting the protestor's bid as nonresponsive; or EWEB's evaluation of bids or EWEB's subsequent determination of award is otherwise in violation of EWEB Rules.

Eligible Bidders protesting award shall follow the procedures described herein. Protests that do not follow these procedures shall not be considered. This protest procedure constitutes the sole administrative remedy available to Bidders.

1. Protests must be received within seven (7) days after issuance of the notice of intent to award the Contract. EWEB will not consider late protests.

2. All protests must be in writing, signed by the protesting party or an authorized Agent and submitted to the EWEB Purchasing Analyst listed on page 1. The protest must state all facts and arguments on which the protesting party is basing the protest.

3. Only protests stipulating an issue of fact concerning a matter of bias, discrimination or conflict of interest, non-compliance with procedures described in the procurement documents, or EWEB policy shall be considered. Protests based on procedural matters will not be considered.

4. EWEB’s Purchasing Supervisor will review the protest and will email or mail the protesting party a written response within three (3) business days of receipt of the written protest to the email or postal address provided in the bid or proposal. Any written response may be comprised of a determination of the protest, a notice to the protesting party of the need for additional time in which to evaluate the matter, or other notice to the protesting party.

5. If the Purchasing Supervisor’s determination (response) is adverse to the protester, any further appeal of the Purchasing Supervisor’s determination by the party must be submitted in writing to EWEB’s General Manager within three (3) business days of issuance of the Purchasing Supervisor’s determination (response).

6. EWEB’s General Manager will review any appeal of the Purchasing Supervisor’s determination and shall email or mail, in accordance with the email or postal address provided in the bid, the protesting party a written response within three

(3) business days of receipt of written appeal.

7. If the determination of the General Manager is adverse to the protesting party’s interest, the protesting party may only appeal to EWEB’s Board of Commissioners by filing a written notice of appeal to the Board with the General Manager within two (2) business days of issuance of the General Manager’s written determination.

8. The Contract Review Board, in considering the protest, shall review the documentation presented to the Purchasing Supervisor and the General Manager on or before the next regularly scheduled Board Meeting, but in no event shall they be required to review in less than ten (10) business days, and thereafter, base their decision on such material. The Board review will be limited to the evaluation of compliance with EWEB’s policies and procedures, requirements of the RFP or ITB and the equal and fair application of EWEB’s contracting rules. The Contract Review Board's determination shall be EWEB's final decision.

An adversely affected or aggrieved Bidder must exhaust all avenues of administrative review procedures and relief before seeking judicial review of EWEB's Contractor selection or Contract Award decision.

1.4 Registration Requirements (i.e. Construction Contractors Board/State Landscape Board):

Bidders shall certify that all parties performing work described in ORS 701.005(2) (i.e.

construction work) will be registered with the Oregon Construction Contractors Board (CCB), and the State Landscape Contractors Board (LCB), if applicable, in accordance with ORS 701.035 and 701.055, or the appropriate authority pertaining to the trade before the bid opening time and date set in this Invitation. Bids not meeting this requirement will not be considered.

1.5 Scope of Work. The work contemplated under this Contract includes all labor, tools, machinery, materials, transportation, mobilization/demobilization, equipment and services necessary for, and reasonably incidental to, the completion of all work in connection with the project described in the Contract, the General Conditions, all applicable special conditions, plans, specifications, or any supplementals.

End of Section 00200

Eugene Water & Electric Board Section 00300

Rev 9/2024 Section 00300

INFORMATION AVAILABLE TO BIDDERS

1. Annual Erosion Control Permit (2024)

2. City of Eugene Paving Design Plans (60% set)

End of Section 00300

Annual Erosion Prevention Permit

Narrative Construction Site Management Plan 2024

Issued pursuant to City of Eugene Administrative Order No. 58-03-01-F

ISSUED TO:

Eugene Water and Electric Board

Date Assigned: 02-16-2024 Primary Contacts:

Tessa Biboux/ Kyle Hengler 4200 Roosevelt BLVD Eugene, Oregon 97402

City of Eugene Permit No: 23-09005-01

Activities Covered by the Annual Permit:

Construction activities including clearing, grading, boring, excavation, and stockpiling which will:

1. Disturb more than 500 square feet but less than one acre, and that may discharge to surface waters or conveyance systems leading to waterways or natural resource areas that are part of the City of Eugene public stormwater system.

City of Eugene Administrative Order No. 58-03-01-F and Sections 2.019 and 6.645 of the City of Eugene Code restrict the discharge of sediments or other construction related materials, including hazardous substances, into the City’s stormwater system and require all construction related activity to meet the Outcome requirements of Section R-6.645-D of the Administrative Order.

Activities Not Covered by Annual Permit:

This permit does not authorize in-water work or work in riparian areas regulated by the Federal Clean Water Act Section 404 permit program. These types of activities are regulated by the Oregon Department of State Lands, U.S. Army Corp of Engineers, and the Department of Environmental Quality (DEQ) Section 401 certification program.

Unless specifically authorized by this permit, by another National Pollutant Discharge

Erosion Prevent ion Program 99 W. 10th Ave.

Eugene, OR 97401

541-682-8498 · 541-682-5593 Fax pwerosion@ci.eugene.or.us www.eugene-or.gov/erosion

CEWMKPT

Text Box C.S.M.P. Review Complete Review and concurrence of this plan does not insure compliance with Local Regulations. All soil disturbing activity must comply with Sections 6.625 to 6.645 of the Eugene Code.

02/16/2024 Staff Date

CEWMKPT

Text Box K Trimble

CEWMKPT

Job Site Copy

JOB SITE COPY

EWEB Annual Erosion Prevention Permit # 23-09005-01

Eugene, OR 97402 P a g e | 2

Elimination System (NPDES) or Water Pollution Control Facilities (WPCF) permit, or by Oregon Administrative Rule (OAR), any other direct or indirect discharge to waters of the state is prohibited, including discharges to an underground injection control (UIC) system.

Other Permits May Be Required:

Construction activities within the City of Eugene are required to obtain an individual commercial erosion prevention permit when:

1. The area of disturbance is greater than 500 square feet of land at any one time and the project is located within a sensitive area as defined by RD-645-E-1.

2. The project results in the excavation and/or import of more than 5,000 cubic feet (185 cubic yards) of soil/material;

3. The project disturbs one acre or more.

• For projects with over one acre of disturbance, a Construction Site Management Plan must be prepared by a certified professional.

• A DEQ 1200-CN Construction Stormwater General permit is automatically issued with the City Commercial Erosion Prevention Permit for sites greater than one acre, and that are being constructed by a private entity on non-agency-controlled land.

• For private construction projects disturbing five or more acres, a City Erosion Prevention Permit and a DEQ 1200-C Construction Stormwater Permit are required.

• For projects over one acre of soil disturbance, and being constructed by a public agency, on agency-controlled land, plans must be submitted directly to the DEQ for a 1200CA permit.

• Individual commercial erosion permits require additional review time, an on-site pre-construction meeting with a City Erosion Prevention Specialist, as well as additional permit fees.

Permit Holder Requirements

Measures necessary to meet the outcomes of the program per R-6.645-D of the Administrative Order will be required on all projects covered by the Annual Erosion Prevention Permit. Authorized project work varies in size and location but is generally approached as outlined below.

General Requirements for all projects:

• Prior to the start of construction activity, all work sites will be inspected by the applicant to anticipate impacts the project might have on stormwater quality.

• Prior to the starting any ground disturbing activity, the applicant shall determine and install the appropriate erosion prevention and sediment control measures necessary to prevent impacts to the public stormwater system, related natural resources, adjacent properties, and the public Right-of-Way.

Eugene, OR 97402 P a g e | 3 o The erosion control measures will be used to ensure that sediment and sediment-laden water do not leave the project site or violate applicable water quality standards.

• At a minimum, the following measures shall be installed at all construction sites covered under the Annual Erosion Prevention Permit:

o Stormwater inlet protection shall be installed prior to beginning any construction work.

▪ Inlet protection devices shall have overflow capability and be maintained in good repair during the entire project.

▪ Inlet protection is to be removed only after the construction site has been permanently stabilized.

o Concrete saw cutting and concrete pouring will occur in a manner such that no concrete washout, saw-cutting slurry or other cementitious material is allowed to enter the public stormwater system, natural resources or adjacent properties. All residual (wet or dry) concrete and cementitious material shall be swept up from street, sidewalks, etc. following finishing work.

▪ Concrete wash-out facilities shall be utilized at every pour site to contain all washout water and all waste materials should be disposed of properly off-site.

▪ Extra care must be taken if pouring concrete during/just prior to forecasted rain events. Fresh/green concrete must not come in contact with stormwater - generally within 18 hours of pouring.

o Protect exposed soils and stockpiles from precipitation and provide temporary and permanent stabilization to exposed soils at end of day and end of project.

o A supply of materials necessary to meet the outcomes and implement the construction site management plan or other best management erosion control practices under all weather conditions shall be available on site.

Additional measures may be required during construction as site change, and for unexpected storm events to ensure that sediment and sediment-laden water do not leave the construction site.

• During the official Wet Weather Season (October 15 – April 30th) additional requirements apply. See “Wet Weather Requirements” below.

• The applicant is responsible for removing all structural measures deployed at the project site, following permanent stabilization.

• All construction within the public Right-of-Way shall conform to the City of Eugene Standard Specifications, as amended.

• Hazardous substances, such as paints, thinners, fuel, oil and other chemicals shall not be released onto the site, adjacent properties, or into water features, the City’s stormwater system, or related natural resources.

▪ Hazardous materials spill kits should be kept on every project site to manage and contain any fluid spills.

Eugene, OR 97402 P a g e | 4

• No discharge is permitted into the City’s stormwater system or related natural resources of construction related contaminants resulting from activities such as, but not limited to, concrete sawing, cleaning, or washing of equipment, tools, or vehicles.

• The applicant shall remove any sediment, gravel mud and/or debris associated with their construction activities that has accumulated on the street, in catch basin sumps and/or storm drain lines, by the end of the workday. If construction is occurring during the wet-weather season (October 15 – April 30), removal must be done immediately.

• Construction debris and garbage will be disposed of properly at the end of every workday.

• All streets, sidewalks and bike paths in the work area shall be swept clean of soil, gravel and other debris at the end of each workday.

• Finally, the applicant shall conduct one annual erosion prevention training for field staff on the requirements of the Annual Erosion Prevention Permit. City Erosion Prevention staff are available to assist with this free training if requested.

Wet Weather Season Requirements (October 15 to April 30)

During wet weather season additional BMPs shall be installed to ensure that all outcomes are being met.

• Temporary stabilization measures are required to ensure that sediment and sediment-laden water do not enter roadways, drainage systems, storm systems, or rivers, in violation of applicable water quality standards. All exposed soils and stockpiles must be covered at the end of shift every day.

• All sediment and debris in the public right-of-way shall be cleaned-up/swept immediately, and not left to be tracked or washed into the city stormwater system.

• Permanent stabilization of all exposed soils during the wet weather period shall occur within 24 hours of final grade.

Temporary Stabilization Requirements:

• All exposed soils and slopes shall be covered a minimum of one day before expected rain events (e.g. a 30% or greater chance or precipitation in the next 24 hours).

• During wet weather season, exposed soils shall be stabilized at the end of each workday.

• Temporarily stabilize exposed soils and slopes in active work areas every 14 days, or more frequently if needed or directed.

• Temporary stabilization measures for unfinished earthwork scheduled for re-disturbance at a later date include, but are not limited to:

o Straw mulch, compost mulch, plastic sheeting, matting, chemical soil stabilization, etc.

o If using seeding for temporary stabilization, vegetation must achieve 70% or greater ground surface coverage with live plants.

Eugene, OR 97402 P a g e | 5

Permanent Stabilization Requirements

• Incorporate permanent erosion control features into the project site at the earliest practical time. Immediately perform permanent stabilization at each completed excavation and embankment area upon reaching finish grade within 14 days of reaching finished grade. Final stabilization methods include, but are not limited to:

o Seeded mulch: Sites with exposed soil or slopes less than 1v:3h – Apply seeded organic/compost mulch per standard specifications 280.44(f) o Seeded mulch and matting. Sites with slopes steeper than 1v:3h – Apply seed and mulch then apply a biodegradable fabric matting to slope in accordance to manufacture specifications or refer to RD1055 – Matting and Sub-Sec.280.42(c) of the Standard Specifications.

o Compost or bark mulch

• Remove all temporary erosion prevention and sediment control measures.

Sweep up and properly dispose of accumulated silt and sediment.

• Clean-out any stormwater catch-basins impacted by the construction activities (e.g. use a vactor truck to clean the sump and associated storm drain lines).

• Sweep or vacuum all sidewalks, bike paths and streets to remove all gravel, soil and other construction materials from the hard surface.

Dewatering Requirements:

Extracted groundwater from excavated areas and building foundations is a major source of sediment-laden water impacts to the city’s stormwater system.

• All sediment laden water must be treated to remove all sediment and tested to ensure that the discharge meets DEQ discharge requirements before being discharged to the public stormwater system, open drainage ditch, stream, ditches or wetlands.

• Active treatment dewatering systems using flocculent must be reviewed and approved by City of Eugene Erosion Prevention Program staff prior to operation.

o If the extracted water cannot be filtered/treated to meet DEQ discharge requirements, the water must either be “land-applied” or hauled off-site to a suitable disposal site.

o Land application must be to a vegetated area large enough to allow infiltration and/or filtering of the sediment laden water so that no sediment-laden water leaves the site or enters the city’s stormwater system.

o The property owner’s permission must be obtained prior to land-application of the extracted water.

• Dewatering ‘filter bags’ are effective at removing coarse material, and strongly encouraged to be one of the treatment measures available at every construction site where dewatering is anticipated.

• If the permit holder encounters groundwater that is suspected to contain contaminants other than sediment, they should notify the City, and contact the local DEQ office to determine disposal options. Only with DEQ authorization, can this water be discharged to the stormwater system or surface waters of the State.

Eugene, OR 97402 P a g e | 6

City of Eugene (Erosion Prevention) Responsibilities

• Conduct (or assist permit holder in conducting) Annual Erosion Prevention Permit training.

• Provide Sensitive Area Maps to permit holders

• Consult, assist and/or provide program guidance to applicants and permit holders.

Definitions

Active Treatment Dewatering Systems: Any dewatering system that utilizes any chemical treatment (flocculants) to remove sediment from the water prior to discharge to stormwater systems or Surface Waters of the State.

Best Management Practices (BMPs): Physical, structural, and /or managerial practices employed to avoid or mitigate erosion, sedimentation, or contamination of the City’s stormwater system and related natural resources areas, or to otherwise meet the requirements of the Erosion Prevention and Construction Site Management program.

Certified Professional: A person with a background or training in erosion prevention techniques and who holds a license or certification to practice in Oregon in one of the following professions: engineering, architecture, landscape architecture, geology, or a similar profession as determined by the City Manager; or a person who is certified as a professional in erosion and sedimentation control by the International Erosion Control Association, or any other similar organization, or by the City, as determined by the City Manager.

City’s stormwater system: Those stormwater facilities located on City-owned property, public right-of-ways, public easements and any stormwater facility the City is contractually or legally obligated to operate and maintain, including but not limited to:

(a) An open drainage way, headwater stream, creek, wetland, spring, or pond, including those not maintained by the City, which drain onto City-owned property or into City maintained facilities;

(b) A pipe or sewer and its related appurtenances that carry stormwater and have been designed and constructed expressly for use by the general public and accepted by the city;

(c) Streets, curbs and gutters and other surfaces in the public way which are designed to carry stormwater, roadside drainage ditches along unimproved city streets except access drive culverts; and

(d) Flood control and stormwater quality facilities (levees, dikes, overflow channels, swales, bio-filtration facilities, infiltration facilities, detention basins, retention basins, dams, pump stations, groundwater recharging basins, sediment traps, wetlands, etc.) that have been designed and constructed expressly for use by the general public and accepted by the city.

Natural resource area: An area located within or adjacent to the City’s stormwater system, such as waterways, wetlands, conservation zones or easements, and riparian

Eugene, OR 97402 P a g e | 7 areas, which due to their location, topography, vegetation, or other factors provide one or more of the following stormwater functions: flood control, habitat, stream bank stabilization, and water quality treatment including pollutant removal, shading and temperature stabilization.

Permanent stabilization: Long-term treatment of excavated or /graded areas such as establishment of grass or other vegetative cover sufficient to hold soils in place during normal wet weather conditions, application of heavy organic mulch (applied 2”- 4” thick), rock aggregate or gravel (applied approximately 2” inches thick or more), paving, or other treatment as approved.

Routine maintenance: Activities and practices that are necessary to maintain the operating capacity, functional integrity, or aesthetics of a place or facility. Routine maintenance includes, but is not limited to, landscaping, repair of recreation facilities (e.g. ball diamonds, play area and fields), cleaning of stormwater facilities, and patching of streets.

Sedimentation: The deposit or mud, sand, soil, sediment or construction material exceeding one half cubic foot in volume for every 1,000 square feet of lot size onto adjacent properties, into the City’s stormwater system, onto Related Natural Resource Areas located on-site, into public rights of way or private streets, and/or into any private stormwater system that discharges into a City stormwater system located off-site by dropping, discharging, directly depositing, or resulting from the action of erosion.

Sensitive area: Sensitive areas include any of the following:

• Slopes within the area of disturbance which are greater than 10%

• Areas that have soils that are highly erodible:

o E.g. a soil erodibility index of 8 or greater

• Areas adjacent to, or have the potential to directly drain to, a drainage ditch, open waterway, wetland, stream or their designated buffer areas.

Stormwater impacts: A discharge of any material other than clean, clear water to the City stormwater system, surface waterways, wetlands or other natural resource area or designated buffer area.

Temporary stabilization: Short-term coverage of exposed soils. Cover materials include:

straw mulch, compost mulch, sod, plastic sheeting etc., when applied according to the City of Eugene Standard Specifications. Seeded areas shall achieve a live plant cover of 70% or more.

Permanent stabilization: Permanently stabilize exposed soil surfaces at finished grade.

Permanent stabilization methods include, but are not limited to seeding, mulching, and vegetative stabilization. Seeded areas shall achieve a live plant ground cover of 90% or more.

Eugene, OR 97402 P a g e | 8

Wet weather season: The period from October 15 through April 30, unless otherwise designated by the City Engineer. During wet weather season additional BMP’s are required to ensure that all Erosion Prevention Program Outcomes are being met.

Erosion Prevention Program Staff Contact Information:

2024 Primary Contact:

• Kyle Trimble, CESCL – Erosion Prevention Specialist

(541) 501-0357 Email: KTrimble@eugene-or.gov

2024 Secondary Contact:

• Ed Fredette, CESCL – Erosion Specialist

(541) 501-0358 Email: EFredette@eugene-or.gov

Additional Information:

Erosion Prevention Program website: www.eugene-or.gov/erosion

City of Eugene Standard Specifications for Construction:

https://www.eugene-or.gov/444/Standard-Specifications-for- Construction See section 00280 for Erosion Prevention specifications and Standard Drawings RD1000 to RD1070.

mailto:KTrimble@eugene-or.gov mailto:EFredette@eugene-or.gov http://www.eugene-or.gov/erosion https://www.eugene-or.gov/444/Standard-Specifications-for-Construction https://www.eugene-or.gov/444/Standard-Specifications-for-Construction

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APPROVED: CITY ENGINEER

ATTENTION: Oregon law requires you to follow rules adopted by the Oregon Utility Notification Center.

Those rules are set forth in OAR 952-001-0010 through OAR 952-00-0090. You may obtain copies of these rules from the Center by calling 1-800-332-2344. If you have any questions about these rules, you may contact the call Center.

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