ITB_2026-09_Bid_Tabulation_100125.xlsx
XLSX spreadsheet 34 KB Posted
- Attached to
- Graduation Diplomas and Supplies
- Solicitation number
- ITB 2026-09
- Issued by
- Florida
About this file
This is a bid tabulation document for Valencia College's ITB 2026-09 solicitation for Graduation Diplomas and Supplies. The College requested bids for diploma production and mailing services, including Associate of Arts and Associate of Science degree diplomas (48,000 units), Bachelor of Science and Bachelor of Applied Science degree diplomas (5,000 units), and Technical Certificates in digital format (40,000 units). The solicitation also included fulfillment services such as diploma printing, name matching, envelope insertion, chipboard protection, and postage with tracking information. The bid opening occurred on Monday, September 22, 2025, with results posted on Wednesday, October 1, 2025. Cesar Colon opened the bids and verified the results, with Christy Colgan conducting the review.
Parchment LLC submitted the only timely bid received, with a total quote of $541,830.00 on a fixed-price basis. The pricing breakdown included Associate diploma shells at $5.76 per unit ($276,480.00), Bachelor diploma shells at $11.19 per unit ($55,950.00), Digital Certificates at $1.50 per unit ($60,000.00), and postage and tracking services for Associate diplomas at $2.75 per unit for 8.5x11 format ($132,000.00) and $3.48 per unit for 11x14 format ($17,400.00). Parchment LLC submitted all required documentation, including the Certificate of Liability, Exhibits A through H, proof of Florida Business License, references demonstrating minimum three years of similar experience, product samples, and electronic product samples. The College intends to conduct a detailed cost analysis of Parchment LLC's proposal and will require execution of a truth-in-negotiation certificate prior to contract award.
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Tabulation
| PROCUREMENT | |
| BID TABULATION | |
| ITB 2026-09 | |
| Graduation Diplomas and Supplies | |
| Vendor | PARCHMENT LLC |
| Address | |
| City, State Zip Code |
All-inclusive total price for work associated with the Specifications (Fixed Price)
| IITEM | Estimated Quantity | Unit Price | Extended Price | ||
| ASSOCIATE OF ARTS & ASSOCIATE OF SCIENCE DEGREES: | |||||
| Diploma, Shells (Paper stock with college Header) | 48,000 | $ 5.76 | $ 276,480.00 | ||
| Diploma Envelopes/Mailers Pre-printed with Valencia Return Address (Cardboard stock envelope/mailer in which diplomas will be mailed to the individual student and/or college) | 48,000 | Included above | Included above | ||
| BACHELOR OF SCIENCE & BACHELOR OF APPLIED SCIENCE Degrees: | |||||
| Diploma, Shells (Paper stock with college Header) | 5,000 | $ 11.19 | $ 55,950.00 | ||
| Diploma Envelopes/Mailers Pre-printed with Valencia Return Address (Cardboard stock envelope/mailer in which diplomas will | |||||
| be mailed to the individual student and/or college) | 5,000 | Included above | Included above | ||
| TECHNICAL CERTIFICATES | |||||
| Digital Certificate | 40,000 | $ 1.50 | $ 60,000.00 | ||
| Diploma, Shells (Paper stock with college Header) | 5,000 | Student Pay | Student pay | ||
| Diploma Envelopes/Mailers Pre-printed with Valencia Return Address (Cardboard stock envelope/mailer in which diplomas will | |||||
| be mailed to the individual student and/or college) | 5,000 | Student Pay | Student pay | ||
| MAILING AND HANDLING - ITEMIZED BREAKDOWN: | |||||
| Fulfillment (printing diploma, matching diploma name with envelope/mailer, inserting between two chipboards) | 53,000 | Included above | Included above | ||
| Chipboards (cardboard to protect diplomas when mailed) | 106,000 | Included above | Included above | ||
| Postage & Tracking Information for diplomas mailed to students | 53,000 | See other cost below | See other cost below | ||
| Shipping Cost for Contractor to mail bulk orders to College. | 5 | Left Blank | Left Blank | ||
| OTHER COSTS (PLEASE SPECIFY): | |||||
| Postage & Tracing Info for Diplomas mailed to students - Associates 8.5x11 | 48,000 | $ 2.75 | $ 132,000.00 | ||
| Postage & Tracing Info for Diplomas mailed to students - Associates 11x14 | 5,000 | $ 3.48 | $ 17,400.00 | ||
| TOTAL QUOTE | $ 541,830.00 | ||||
| Acknowledgement Form | Y | ||||
| EXHIBIT A (Proposer Certification) | Y | ||||
| EXHIBIT B (Proposer Information and Signature Form) | Y | ||||
| EXHIBIT C (Conflict of Interest Statement and Disclosure Statement) | Y | ||||
| EXHIBIT D (F.S. Sworn Statement on Public Entity Crimes) | Y | ||||
| EXHIBIT E (References) | Y | ||||
| EXHIBIT F (Addendum Receipt Verification) | Y | ||||
| EXHIBIT H (Minority & Woman Business Enterprise Certificate) | Y | ||||
| EXHIBIT L (Bird Anti-Lobbying Amendment) | Y | ||||
| MANDATORY: COI (Certificate of Liability) | Y | ||||
| MANDATORY: Attachment 3 (Fixed Price Bid Form) required | Y | ||||
| MANDATORY: Florida Business License | Y | ||||
| MANDATORY: Similar Experience: Minimum of three years | Y | ||||
| MANDATORY: Adhering to the Scope of Services | Y | ||||
| MANDATORY: Product Samples | Y | ||||
| MANDATORY: Electronic Product Samples | Y | ||||
| NOTES: |
| OPENED: | Monday, September 22, 2025 | Price Rankings: | Total Quote Amount: |
| OPENED BY: | César Colón | 1 | $ 541,830.00 |
| REVIEWED BY: | Christy Colgan | ||
| VERIFIED BY: | César Colón | ||
| POSTED ON: | Wednesday, October 01, 2025 |
| OFFERS FROM VENDORS LISTED HEREIN ARE THE ONLY OFFERS RECEIVED TIMELY AS OF THE ABOVE DATE AND TIME. |
| ALL OTHER OFFERS SUBMITTED IN RESPONSE TO THIS SOLICITATION, IF ANY, ARE REJECTED AS LATE. |
The College intends to conduct a detailed analysis of the cost of the services required in addition to considering the scope and complexity with the first (1st) ranked bidder, Parchment LLC The College shall require the bidder receiving the award to execute a truth-in-negotiation certificate stating the pricing and other factual unit costs supporting compensation are accurate, complete, and current at the time of contracting.
| Failure to file a protest within the time prescribed as per College Procedure, “Procedure for Protest of Competitive Solicitations Decisions/Intended Decisions (Protest Procedures), shall constitute a waiver of proceedings. |
| https://valenciacollege.edu/employees/procurement/documents/procedure-for-protests-of-competitive-solicitation-decisions-intended-decisions.pdf |
https://valenciacollege.edu/employees/procurement/documents/procedure-for-protests-of-competitive-solicitation-decisions-intended-decisions.pdf image1.emf
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