IT_remodel.pdf

This is an Invitation for Bids (IFB) document issued by the City of Kingman, Arizona for the construction of office remodeling projects at the City Complex located at 310 North 4th Street in Kingman. The project encompasses the construction of two new offices each in the Human Resources Department and Information Technology Department. Scope of work includes selective demolition, metal-stud framing (approximately 36 linear feet for HR and 25 linear feet for IT at 7'-11" height), commercial-grade interior door installation, new flooring materials (Bentley Laminate for HR and interface carpet for IT), interior painting (Sherwin-Williams Bungalow Beige for HR and commercial-grade white for IT), electrical systems with new circuits and outlets per NEC standards, Cat6 data cabling runs to the server room, HVAC modifications with airflow testing and balancing, and new LED lighting panels. A mandatory pre-bid meeting is scheduled for Monday, February 9, 2026, at 1:00 PM Arizona time. Bidders must submit questions through the OpenGov procurement portal by 12:00 PM Arizona time on Tuesday, February 17, 2026. Sealed bids must be submitted electronically through the OpenGov portal by 12:00 PM Arizona time on Tuesday, March 3, 2026. All work must be completed by June 30, 2026, with work restricted to non-business hours only (Friday through Sunday or after 6:00 PM Monday through Thursday). Award will be made to the lowest responsive, responsible bidder based on overall cost including shipping and taxes and ability to meet specified delivery dates.

The City of Kingman applies preferential consideration under its Procurement Code Section 2-349 for resident bidders and Arizona-manufactured goods. No specific contract award value is disclosed; pricing will be determined through competitive bidding. Bidders must provide a 10 percent bid proposal guarantee via certified check, cashier's check, or bid bond payable to the City of Kingman prior to bid closing. The successful contractor must maintain current federal, state, and local licenses and permits, comply with the Americans with Disabilities Act, and execute the contract within ten calendar days of formal award notification. Insurance requirements include Commercial General Liability ($1,000,000 per occurrence, $2,000,000 general aggregate), Commercial Automobile Liability ($1,000,000), Workers' Compensation per statutory requirement, and Other and Professional Liability ($1,000,000 where applicable), with the City named as additional insured except for Workers' Compensation and Professional Liability. Payment and Performance Bonds equal to 100 percent of the contract price are required upon award. Bid prices must remain firm for a minimum of 90 days from the bid opening date, and liquidated damages will apply for project delays in accordance with MAG Standard Specification 108.9. The procurement file also contains a floor plan layout identifying the physical dimensions and layout of the remodel projects.