Arc Flash SOW_20230920-1.pdf

Acquisition & Construction Management Branch

Code 1022

Statement of Work (SOW)

Arc Flash Project

1.0 SCOPE

The scope of this effort is to provide all management, labor, material, equipment, transportation, supervision, and environmental and quality controls, to perform an ARC Flash study in 16 buildings at Naval Support Activity (NSA)

Crane, Located in Crane, Indiana. The purpose of this study is to provide an Arc Flash Risk Assessment on the buildings electrical distribution system. The information from this study is combined to provide labels that indicate the safe approach distances, Arc Flash Incident Energy, and a list of personal protective equipment needed at each location. Stamped/certified as-built drawings shall be provided for each buildings electrical distribution system.

2.0 ACRONYM TABLE

See attached Acronym Table

3.0 APPLICABLE DOCUMENTS

Unless otherwise specified, the revision level and date for each specification or standard cited within the solicitation/contract (including any specifications or standards cited in any drawing, handbook, or referenced specification or standard contained within this solicitation), shall be that listed in the Department of Defense Index of

Specifications and Standards (DODISS) and supplement thereto. The following documents of the revision or issue in effect at the date of award form a part of this SOW for reference. In the event of a conflict between the documents referenced herein and the contents of this SOW, the contents of this SOW shall prevail.

See Applicable Documents attachment

4.0 PERFORMANCE REQUIREMENTS

The performance requirements for this effort include performing an assessment of the existing conditions to produce an Arc Flash risk assessment. This assessment shall include posted labels for all safe approach distances and a list of PPE required for access into the Arc Flash zones. One-line drawings shall be produced by the contractor reflecting accuracy of existing conditions for each identified buildings electrical distribution system.

4.1 REQUIREMENTS

The buildings that are involved in the base bid effort include 122, 143, 363, 2547, 2805, 2987, 3227, 3234, 3285, 3286, 3287, 3330 West, North, and South, 3334, 3461, 142, and 3291.

Code 1022 SOW Arc Flash Project

Additional bid options are:

Bid Option #1 – Building 3330 Central (Bid option #1 will not award without base bid)

Bid Option #2 – Building 3168 (Bid Option #2 will not award without bid option #1 and base bid)

Bid Option #3 – Building 3006 (Bid option #3 will not award without bid option #2, bid option #1 and base bid)

A) An accurate one-line drawing shall be produced by the contractor. (CDRL A008)

B) Contractor shall provide an Arc Flash risk assessment identifying safe approach distances, Arc Flash incident energy, and a list of PPE required for each location.

C) Arc Flash stickers shall be installed at each applicable location

D) The Contractor shall clean the worksite at the end of each workday. The Contractor shall dispose of any scrap material and clean any spills that may occur.

E) All buildings in the base bid and bid options listed above are located at NSA Crane.

Additional Notes:

A) Contractor shall provide a daily status report when onsite for all work completed (CDRL A001).

B) Contractor shall provide a schedule at the PAK meeting and provide an updated schedule if any deviation over five (5) days of the approve schedule occurs (CDRL A002).

C) All building access will need to be coordinated with the RTA (2 days minimum) in advance of the access needed.

D) Any as-builts or one-line drawings provided by the government must be field verified for accuracy.

Submittal Requirements A. Contractor is responsible for providing a Submittal Register utilizing form ER 415-1-10 (CDRL A003) for all anticipated submittal items.

B. Submittals are to be provided to the GVT for review and acceptance by the COR.

C. The QCM shall follow processes set forth in the Quality Control plan and UFGS Spec 01 45 00.10 20 to ensure the products being submitted are contract compliant.

4.2 Installation Access

Physical access to the Government’s facility at Naval Support Activity (NSA), Crane shall be through the use of the

Defense Biometric Identification System (DBIDS) and associated data processing/information services for purposes of protecting U.S./Coalition/allied government/national security areas of responsibility and information. The contractor shall obtain employee personal identity verification credentialing (badge) by submitting to the NSA Crane Visitor Center, form

SECNAV 5512/1 (APR 2014), for each contractor employee. Upon Base Registrar authorization of form 5512/1 the contractor shall submit form NSA Crane 5512/47 DBIDS Badge Application Record to the NSWC Crane Security

Division. The Contractor shall retrieve badges of employed personnel upon separation.

Each employee shall affix their badge on their person above the waste at all times while on the Activity. Badges may only be removed for safety reasons and must be reaffixed when work is completed.

DBIDS information can be found at the following website: http://dbids.dmdc.mil/

For Contract employees or subcontractors requiring infrequent access to the Activity, one day temporary passes MAY be authorized. Requests for temporary passes shall be submitted, including the completed SECNAV 5512/1 form, to the COR at least 5 working days prior to the requested base access day. Employees shall also be prepared to provide a completed SECNAV 5512/1 form to the authorizing individual the day of their visit. Temporary passes MAY be authorized up to and including a 28 day duration. A base pass request DOES NOT guarantee base access. Approved base access will be communicated to the Contractor by the NSWC Construction Manager, or their designee.

Be advised that the DBIDS process and temporary pass process both involve a background check. Persons with a

Felony conviction in the last 10 years will not be issued badges or passes.

Individuals supporting these efforts shall comply with the latest security regulations applicable to the government facility/installation.

a. Depending on the facility/installation regulations, contractor personnel shall present a proper form of identification(s) and vehicle proof of insurance or vehicle rental agreement.

b. All contractor persons engaged in work while on government property shall be subject to inspection of their vehicles at any time by the government, and shall report any known or suspected security violations to the local host Security Department.

Failure to obtain entry approval will not affect the contract price or the time of completion.

4.3 Program Management

The Contractor shall be responsible for field verification of actual conditions prior to commencement of work. The

Contractor shall be responsible for quality control of all work that is performed via this task order. The Contractor is responsible for compliance with the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-

1, and shall maintain a safe working environment at all times during the performance of this task order. Although this document is intended to identify all significant features of work to be accomplished in the performance of this task order, it should not be considered absolutely inclusive of all minor tasks required for completion of the major work described herein.

4.3.1 Design and Construction Quality Control Plan

The Contractor shall establish and maintain a Quality Control program that is administered by a Design and Construction Quality Control organization, using Quality Control (Design and Construction) Plans, (CDRL A004) Commissioning Plans and Reports, meetings, a Coordination and Mutual Understanding Meeting, three phases of control, submittal review and approval, testing, completion inspections, and QC certifications, Inspections in accordance with UFGS Section 01 45 00.10 20 Quality Control for Minor Construction and documentation necessary to provide design, materials, equipment, workmanship, fabrication, construction and operations which comply with the requirements of this Contract. The QC program must cover on-site and off-site work. No construction work or testing may be performed unless the Contractor’s QC Manager is on the work site.

4.3.2 Inspection Benchmarks

A) Periodic quality / safety checks at Government determined frequency. The Government may or may not provide notification to the Contractor prior to quality and safety checks.

http://dbids.dmdc.mil/

B) The Contractor shall notify the COR once each building is substantially complete. The COR will schedule a pre-final inspection with the Contractor, the building POC, and any other Government personnel deemed necessary. If no deficiencies are recorded during this pre-final inspection, this inspection will serve as the final inspection for that building. If there are deficiencies recorded, the COR will schedule a final inspection after the

Contractor has corrected the identified deficiencies.

C) Final (At completion) Inspection

The Contractor shall notify the COR at least 5 working days prior to the requested date for the final acceptance inspection. The Contractor shall state within the notice that all items previously identified on the pre-final punch list will be corrected and acceptable, along with any other unfinished Contract work, by the requested date of the Final Acceptance Inspection. The Contractor must be represented by the QC Manager, the Project

Superintendent, and others deemed necessary. Attendees for the Government may include the COR, Construction Management personnel, and personnel representing the building POC.

4.4 Safety and Health

The Contractor shall demonstrate a current and compliant Occupational Health and Safety Program in accordance with

NSWCCRANEINST 5100.1A. The requirements of this contract may require Contractor personnel to come in contact or be exposed to hazardous conditions. The Contractor shall abide by all applicable federal, local, and state occupational safety and health requirements. The Government will provide Standard Operating Procedures (SOP) when applicable.

The Contractor must have on record a corporate safety plan and shall provide a copy to the COR when instructed. The

Contractor shall ensure all employees have appropriate Personal Protection Equipment (PPE). The Contractor shall ensure employees have all required training and certifications related to Occupational Safety and Health Administration

(OSHA) requirements. The Contractor shall demonstrate a current and compliant Environmental, Safety, and

Occupational Health Program in accordance with DoDD 4715.1E. (CDRL A012

Any Contractor employee exhibiting unsafe behavior may be removed from the NSWC Crane site. Such removal shall not relieve the Contractor from meeting its contractual obligations and shall not be considered an excusable delay as defined in FAR 52.249-14.

4.4.1 Activity Hazard Analysis (AHA)

Before beginning each activity, task, or Definable Feature of Work (DFOW) involving a type of work presenting hazards not experienced in previous project operations, or where a new work crew or subcontractor is to perform the work, the Contractor(s) performing that work activity must prepare an AHA. Format the AHA in accordance with EM 385-1-1, Section 1 or as directed by the COR. Submit the AHA for review, at maximum, ten (10) working days after the PAK meeting. (CDRL A005) The Government reserves the right to require the Contractor to revise and resubmit the AHA if it fails to effectively identify the work sequences, specific anticipated hazards, site conditions, equipment, materials, personnel and the control measures to be implemented.

4.4.2 Accident Prevention Plan

Contractor shall provide a site-specific Accident Prevention Plan (APP), including Activity Hazard Analyses (AHA), in accordance with EM 385-1-1 Appendix A, paragraph 3.k and accordance with DoDD 4715.1E, for the construction team to follow during design, each DFOW, site visits, testing, and investigations. Update the APP if there are changes in the personnel, or the tasks to be performed. Submit the APP for review and acceptance by the Government at maximum, ten (10) days after the PAK meeting. (CDRL A006) Plan must be accepted by the COR before work can begin. SSHO may also be designated the role of the QCM and Superintendent if individual meets all applicable criteria.

4.5 Closeout Submittals

One-line drawings are developed and maintained by the Contractor and depict actual conditions, including deviations from the Contract Documents. These deviations and additions may result from coordination required by, but not limited to: contract modifications; official responses to Contractor submitted Requests for Information; direction from the

Contracting Officer; designs, which are the responsibility of the Contractor, and differing site conditions. These files serve as the basis for the creation of the record drawings. Other closeout submittals may include, but not limited to, warranty documentation, operation and maintenance manuals, manifests, testing results, equipment training report, as applicable. The one-line drawings shall be submitted for COR approval, at a minimum, five (5) working days prior to

Beneficial Occupancy Date (BOD). (CDRL A008)

5.0 TECHNICAL DATA DELIVERABLES

All CDRL’s that are sent to the COR for approval shall use CR-1022-ACQ-FM-11000-000002, CDRL transmittal form as a cover page.

See Attached CDRL table

6.0 SPECIAL CONDITIONS

6.1 Contracting Officer’s Representative (COR)

The COR is the point of contact for non-substantiated communications of a technical nature. Only the Contracting

Officer has the authority to change the requirements of this order(s).

6.2 Requiring Technical Activity (RTA)

The RTA contacts are Functional Managers, Task Managers, and project leads. RTAs do not have the authority to direct Contractor personnel or change the requirements of this order(s) or change the requirements of any TO(s). RTA’s shall be copied on each CDRL deliverable identified.

6.3 Hazardous Materials

The Contractor will provide a responsible party for the handling of the hazardous materials and the respective SDS. This responsibility includes proper training in the handling and disposal of the hazardous materials. If any unforeseen hazardous material is found or suspected to be hazardous material, the contractor shall notify the COR. (CDRL A007)

Stop work and wait for government instruction.

6.4 Control of Contractor Personnel

Contractor personnel shall physically access government facilities and installations for purposes of site visitation, meeting attendance, supervisory and work performance within government spaces (either temporary or permanent).

Individuals supporting these efforts shall comply with the latest security regulations applicable to the government facility/installation.

a) Depending on the facility/installation regulations, Contractor personnel shall present a proper form of identification(s) and vehicle proof of insurance or vehicle rental agreement.

b) All Contractor persons engaged in work while on government property shall be subject to inspection of their vehicles at any time by the government, and shall report any known or suspected security violations to the local host Security Department.

c) All persons engaged in work while on Government property shall be subject to search of their persons (no bodily search) and vehicles at any time by the Government, and shall report any known or suspected security violations to the NSWC Crane Security Department.

d) Assignment, transfer, and reassignment of Contractor personnel shall be at the discretion of the Contractor. However, when the Government directs, the Contractor shall remove from contract performance any person who endangers life, property, or national security through improper conduct.

e) All Contractor personnel engaged in work while on Government property shall be subject to the Standards of

Conduct contained in SECNAVINST 5370.2J (Standards of Conduct and Government Ethics).

f) Prior to conducting work under this contract, the Contractor shall provide a list of employees that will be working on site. The employee list shall contain full names, security clearance levels, social security numbers, job titles, and official birth certificates. This list shall be updated within forty-eight hours after changes occur.

g) Any photography on base is not permitted without prior approval and photography permit request submitted to the COR. Permit request must be approved and signed by the COR prior to any photos being taken. All photos taken, after approval, must be analyzed and approved prior to release.

h) Restricted Areas - visitor control and surveillance of personnel in a restricted area requires security consciousness and is the responsibility of all personnel working in the area.

6.5 Accident Reporting

The Contractor shall maintain an accurate record of and shall report all accidents to the COR within 10 minutes after incident occurs. (CDRL A009)

For Navy Projects, complete a near miss report (CDRL A009). Near miss reports are considered positive and proactive

Contractor safety management actions.

6.6 Smoking Regulations

Smoking on NSWC Crane, Crane, IN premises shall be in approved areas only in accordance with NSACRANEINST

5100.13A (NSA Crane Smoking and Tobacco Use). Smoking in vehicles is prohibited.

6.7 Damage Reporting

The Contractor shall maintain an accurate record of and shall report to the COR (within 10 minutes) all damages to

Government Owned Equipment and Facilities as prescribed by OPNAVINST 5102.1. (CDRL A010)

6.8 Investigations

Contractor employees shall cooperate with Government investigative agencies conducting criminal or administrative investigations.

6.9 Government Observations

Government personnel, such as Inspector General or higher headquarters staff, are authorized to observe Contractor operations. Efforts will be made to minimize the degree of disturbance on Contractor performance.

6.10 Hours of Operation

NSWC Crane core duty hours for on-site Contractor personnel and the Contractor’s liaison facility personnel assigned to this effort are 0900 to 1430 hours, Monday through Friday, during regular Government workdays.

Government personnel are afforded a flextime schedule that allows a starting time between the hours of 0600 and 0900, with a quitting time between the hours of 1430 and 1800 depending on the applicable work schedule. Contractors are required to work during Government work hours in accordance with company timekeeping policies. The RTA will need to coordinate individually with each building POC where work is to be performed to arrange contractor available working times. Exceptions may be approved by the COR if requested by the Contractor.

6.11 Closed Days

All closed days will be designated by the Commander, NSA Crane. Closed days will be associated with holidays, National Security, and/or inclement weather/dangerous conditions. The Contractor will not be allowed to work on NSA

Crane during designated closed days.

6.12 Inclement Weather

When the Government Agency is closed by the Commander because of inclement weather conditions and/or dangerous conditions, notification of the closing will be broadcast over local radio and television stations.

6.13 Licenses, Certifications, and Training

The Contractor shall provide capable personnel with qualifications, experience levels, security clearances, and necessary licenses, certifications, and training required by Federal, State, and Local laws and regulations. Training necessary to ensure that personnel performing under this contract maintain the knowledge and skills to successfully perform the required functions is the responsibility of the Contractor. Training necessary to maintain professional certification is the responsibility of the Contractor.

6.14 Contractor Identification

This contract is for non-personal services as defined by FAR Subpart 37.104. As such, Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence. Contractor shall provide a Contractors Personnel Roster. (CDRL A011)

6.15 Post Award Meetings

A Post Award Meeting with the successful offeror will be conducted within 15 working days after award of the contract.

The meeting will be held at (to be identified at award). The Contractor will be given at least five working days’ notice prior to the date of the meeting by the Contracting Officer. The requirement for a Post Award meeting shall, in no event, constitute grounds for excusable delay by the Contractor in performance of any provisions of the contract. A second post award meeting may, if necessary, be held after the receipt of the first invoice to assure that adequate documentation has been received to substantiate the validity of the invoice for the stated period of performance, in accordance with C-242-H002. The Contractor will be given at least five (5) working days’ notice prior to the date of the meeting by the Contract Specialist.

7.0 Place of Performance

The primary work site will be Naval Surface Warfare Center Crane Division, Crane, IN unless noted otherwise.

8.0 Contract Required Completion Date (CRCD)

The CRCD is 30 SEP 2024