Invitation to Bid

INVITATION TO BID

State Entity (Owner): Albany Technical College

Bid Event Title: ATC Grounds Maintenance Services Bid Event Number: 82000-ATC0000048

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GENERAL OVERVIEW

The Technical College System of Georgia is accepting sealed bids on behalf of Albany Technical College (ATC) to establish a contract with one qualified contractor to provide Grounds Maintenance and Lawn Care Services on a routine and emergency basis for all ATC campus locations in strict conformity with the requirements of the solicitation documents and the contract documents associated with these services. The initial contract will cover up to a one-year period that will end on June 30, 2022 according to the State of Georgia’s fiscal year. This contract includes up to four, one-year renewal options. During the contract period, the successful contractor must be available for any and all services required by the College.

MANDATORY PREBID CONFERENCE

Albany Technical College will be hosting an onsite Mandatory Prebid Conference and Site Visit to discuss the scope of this contract. Review the details below for more information. Failure to participate in the Mandatory Prebid Conference and/or site visit may result in disqualification from the bid process. TCSG and the College reserves the right to disqualify a potential bidder for failure to be in attendance at the Prebid conference by the scheduled time.

Conference Date & Time: January 12, 2022 at 10:00 a.m. EST Conference Location: Albany Technical College Conference Address: 1704 South Slappey Blvd., Albany, GA 31701 Conference Room: Logistics Education Center (LEC), Conference Room First Floor

Please review the Mandatory Prebid Conference document attached to the bid notice on the Georgia Procurement Registry for more information.

PROJECT INTERPRETATIONS & CLARIFICATIONS

All questions regarding the bidding documents, the bidding process, substitution requests, and Team Georgia Marketplace (TGM) must be submitted in writing to the contracting officer listed below in order to be accepted.

Only written responses will be binding.

Contracting Officer: Octavia Thorpe, GCPM Officer Title: TCSG Procurement Officer Mailing Address: 1800 Century Place, NE, Suite 550, Atlanta, GA, 30345-4304 Email Address: othorpe@tcsg.edu Office Phone: (404) 679-1754

From the date that this Invitation to Bid (ITB) is issued until a bidder is selected and the selection is announced, there shall be no communication for any reason, except during the Prebid conference, between a bidder and any state employee other than the contracting officer regarding this ITB. TCSG and the College reserves the right to reject any bid for violation of this provision.

mailto:othorpe@tcsg.edu

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TEAM GEORGIA MARKETPLACE (TGM)

This project has been posted as an electronic bid event within the Team Georgia Marketplace (TGM) bidding system. Solicitation documents are available at no charge and may be downloaded directly from the bid event.

All bid submission documents must be completed, executed and uploaded to the bid event by the closing date and time in order for them to be considered. TCSG will not accept paper bids or bid documents submitted by any other means. Review the document titled Registration & Bid Submission on the GPR bid notice for instructions on how to register and submit bid documents. It is highly recommended that all companies complete the registration process and review the project plans attached to the bid event prior to attending the Mandatory Prebid Conference.

BID SUBMISSION DOCUMENTS

Contractors must upload a completed copy of the following documents to the bid event within Team Georgia Marketplace prior to the bid closing date and time.

(1) The last 5 years of Business Licenses or a notarized letter indicating the level of experience and the number of years providing Grounds Maintenance Services

(2) A completed copy of the Mandatory Response Worksheet and the following documents:

a. A minimum of five (5) commercial references within the last five (5) years. Submit references on

Attachment D – References Form

(3) A completed copy of the Mandatory Scored Response Worksheet and the following documents:

a. A copy of your Company’s Organizational Chart

b. A copy of your company’s Training and Industry Certifications

c. A copy of your Company’s Staffing Plan for this contract

d. A copy of your company’s Equipment List for this contract

e. A resume for your company’s assigned Contract Administrator/Employee Supervisor for this contract.

f. A photo of your company’s Uniform and Badge

g. A copy of your company’s Sample Checklist and Reports for required services

h. A copy of your company’s Emergency Response Procedure’s & Plan

i. A copy of your company’s Georgia Commercial Pesticide Applicator License

j. A sample copy of your company’s Pesticide/MSDS Records that will be provided for this contract.

(4) Addendum(s) attached to the Bid Event in Team Georgia Marketplace

BID TIMELINE

The Bid Timeline will be as follows:

(1) The bid was posted to TGM on December 27, 2021.

(2) The Mandatory Prebid Conference will be held on January 12, 2022 at 10:00 a.m. EST.

(3) The deadline for submitting questions to the issuing officer will be 5:00 p.m. EST on January 21, 2022.

(4) The last addendum will be posted to TGM by 5:00 p.m. EST on or before January 25, 2022.

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(5) The bid proposals are due within TGM by 2:00 p.m. EST on January 28, 2022.