County of San Mateo

Invitation For Bid (IFB) for Invasive Species Management for Shaded Fuel Break Maintenance (Memorial County

Park & Sam McDonald County Park)

Parks Department

IFB No. MCP_SMP_Maintenance_InvasiveSpp_2026

IFB Contact: Gus Hamilton ghamilton1@smcgov.org

1. Introduction

1.1. Summary

The County of San Mateo (“County”) covers most of the San Francisco Peninsula. The region covers 744 mi2 and is home to approximately 750,000 residents. The County is made up of 20 incorporated cities.

The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education, and transportation. The County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare, and natural resources of the community.

The San Mateo County Parks Department (“Department”) serves nearly three million visitors every year.

Visitors have many options when visiting the County’s unique park system. With 24 parks and recreation areas, over 16,000 acres of park land, and 190 miles of trails, the Department provides healthy outdoor activities, educational opportunities, and lasting memories.

Due to the diversity of the park system, visitors can enjoy an array of recreational opportunities, including walking; running; hiking; picnicking; horseback riding; kite surfing; fishing; camping; gardening; tide pooling; volunteering; learning; sports courts; and playing on playgrounds.

1.2. Background

Treatment of invasive species (French broom and Bailey acacia) is required within and adjacent to the footprint of two previously completed fuel reduction projects on San Mateo County Parks (Parks) land.

The projects are: 1) 2023 shaded fuel break with Memorial County Park covering along Pescadero Creek and Wurr Roads, and 2) 2024 La Honda Fuel Break which created a regionally critical defensible space for the town of La Honda, which included portions of Ridge and Upper Towne fire roads within Sam

McDonald County Park. Adjacent areas include patches near campsites and infrastructure.

These projects were created to reduce fuels along critical evacuation routes and strategic wildfire fighting lines. Both initial project had similar specification including understory mastication of trees and shrubs

<10” dbh, raising low hanging branches form trees >10” dbh to a height of 6’ or 15’ near roadways, and removal of specifically identified hazard trees. French Broom as emerged in these treated areas, and require maintenance for continued fuel reduction. The treatment areas vary in vegetation type and include specific polygons within Redwood dominated mixed evergreen forests, chaparral, and oak woodlands.

Project specifications will include operational practices, BMPs, and environmental requirements to protect and avoid any rare, threatened, endangered species and plants of ecological significance, plus appropriate erosion mitigation and minimal disturbance practices.

1.3. Contact Information

Gus Hamilton Contract Administrator II 455 County Center, 4th Floor Redwood City, CA 94063 Email: ghamilton1@smcgov.org Phone: (650) 599-1229

Department:

Parks Department mailto:ghamilton1@smcgov.org tel:(650)599-1229

Page 3 of 14 Release date of October 2, 2026

Department Head:

Hannah Ormshaw Director

1.4. Timeline

IFB Release Date October 2, 2026

Pre-Bid meeting date and time

(Mandatory)

October 7, 2026, 10:00am

13435 Pescadero Creek Road, Loma Mar, CA

94021

Deadline Date/Time for Questions and

Comments

October 13, 2026, 12:00pm

Bid Submission October 15, 2026, 5:00pm

2. Scope of Work

2.1. Summary of Scope of Work

Goals: This project intends to enhance the longevity of the previously implemented wildfire fuels management projects by removal of invasive species within and adjacent to the project areas.

Project Location: This project will occur within specific treatment zones identified along Ridge Fire

Road and Upper Towne Fire Road in Sam McDonald County Park, and within Memorial County Park along Pescadero Creek Road and Wurr roads

Access: Project areas will be accessible via gates and gravel paved or dirt service roads or will be accessible immediately roadside. Vehicular and heavy equipment operation between October 15 – June

15 shall only be implemented during dry-rainless periods and on unsaturated soils (see Appendix A-

GEN-16). If soil conditions do not permit use of vehicular and heavy equipment during this timeframe operations must cease until a time when soil conditions improve

Map is included in Attachments.

2.2. Treatment and Approach

Treatment: Project treatment will require the manual, mechanical and chemical treatment of French broom in the project area and a discrete patch of Bailey acacia for removal to maintain low vegetative fuel volumes for wildfire risk mitigation.

Approach: Broom control may need to occur in phases to optimize treatment via mechanical mowing using brush cutters, weed whips or small tracked equipment with masticator. A second treatment to chemically control re-sprouting and newly emerging broom plants 4-8 weeks later, or at a time when

Page 4 of 14 Release date of October 2, 2026 optimal regrowth has occurred. Younger broom plants which could be effectively controlled without mowing may be treated with direct chemical control (following PCR).

Acacia removal shall include the cutting and processing of all woody debris and hauling all material off site for disposal. Treatment of freshly cut stumps consistent with County Provided active Pesticide

Control Recommendations (PCRs).

See Attachments for PCR documents.

2.3. Treatment Outcomes

A. Invasive species populations of French broom and Bailey acacia will be effectively managed, included retreatment within the specified project area.b. Project will be evaluated by Parks staff within 30 days of initial treatment and 30 days of re-sprout treatment.c. Project will be completed safely and efficiently, following all Pesticide Control Recommendations as provided by the

County

2.4. Additional Requirements

A. California Labor Code/Prevailing Wage

1. Prevailing Wage and Labor Compliance

a. Services requested under this solicitation include work that constitutes a "public work" as defined in California Labor Code Sections 1720 et seq. Any work under this project that is determined to be a public work shall be performed in accordance with all applicable provisions of the California Labor Code governing public works.The successful Proposer shall be required to comply with all applicable provisions of the California Labor Code, including, but not limited to, Sections 1720 et seq., 1770 et seq., 1771, 1771.4, 1774-

1776, 1777.5, 1813, 1815, 1860, and 3700, for any task order or work assignment subject to prevailing wage requirements.For all applicable work, the successful Proposer shall be required to:

• Pay not less than the applicable prevailing rates of wages as determined by the

California Department of Industrial Relations (DIR). Current prevailing wage determinations are available on the DIR website at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.

• Maintain and submit certified payroll records in accordance with California Labor

Code Section 1776 and any other applicable reporting requirements.

• Comply with all applicable California overtime laws.

• Comply with apprenticeship requirements, workers' compensation requirements, and all other applicable labor compliance obligations imposed by state law.

https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

Page 5 of 14 Release date of October 2, 2026

b. Failure to comply with applicable public works requirements may result in the withholding of payments, assessment of penalties, contract termination, or any other remedies authorized by law.

2. Department of Industrial Relations (DIR) RegistrationPursuant to California Labor Code

Sections 1725.5 and 1771.1:

▪ Each Proposer, and any subcontractor identified in its proposal, must be registered with

DIR as of the proposal submission deadline and shall include its current DIR registration number in its proposal. Proposals submitted by an unregistered Proposer will be deemed non-responsive, unless a statutory exception applies.

▪ Any subcontractor engaged by the successful Proposer after submission of its proposal, including any substituted subcontractor, shall be registered with DIR before performing any work subject to California public works laws, unless a statutory exception applies.

▪ The successful Proposer shall be required to maintain active DIR registration throughout the performance of any applicable work assignments and shall ensure that all subcontractors performing applicable public works are properly registered.

3. Compliance MonitoringPursuant to California Labor Code Section 1771.4, any work assignment or task order that is subject to California public works requirements will be subject to compliance monitoring and enforcement by the California Department of Industrial

Relations. The successful Proposer will be required to cooperate with all applicable monitoring, reporting, recordkeeping, and enforcement requirements.

B. Payment Bond

1. Pursuant to Civil Code section 9550, the County is required to obtain a payment bond, in an amount equal to one hundred percent (100%) of the project price, for any project involving a public work of improvement with a value exceeding $25,000. This requirement is not waivable by the County. Any required bonds shall be in a form acceptable to the County and issued by a surety company authorized to do business in California. Required bonds shall be furnished prior to commencement of work on the project. The cost of any required bonds shall be included in the Contractor’s pricing unless otherwise specified by the County.

C. Insurance, Permits, and Approvals:

o Contractor is responsible for obtaining the necessary insurance:

▪ Comprehensive General Liability…………. $1,000,000; and

▪ Motor Vehicle Liability Insurance…………. $1,000,000.

o Contractor is responsible for obtaining all necessary permits and approvals required for the project.

Page 6 of 14 Release date of October 2, 2026 o Contractor is responsible for maintaining all required registrations, including with the

California Department of Industrial Relations, and any other certifications necessary to perform public works under this contract.

3. Price Bid Sheet

BID TABLE

Cost per project item

Line Item Description Unit of Measure Unit Cost

1 French Broom reduction (17 acres), manual/mechanical treatment, chemical treatment and resprout treatment lump sum

2 Acacia reduction (0.25 acres), including treatment and material hauling/disposal lump sum

3 Mobilization/Demobilization lump sum

4. Bid Submission, Minimum Qualifications, and Local Preference Ordinance

County of San Mateo

Bid for: Invasive Species Management for Shaded Fuel Break Maintenance (Memorial County

Park & Sam McDonald County Park)

(Submit only this Part 3- Bid Documents, including the bid sheet, fully executed, as the bid.)

4.1. Offer*

This bid constitutes a firm offer by the bidder to the County to provide the goods and services specified and will remain active for 60 calendar days after the Bid Due Date and Time or until the County signifies acceptance, whichever is earlier. If the bid is accepted, the undersigned agrees to comply with all terms, conditions and requirements of this IFBs, and to provide all of the goods and services described at the prices quoted for the term of the contract. Either signature of the County’s authorized representative or the County’s issuance of a Purchase Order will constitute acceptance of the offer and will form a binding contract, which will consist of all parts of this IFBs, including the completed and signed Bid Documents, and all exhibits, specifications, attachments, and addenda.

In the event of conflicting provisions, the following order of precedence will apply:

• Federal Provisions, if any and if applicable

• Addenda to the IFB in reverse order of release

• Original IFB documents

Page 7 of 14 Release date of October 2, 2026

Within the same level of precedence, unless otherwise specified by the County, in the case of conflict the more stringent provision will apply.

The undersigned bidder certifies that he or she:

• Has examined and is familiar with all of the provisions and references in this solicitation;

• Has electronically confirmed receipt of any and all addenda prior to submitting a bid;

• Will, if selected, perform in conformance with the requirements and conditions of the contract, providing all required labor, tools, and equipment to perform, in the manner and times prescribed and according to the requirements set forth in the contract;

• Is not bidding in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation, and the bid is genuine and not collusive or sham;

• Has full power and authority to execute, and does execute, these certifications and this contract on behalf of the bidder;

• Has no economic or organizational interest that would conflict with the required duties under this contract, has not developed or materially assisted in the development of any product or service specifications and requirements for this solicitation, and will immediately advise the County’s

General Counsel on learning of a conflict of interest during the term of this contract;

• Has not employed, retained, paid, or agreed to pay any company or person, other than a bona fide employee, to solicit or secure this contract;

• Possesses and will keep in effect at all times during the term of this contract all necessary licenses, permits, qualifications and approvals legally required to provide the required goods and services; and

• Declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

In witness of and in agreement with these contract terms, the parties, by their duly authorized representatives, confirm below.

☐ Please confirm

*Response required

4.2. Minimum Qualifications

4.2.1. Experience*

Bidder certifies it has at least five (5) years of similar experience.

☐ Please confirm

*Response required

Page 8 of 14 Release date of October 2, 2026

4.2.2. Certifications/Licenses*

Chemical application must be completed by QAL/QAC on staff. Submit proof of DPR license/certification. Enter license number:

Maximum response length: 100 characters

*Response required

4.2.3. System for Award Management (SAM) Confirmation*

Please check box to indicate your firm is registered with the System for Award Management (SAM).

Bidder is required to be in good standing with https://sam.gov/SAM/ and submits SAM Report.

☐ Please confirm

*Response required

4.2.4. System for Award Management (SAM) Registered Business Name*

Please enter the Business Name your firm is registered under in the System for Award Management

(SAM).

*Response required

4.2.5. System for Award Management (SAM) UEI (Unique Entity ID) No.*

Please enter the UEI (Unique Entity ID) No. your firm is registered under in the System for Award

Management (SAM).

*Response required

4.2.6. DIR Registration*

Please enter your firm's DIR registration number.

Maximum response length: 100 characters

*Response required

4.3. PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES AND LOCAL NON-

PROFITS

4.3.1. Is the Proposer a "Local Business"?

Please download the below documents, complete, and upload.

• Final_SMC_LocalBusiness_sel...

4.3.2. Is the Proposer a Non-Profit?

☐ Yes

☐ No

When equals "Yes"

4.3.3. Is the Proposer a "Local Non-Profit"?

Please download the below documents, complete, and upload.

• Final_SMC_LocalBusiness_sel...

https://sam.gov/SAM/ https://government-project.s3.us-west-2.amazonaws.com/170112/e7b687ef-88ac-4b75-8b68-7840febd2f46_Final_SMC_LocalBusiness_self-attestation_form_120424_%284%29.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4L5YIOJSG%2F20261002%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261002T150017Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEM%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIEPZ0BS7daNEFOfEAEVl9ZcS5kmqSXtkJz1PwP%2F5dNagAiBBGK0dQMGb%2F6lrTxh4K8j8PklGnUzs%2BSRjmDlRGgaufCqVBQiY%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM8u7yoyQYZpGJ64niKukEd3B1LRTr9u9Je34dIf9sOUpNBnftbQv5ARiOopfuI%2Bmmt%2FxIYBsXhRw4zv%2FTQKxqZX6cmQPh%2BgUBYiCYJOu%2BS9o47SojNQaTz7ZnIIt5G0VsnNweUw09F8zhPTJYgIjrlYXaKAhKKGvz4NQdMprnzFvMzRtxxw8BORvUGeQzDdSyPtkD%2BfboShd%2BUbJ7vWhFw2CNLxpAMzfROiO9BEzzMTwL%2BqVbDRRjEA3Hi2Imol7HcF3i5jGnQAjBsYPiOYDLSHO0aGv5F8PGDhtq05MPhe2B3tgKtaVO4KvZ3pK9Nq3VyVLzHpcOyL4iZKQm7BIuCuRFS2uhMk0Pdj6aR9Izvuiy7j%2Fq3NbK3FZQZVc%2BBkkMMx3tGyKJigZB%2FxJ3lrCL8gUvDXf%2F5a5gNoWJMc0huqHLcbSclakudO7LqLU4B4I7H2qksx01k2Pa0Rls0enaDHUIV7fcBjqQmxeiG14JVcPqlDvAp1Na0FqsQHdzg1ogJptwob8Vo0u08E9JltWr1s0cXFeIr%2FSoVQf3ej%2BwqZE11r1RN8yUlElhPWss2dUD2R14wdIrBZ%2B0gnOm%2BCUGifgtiAHcryy7yFZYxvPb0GNtPsB%2BAMmneSM27U1J3V6kC5KgVjyN3yu6FHn4uagGzposrp5kLqXQq2Cf4Ni%2FuQVhpZqwUthuPSjaET5d2IWqF8P9e1TZqOqxatvBNSkXcQAvyHIjJ7C6VBYUmovP5pPlk1IDAfwjhK%2BQ%2BtH4Ma29HbHxWJGKU7h%2FfNE2N7uRLFJ4ibGP1CNOmJfQWWBuylr%2BrHwYfujKvE2Sv1CevJ4SlDbbNP6SH58wvP3%2B1QY6mgFyYWEYeb24LpceA3NbTFatN67fiXmHpmvR7w4Mzw%2BYs4yMJ7ohKUXkBvs5PPPABXKPl2Ri3%2BBmTitCifulmDVMxVrwuMl5Uh1XBzWeaN%2ByKjBtCbOBKzp%2Ft6LAObRnMkzRKFUlzo7KPqcu5DTuj%2BZvuE8WIpKhhdpFrJjJtbNc7ROBgVulMwuLPvSHAtFK7xg9e1r7zFpndC%2Ba&X-Amz-Signature=8f78ee4380aa0ae37f208ca1489654ea848b13a9d74b170ebb5b32daa7d6a983&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Final_SMC_LocalBusiness_self-attestation_form_120424_%284%29.docx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/170112/f5002b54-537d-4ccd-b7dc-546cfa6f3801_Final_SMC_LocalBusiness_self-attestation_form_120424_%285%29.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4L5YIOJSG%2F20261002%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261002T150017Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEM%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJGMEQCIEPZ0BS7daNEFOfEAEVl9ZcS5kmqSXtkJz1PwP%2F5dNagAiBBGK0dQMGb%2F6lrTxh4K8j8PklGnUzs%2BSRjmDlRGgaufCqVBQiY%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIM8u7yoyQYZpGJ64niKukEd3B1LRTr9u9Je34dIf9sOUpNBnftbQv5ARiOopfuI%2Bmmt%2FxIYBsXhRw4zv%2FTQKxqZX6cmQPh%2BgUBYiCYJOu%2BS9o47SojNQaTz7ZnIIt5G0VsnNweUw09F8zhPTJYgIjrlYXaKAhKKGvz4NQdMprnzFvMzRtxxw8BORvUGeQzDdSyPtkD%2BfboShd%2BUbJ7vWhFw2CNLxpAMzfROiO9BEzzMTwL%2BqVbDRRjEA3Hi2Imol7HcF3i5jGnQAjBsYPiOYDLSHO0aGv5F8PGDhtq05MPhe2B3tgKtaVO4KvZ3pK9Nq3VyVLzHpcOyL4iZKQm7BIuCuRFS2uhMk0Pdj6aR9Izvuiy7j%2Fq3NbK3FZQZVc%2BBkkMMx3tGyKJigZB%2FxJ3lrCL8gUvDXf%2F5a5gNoWJMc0huqHLcbSclakudO7LqLU4B4I7H2qksx01k2Pa0Rls0enaDHUIV7fcBjqQmxeiG14JVcPqlDvAp1Na0FqsQHdzg1ogJptwob8Vo0u08E9JltWr1s0cXFeIr%2FSoVQf3ej%2BwqZE11r1RN8yUlElhPWss2dUD2R14wdIrBZ%2B0gnOm%2BCUGifgtiAHcryy7yFZYxvPb0GNtPsB%2BAMmneSM27U1J3V6kC5KgVjyN3yu6FHn4uagGzposrp5kLqXQq2Cf4Ni%2FuQVhpZqwUthuPSjaET5d2IWqF8P9e1TZqOqxatvBNSkXcQAvyHIjJ7C6VBYUmovP5pPlk1IDAfwjhK%2BQ%2BtH4Ma29HbHxWJGKU7h%2FfNE2N7uRLFJ4ibGP1CNOmJfQWWBuylr%2BrHwYfujKvE2Sv1CevJ4SlDbbNP6SH58wvP3%2B1QY6mgFyYWEYeb24LpceA3NbTFatN67fiXmHpmvR7w4Mzw%2BYs4yMJ7ohKUXkBvs5PPPABXKPl2Ri3%2BBmTitCifulmDVMxVrwuMl5Uh1XBzWeaN%2ByKjBtCbOBKzp%2Ft6LAObRnMkzRKFUlzo7KPqcu5DTuj%2BZvuE8WIpKhhdpFrJjJtbNc7ROBgVulMwuLPvSHAtFK7xg9e1r7zFpndC%2Ba&X-Amz-Signature=62363524f969ad571ccca306394fa73047fff6ae90a85edfc475e3a91f04e2da&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Final_SMC_LocalBusiness_self-attestation_form_120424_%285%29.docx%22&x-id=GetObject

Page 9 of 14 Release date of October 2, 2026

4.3.4. Is the Proposer a "Small" or "Micro" Business?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Business” means any business which holds a Small Business Certification awarded by the

California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

If the above designations apply, please provide the OSDS provided Certification ID.

If this designation is not applicable, please leave blank.

4.3.5. Is the Proposer a "Small" or "Micro" Non-Profit?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.

If this designation is not applicable, please leave blank.

4.4. Documents

4.4.1. W9 Tax Form

If the proposing firm has not done business with the County within the past 12 months, please upload a

W9 with a wet signature (not electronic) using blue ink.

• fw9.pdf

4.4.2. Contract Exceptions of the County of San Mateo Standard Contract Template

The Standard Public Works Contract Template Draft is attached as Attachment X. If requesting changes to Attachment X, identify the specific words or phrases and the sections and paragraphs in which they occur. State the reason for each request and provide alternative suggested language. Failure to submit requests by the bid submission deadline will be deemed a waiver of any exception. The County’s consideration of a suggestion does not imply acceptance. If sufficient proposals are received with no requested changes, the County may reject those requesting changes.

5. Notice to Bidder

5.1. Submission Deadline

Proposals must be electronically received by 5:00 pm, on Thursday, October 15, 2026 via OpenGov

(details below).

https://government-project.s3.us-west-2.amazonaws.com/309506/8a8fb5ec-7d32-4523-9837-730228879c7e_fw9.pdf

Page 10 of 14 Release date of October 2, 2026

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate and proposals will be rejected. The OpenGov submission time will be the official submission time. The County will not be responsible for and shall not accept proposals that are late due to slow internet connections or for any other failure of the OpenGov system.

NOTE: The County does not maintain the OpenGov system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov using the chat within the portal or email Vendor

Support at procurement-support@opengov.com . Late submission will not be considered.

5.2. Pre-Submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at: https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible and subscribe to the

County of San Mateo for bid opportunities. The County will not be responsible for and shall not accept proposals that are late due to a failure to register in the OpenGov system.

5.3. Submission via OpenGov

A. Required Documents: BID SUBMISSION

5.4. Electronic Submissions

Include the proposer name and the IFB title and number in each filename. Submit proposals via the

OpenGov website, allowing sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate and bid will be rejected. The OpenGov submission time will be the official submission time. Contact OpenGov with technical questions regarding the site. The County will not be responsible for and may not accept bid that are late due to slow internet connections or for any other failure of the OpenGov system. Late submissions will not be considered.

5.5. Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the OpenGov site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

5.6. Errors in Bids

The County will not be liable for any errors in bids. Bids may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining IFB requirements.

5.7. Communications

As of the issuance date of this IFB and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the IFB with any officer, agent, or employee of the County, other than through OpenGov, to the Authorized Contact

Person, or as outlined in the evaluation or protest procedures.

mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/309506/document?section=2956009

Page 11 of 14 Release date of October 2, 2026

Proposers may not agree to pay any consideration to any company or person to influence the award of an

Agreement or Purchase Order by the County, nor engage in behavior that may be reasonably construed by the public as having the effect or intent of influencing the award of an Agreement or Purchase Order.

5.8. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

6. Evaluation Criteria

6.1. Bid Evaluation Criteria

A Scoring Tabulation will be generated to compile the prices and ranking to determine the awarded bidder. Bids will be evaluated based on the Total Bid Price. All responsive and responsible bidders will be ranked from the lowest to the highest price based on the Total Bid Prices.

6.2. Award Procedure

A. Notice of Intent to Award

Once a decision has been made to award a purchase order or agreement to a bidder, the County will post a Notice of Intent to Award, notifying the remaining bidder of their non-selection. The posting may be inclusion of the recommendation to award as an agenda item on the Board of

Supervisors schedule.

7. Protest Procedures

7.1. Protest of Non-Responsiveness Determination

Within five (5) working days of the County's issuance of a notice of non-responsiveness, any firm that has submitted a proposal and believes that the County has incorrectly determined that its proposal is non-responsive may submit a written notice of protest. Such notice of protest must be received by the County on or before the fifth working day following the County's issuance of the notice of non-https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU

Page 12 of 14 Release date of October 2, 2026 responsiveness. The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

7.2. Protest of Purchase Order/Agreement Award

Within five (5) working days of the County's issuance of a notice of intent to award the PO/agreement, any firm that has submitted a responsive proposal and believes that the County has incorrectly selected another proposer for award may submit a written notice of protest. Such notice of protest must be received by the County on or before the fifth working day after the County's issuance of the notice of intent to award.

The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.

7.3. Delivery of Protests

All protests must be received by the due date. If a protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein. Protests should be transmitted by a means that will objectively establish the date the County received the protest. Protests or notice of protests made orally

(e.g., by telephone) will not be considered. Protests must be delivered to:

Protests@smcgov.org Subject: Invasive Species Management for Shaded Fuel Break Maintenance (Memorial County Park &

Sam McDonald County Park) and MCP_SMP_Maintenance_InvasiveSpp_2026

8. Definitions

3Y: Three (3) Year

Bid Documents: Documents and forms required to be signed by the bidder and submitted to the County.

Business Day: 8:00 a.m. to 5:00 p.m. Monday through Friday except for holidays as observed per the

California Government Code.

COE: Certificate of Eligibility

Confidential Information: Information in any form that is not generally known and that is treated as confidential by a party, including business, financial, statistical, and non-public personal information, trade secrets, know-how, applications, documentation, schematics, procedures, as well as Personally

Identifiable Information, information covered by legal privilege, and other proprietary information that may be disclosed or incorporated in materials or products provided to one party by the other, whether or not designated as confidential, proprietary, or sensitive, whether or not intentionally or unintentionally disclosed, and whether or not such information is subject to legal protections or restrictions.

mailto:Protests@smcgov.org

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Contractor: The company, individual, or other entity awarded a contract in conformance with the terms of this solicitation, as well as all employees, representatives, and agents of that company, individual, or other entity.

County: San Mateo County

County Data: All information, data, and other content, including Confidential Information and other information whether or not made available by the County or the County’s agents, representatives or users, to a Contractor or potential Contractor or their employees, agents, representatives or Subcontractors, and any information, data and content directly derived from the foregoing, including data reflecting user access or use.

Deliverables: goods or services required to be provided to the County under a contract. DIR: California

Department of Industrial Relations

DUNS number: Data Universal Numbering System; The 9-digit number assigned by Dun and Bradstreet, Inc. to identify unique business entities.

Force Majeure: any event or circumstance that was not caused by or under the control of a party that prevents the party from complying with any of its obligations under the Contract, including acts of God, fires, floods, explosions, riots, wars, hurricane, sabotage, terrorism, vandalism, accident, governmental acts, and other events that beyond the reasonable anticipation and control of the party affected.

Hosting: Storage, maintenance, and management of hardware, software, and the County Data by a party other than the County, on machines and at locations other than those operated by the County, where a party other than the County has regular responsibility for back-up, disaster recovery, security, upgrades, replacement, and overall responsibility for ensuring that all hardware and software continues to function as intended.

Key Employee: Employees of the Contractor jointly identified by the County and the Contractor as possessing unique skill and experience that was a material consideration in the County’s decision to award the contract.

NBD: Next Business Day

Notice of Intent to Award: Notification by the County that it has selected a party to which it intends to award a contract.

Notice to Proceed: An electronic or hard copy document from the County instructing a Contractor to commence delivery of the goods and services to be provided. The document may be a Purchase Order or

Task Order.

PII (Personally Identifiable Information): information that can be used to identify a specific individual, either alone or when combined with other private or public information that can be linked in some way to a specific individual.

Project Manager: The individual identified by the County as the County’s primary contact for the receipt and management of the goods and services required under the contract.

PST: Pacific Standard Time, including Pacific Daylight Time when in effect.

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OpenGov: the County’s online portal used to advertise solicitations and accept responses, found at

Subcontractor: firms contracted by the Contractor to perform work or provide goods, supplies or services pursuant to the contract.

SW: Software

Purchase Order or Task Order: a document from the County requesting goods and/or services that is either placed against an existing contract or that is the first request from the County to a vendor, indicating types, quantities, and prices of products or services.

Warranty Period: a period of not less than one year during which all items provided under the contract are to be free from defects in design, material and workmanship.

8. Definitions