IntRFP W912JV24C3002 ___Final 09032024.pdf

OregonBuys Bid # S-24800-00011406 for Intermediate Procurement W912JV24C3002

STATE OF OREGON

COVER PAGE

OREGON MILITARY DEPARTMENT

is issuing this Intermediate Procurement under Solicitation Number W912JV24C3002 for

INVASIVE SPECIES REMOVAL AND CONTROL AT CAMP

ADAIR, BENTON COUNTY, OREGON

Date of Issue: September 3, 2024

Opening Date: September 16, 2024 at 2:00 PM PT

Single Point of Contact (SPC): Moya McKeehan, Contract Specialist

Address: Anderson Readiness Center, AGI Office 116, 3225 State Street City, State, Zip Salem, OR 97301-6888 Phone (voice) 971-355-7880 E-mail: Moya.L.MCKEEHAN@omd.oregon.gov

TABLE OF CONTENTS

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

1.2 SCHEDULE

1.3 SINGLE POINT OF CONTACT (SPC)

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

2.2 DEFINITION OF TERMS

2.3 OVERVIEW AND PURPOSE

2.4 SCOPE OF WORK/SPECIFICATIONS

SECTION 3: PROCUREMENT REQUIREMENTS AND EVALUATION

3.1 MINIMUM OFFER REQUIREMENTS

3.2 MINIMUM SUBMISSION REQUIREMENTS

3.3 PROCUREMENT PROCESS

3.4 OFFERS CONTENT REQUIREMENTS

3.5 EVALUATION PROCESS

3.6 COST EVALUATION (100 points total)

3.7 NEXT STEP DETERMINATION

3.8 PREFERENCES

3.9 POINT AND SCORE CALCULATIONS

3.10 RANKING OF OFFERORS

SECTION 4: AWARD AND NEGOTIATION

4.1 AWARD NOTIFICATION PROCESS

4.2 SUCCESSFUL OFFEROR SUBMISSION REQUIREMENTS

4.3 CONTRACT NEGOTIATION

SECTION 5: ADDITIONAL INFORMATION

5.1 COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

5.2 CERTIFIED FIRM PARTICIPATION

5.3 GOVERNING LAWS AND REGULATIONS

5.4 OWNERSHIP/PERMISSION TO USE MATERIALS

5.5 CANCELLATION OF SOLICITATION; REJECTION OF OFFERS; NO DAMAGES

5.6 COST OF SUBMITTING AN OFFER

5.7 STATEWIDE E-WASTE/RECOVERY PROCEDURE

5.8 RECYCLABLE PRODUCTS

5.9 RESERVED

5.10 RESERVED

SECTION 6: LIST OF ATTACHMENTS

ATTACHMENT A SAMPLE CONTRACT

ATTACHMENT B DISCLOSURE EXEMPTION AFFIDAVIT

ATTACHMENT C OFFEROR INFORMATION AND CERTIFICATION SHEET

ATTACHMENT D REFERENCE CHECK FORM

ATTACHMENT E COST SHEET

ATTACHMENT F COBID CERTIFICATION / OUTREACH PLAN

FIGURE 1 PROPOSED INVASIVE SPECIES AND POISON OAK CONTROL – 2024

FIGURE 2 PHOTOS

https://www.oregon.gov/das/Procurement/Tutorials/TOC.mp4 https://www.oregon.gov/das/Procurement/Tutorials/TOC.mp4

SECTION 1: GENERAL INFORMATION

1.1 INTRODUCTION

The State of Oregon, acting by and through the Oregon Military Department, (“Agency”), is issuing this Intermediate Procurement for removal and control of woody and non-woody invasive plant species at the Oregon Army National Guard Najaf Training Center at Camp Adair in Benton County, Oregon.

Additional details on the Scope of the goods or services or both are included in the Scope of Work section.

Agency prefers that work be completed in Fall 2024 but recognizes that completion is weather dependent. Work may continue in Spring 2025 and must be completed by September 30, 2025.

Agency anticipates the award of one Contract from this solicitation. The initial term of the Contract is anticipated to be one year with option to renew up to a maximum of two years.

Total acreage is dependent on funding availability over the term of the Contract.

1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time.

All dates listed are subject to change. N/A denotes that event is not applicable to this solicitation.

Event Date Time

Mandatory Pre-offer Conference September 10, 2024 10:00 AM

Questions / Requests for Clarification Due September 10, 2024 5:00 PM

Opening (offer Due) September 16, 2024 2:00 PM

Issuance of Notice of Award (approx.) September 18, 2024

1.3 SINGLE POINT OF CONTACT (SPC)

The SPC for this solicitation is identified on the Cover Page, along with the SPC’s contact information. Offeror shall direct all communications related to any provision of the solicitation, whether about the technical requirements of the solicitation, contractual requirements, the solicitation process, or any other provision only to the SPC.

SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE

2.1 AUTHORITY AND METHOD

Agency is issuing this solicitation pursuant to its authority under ORS 279A.050 and ORS 279A.140.

Agency is using the Intermediate Procurement solicitation method set forth in ORS 279B.070 and OAR 125-247-0270.

2.2 DEFINITION OF TERMS

For the purposes of this solicitation, capitalized words will refer to the following definitions.

2.2.1 General Definitions

Capitalized terms not specifically defined in this document are defined in OAR 125-246- 0110.

2.2.1.1 “Agency” or “Owner” or “OMD” means the Oregon Military Department.

2.2.1.2 “Contractor” means the successful Proposer/party with which OMD contracts to perform the Services under this procurement.

2.2.1.3 “Contract” means the entire agreement for Services between the Contractor and the State, by and through OMD, comprised of the provisions of the executed main contract document, and any terms and conditions contained in any exhibits, schedules, attachments and other provisions attached to and incorporated into the main contract document, and any amendments to the final form of the contract executed by the Parties.

2.2.1.4 “Contract Administrator” means the officer, employee, or other individual designated in Writing by OMD, by name or position description, to conduct Contract Administration of any resulting Contract in this procurement.

2.2.1.5 “Offer” or “Proposal” means the complete document of the Proposer(s) submitted in response to this RFP, including the required forms and certifications.

2.2.1.6 “Offeror” or "Proposer" means the individual or entity that submits a Proposal in response to this RFP.

2.2.1.7 “RFP” means this Request for Proposals.

2.2.1.8 “Scope of Work” means the general character and breadth of the Services to be performed by the Contractor, the purpose and objectives of the Services, and the Agency’s expectations for the Services. Examples of expectations include, if applicable, a description of the purchase, specifications, tasks (obligations), deliverables, delivery or performance schedule, and acceptance requirements. The Scope of Work helps the prospective Proposers develop the Proposals.

2.2.1.9 “Statement of Work” means the specific provisions in the final resulting Contract which sets forth and defines in detail the agreed-upon Services to be performed by the Contractor, as well as the objectives, expectations, performance standards, and other obligations of the parties to the resulting Contract.

2.2.2 Explanation of Terms Used in OregonBuys

2.2.2.1 “Amendment” means “Addendum” or “Addenda”, as defined in OAR 137-046- 0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

2.2.2.2 “Available Date” means RFP issue date for this RFP in OregonBuys.

http://arcweb.sos.state.or.us/pages/rules/oars_100/oar_125/125_246.html http://arcweb.sos.state.or.us/pages/rules/oars_100/oar_125/125_246.html

2.2.2.3 “Bid Opening Date” means “Closing” as defined in OAR 137-046-0110(6). In OregonBuys it is the deadline for submitting Quotes, Bids, Proposals or other required responses required by a Bid Solicitation.

2.2.2.4 “Bid Solicitation” means any form of solicitation: Request for Proposal, Invitation to Bid, Request for Quote, Request for Information, etc., including notices (sole source notice, intent to participate, etc.). Each Bid Solicitation has a separate page and ID number in OregonBuys.

2.2.2.5 “Change Order” means a formal change to an existing MBPO, Release Requisition, or project-specific Purchase Order.

2.2.2.6 “Master Blanket Purchase Order” (“MBPO”) means any form of parent contract/agreement (i.e. price agreement, on-call contract, etc.) that allows for purchases/releases via an ordering instrument during the term specified in the parent contract/agreement.

2.2.2.7 “Purchaser” means the Single Point of Contact.

2.2.2.8 “Purchase Order” means any form of project-specific contract (not awarded under an existing MBPO).

2.2.2.9 “Quote” means any form of offer submission by vendors; i.e., Bids, Technical Proposals, Price Proposals, or any other type of offer required by a Bid Solicitation.

2.2.2.10 “Release Requisition” means any form of ordering instrument used under a MBPO; i.e. Purchase Order, Work Order Contract.

2.2.2.11 “Vendor” or “Supplier” means any form of business entity registered in OregonBuys. Only registered vendors are eligible to submit a Quote and enter Purchase Orders, MBPOs, or Release Requisitions pursuant to Bid Solicitations advertised in OregonBuys.

2.3 OVERVIEW AND PURPOSE

Camp Adair is an active, 527-acre Oregon Military Department training installation located in northern Benton County, at 39432 Rifle Range Road, Corvallis, Oregon 97330. It is located 13 miles north of Corvallis and two miles west of 99W. Camp Adair is situated primarily on moderate to steep hill terrain and contains areas of oak woodlands, ash woodlands, mixed conifer-deciduous forest, and wet- and dry-prairie. To improve the mission utility at Camp Adair, OMD is seeking proposals for removal and control of woody and non-woody invasive plant species.

2.4 SCOPE OF WORK/SPECIFICATIONS

The project area includes a priority area of approximately 70 acres with a maximum 350 acre area in need of treatment. See Figure 1 for project area and Figure 2 for photos. Woody species include Himalayan blackberry and poison oak. These species are found in higher densities along forest openings and edges and along roadsides and decrease as forest canopies increase and understories become more shaded. Non-woody broadleaf species may include but are not limited to knapweed, English ivy, tansy ragwort, and thistle. These herbaceous species are found throughout the project area in smaller patches or are scattered. Proposals should focus on using the most effective methods to reduce regrowth and avoidance of non-target species.

Acceptable methods for removal and control may include mechanical, such as mulching, pulling and cutting, chemical controls, or a combination of mechanical and chemical treatment. Unless mulching is proposed, all mechanically and chemically treated woody plants must be removed. If chemical treatment is proposed, the timing of any spraying and type of chemical applied must result in the least impact on non-target species while maximizing impacts to the target species. If chemical treatment is proposed, all herbicides must be pre-approved by OMD staff to ensure compliance with the OMD federal pesticide use list. Crossbow is pre-approved and preferred. However, if a chemical other than Crossbow is proposed, provide the name, EPA registration number and description of why the chemical is proposed for use in place of Crossbow.

Vehicles are authorized for use along established paved and dirt roads. Off-road will be authorized for rubber tracked or tired equipment only in order to minimize excessive disturbance to tree roots and roads. No equipment is permitted off-road when soil conditions will result in rutting is more than 6-inches in depth to avoid resource damage.

Camp Adair will be accessible for project activities Monday through Friday. The project area may be closed for up to one week in September or October for a prescribed fire event that will be conducted on adjacent areas of the installation.

Contractor shall:

1. Attend a project kick-off meeting, within 14 business days following contract award and

Notice to Proceed, at Camp Adair or another mutually agreed location.

2. Coordinate access onto Camp Adair on a daily basis, with the Camp’s Range Control Officer

(503) 745-3569 or Point of Contact (“POC”) provided by OMD.

3. Agree to weekly inspections by OMD staff and to a final on-site walk thru inspection once final treatment has been completed.

4. For all Herbicide Treatment,

a. Maintain a current Oregon Public Pesticide Applicators License in the appropriate category for forest applications and comply with all state and federal regulations. A copy of the license must be provided in the Proposal.

b. Apply herbicides at the rates and for the site conditions and/or land usage specified on the label of the product being used.

c. Follow all label directions; the label is the law.

d. Comply with all Federal, State, and local laws and regulations.

e. Possess a valid driver’s license or identification for site access.

f. Be responsible for providing all chemical, storage and disposal in compliance with federal and state laws.

g. Complete and submit a fillable pesticide reporting form, AGO Form 200-1-16 (Exhibit B) or equivalent form, after providing contract services. Completed AGO Form 200-1-16 should be sent electronically to the Oregon Military Department Project Lead prior to final invoicing.

SECTION 3: PROCUREMENT REQUIREMENTS AND EVALUATION

3.1 MINIMUM OFFER REQUIREMENTS

3.1.1 Business

To be considered for evaluation, Offeror must demonstrate how Offeror meets all of the following business requirements:

o Show experience and success in weed eradications in similar landscapes or ecosystems in the Willamette Valley within the past 5 years;

o Show past experience in developing and meeting project schedules and deadlines;

and o Show evidence of current Oregon Public Pesticide Applicators License(s) for all proposed herbicide treatments.

3.1.2 Technical

To be considered for evaluation, Offeror must provide a work plan that meets all of the following technical requirements:

o The proposed method or combination of methods for treating the target species;

o Justification for using the proposed method(s) and why it is more effective than other methods in removing target species, reducing regrowth and avoiding impacts to non-target species;

o If mechanical methods are proposed, indicate whether roots will be removed or if plant will be mulched or cut at ground level. Unless mulching in-place, provide a description of how any cut material will be removed off-site;

o If chemical methods are proposed, include a description of how impacts to non-target species, including trees that may be surrounded by target species, will be avoided;

o If chemical methods are used, provide a description of how treated plants will then be removed off-site;

o If a combination of mechanical and chemical treatment is proposed, provide a detailed description of and timing of each treatment method and why they are effective;

o Provide a detailed timeline and daily work schedule including hours of proposed operation, restrictions on weather and soil conditions if applicable;

o Discuss how treated areas will be marked after treatment to allow for weekly inspections and overall project monitoring and evaluation;

o Provide a description of procedures to avoid impacts/damage to non-target species including physical damage to trees if heavy equipment is used;

o Include safety and regulatory compliance procedures for all proposed methods and if chemicals are used, provide a copy of each applicators Oregon State Applicators License;

o If chemicals are used, provide a description of any proposed onsite storage or mixing requirements/procedures;

o Describe spill response plan and procedures, and identify any anticipated hazardous wastes generation; and o List equipment to be used.

3.2 MINIMUM SUBMISSION REQUIREMENTS

3.2.1 Offeror Format and Quantity

Offeror should follow the format and reference the sections listed in the Offeror Content Requirements section. Responses to each section and subsection should be labeled to indicate the item being addressed. Offeror must describe in detail how requirements of this solicitation will be met and may provide additional related information. Cost information must be submitted separately.

In addition, if Offeror believes any of its Offer is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478), Offeror shall complete and submit the Disclosure Exemption Affidavit (Attachment B), and Offeror shall submit a fully redacted version of its Offer, clearly identified as the redacted version.

3.2.2 Authorized Representative

A representative authorized to bind the Offeror shall sign the Offer. Failure of the authorized representative to sign the Offer may subject the offer to rejection by Agency.

3.3 PROCUREMENT PROCESS

3.3.1 Public Notice

The solicitation, including all Amendments and attachments, are published in the OregonBuys e-procurement system. Solicitation documents will not be mailed to prospective Offerors.

Agency shall advertise all Amendments on OregonBuys e-procurement system. Prospective Offeror is solely responsible for checking OregonBuys to determine whether or not any Amendments have been issued. Amendments are incorporated into the solicitation by this reference.

3.3.2 Questions / Requests for Clarification

All inquiries, whether relating to the solicitation process, administration, deadline or method of award, or to the intent or technical aspects of the solicitation must:

https://oregonbuys.gov/bso

• Be emailed to the SPC;

• Reference the OregonBuys bid number;

• Identify Offeror’s name and contact information;

• Be sent by an authorized representative;

• Refer to the specific area of the solicitation being questioned (i.e. page, section and paragraph number); and

• Be received by the due date and time for Questions/Requests for Clarification identified in the Schedule.

3.3.3 Mandatory Pre-Offer Conference

A pre-submittal conference will be held in person at the date and time listed in the Schedule.

Prospective Offerors’ participation in this conference is mandatory.

The purpose of the pre-submittal conference is to:

• Provide additional description of the project;

• Ensure accurate understanding of the vegetation, terrain, and access;

• Explain the solicitation process; and

• Answer any questions Offerors may have related to the project or the process.

Statements made at the pre-submittal conference are not binding upon Agency. Offerors may be asked to submit questions in Writing.

3.3.3.1 Attendance at Pre-Submittal Conference

Interested Offerors shall meet at the main gate for Camp Adair located at 39432 Rifle Range Road, Corvallis, Oregon and will be escorted by OMD Staff.

3.3.4 Offer Submission

Offeror is solely responsible for ensuring its Offer is received by the SPC in accordance with the solicitation requirements before Opening. Agency is not responsible for any delays in mail or by common carriers or by transmission errors or delays or mistaken delivery. Offers submitted by any means not authorized may be rejected.

3.3.4.1 Submission Options

Offeror shall submit its Offer and all other submittal requirements by hard copy using only white 8 ½” x 11” Recycled Paper, minimum 12 point font. Offeror shall submit an original of its offer and all other submittal requirements, with Attachment C - Offeror Information and Certification Sheet bearing the Offeror’s authorized representative’s Signature, and four (4) additional copies. If Offeror believes any of its Offer is exempt from disclosure under Oregon Public Records Law (ORS 192.311 through 192.478) Offeror also shall submit a fully redacted version of its Offer, clearly identified as the redacted version.

Offeror shall submit its Offer in a sealed package addressed to the SPC with the Offeror’s name and the OregonBuys bid number clearly visible on the outside of the package.

Offeror shall also submit one copy of its Offer and all other submittal requirements, with Attachment C - Offeror Information and Certification Sheet bearing the Offeror’s authorized representative’s Signature, on Compact Disc (“CD”) in one of the following formats: Adobe Acrobat (pdf), Microsoft Word (docx), or Microsoft Excel (xlsx). The total combined file size of all documents should be compressed so it does not exceed 10 megabytes. If Offeror believes any of its Offer is exempt from disclosure under Oregon Public Records Law (ORS

192.311 through 192.478), Offeror shall also submit a fully redacted version of its Offer on CD, clearly identified as the redacted version.

3.3.5 Modification or Withdrawal of Quotes or Offers

Any Offeror who wishes to make modifications to an Offer already received by Agency shall submit its modification in one of the manners listed in the offer Submission Options section and must denote the specific change(s) to the offer submission.

If an Offeror wishes to withdraw a submitted Offer, it shall do so prior to Opening. The Offeror shall submit a Written notice Signed by an authorized representative of its intent to withdraw its Offer in accordance with OAR 125-247-0440. The notice must include the OregonBuys Bid number and be submitted to the SPC.

3.3.6 Offer Opening Date

Offer and all required submittal items must be received by the SPC on or before Opening. All Offer modifications or withdrawals must be completed prior to Opening.

Offers received after Opening are considered LATE and will NOT be accepted for evaluation.

Late Offers will be returned to the respective Offeror or destroyed.

3.3.7 Offer Rejection

Agency may reject an Offer for any of the following reasons:

• Offeror fails to substantially comply with all prescribed solicitation procedures and requirements, including but not limited to the requirement that Offeror’s authorized representative sign the offer.

• Offeror fails to meet the responsibility requirements of ORS 279B.110.

• Offeror has undisclosed liquidated and delinquent debt owed to the State of Oregon or any of its agencies, boards, commissions, departments or divisions.

• Offeror makes any contact regarding this solicitation with State representatives such as State employees or officials other than the SPC or those the SPC authorizes, or inappropriate contact with the SPC.

• Offeror attempts to inappropriately influence a member of the Evaluation Committee.

• Offeror is conditioned on Agency’s acceptance of any other terms and conditions or rights to negotiate any alternative terms and conditions that are not reasonably related to those expressly authorized for negotiation in the solicitation or Amendment.

3.3.8 Opening of Offers

There will be no public Opening of Offers. Offers received will not be available for inspection until after the evaluation process has been completed and the Notice of Award is issued.

However, Agency will record and make available the identity of all Offerors after Opening.

3.4 OFFERS CONTENT REQUIREMENTS

Offeror must address each of the items listed in this section and all other requirements set forth in this solicitation. Offeror shall describe the Goods to be provided or the Services to be performed or both. An Offer that merely offers to provide the goods or services as stated in this solicitation will be considered non-Responsive to this solicitation and will not be considered further.

3.4.1 Offeror Information and Certification Sheet

Offeror shall complete and submit the Offeror Information and Certification Sheet (Attachment C).

3.4.2 References

Offeror shall provide at least three references from current or former client firms for similar projects performed for any clients within the last five years. References must verify the quality of previous, related Work.

Agency may check to determine if references provided support Offeror’s ability to comply with the requirements of this solicitation. Agency may use references to obtain additional information, break tie scores, or verify any information needed. Agency may contact any reference (submitted or not) to verify Offeror’s qualifications.

Offeror shall send the Reference Check Form (Attachment D) to its references. Reference forms must be completed by the reference, returned to the Offeror and submitted with the Offer prior to opening.

3.4.3 Costs

Offeror shall submit the Cost Sheet (Attachment E) in a separate sealed envelope stating 1) the cost per acre for removal and control of woody species and 2) cost per acre for removal and control of non-woody herbaceous species. Per acre costs must be fully loaded to include but limited to all labor, materials, equipment, transportation, administrative charges, profit, overhead, and all other expenses.

3.4.4 Public Record/Confidential or Proprietary Information

All Offers are public record and are subject to public inspection after Agency issues the Notice of Award. If an Offeror believes that any portion of its Offer contains any information that is a trade secret under ORS Chapter 192.345(2) or otherwise is exempt from disclosure under the Oregon Public Records Law (ORS 192.311 through 192.478), Offeror shall complete and submit the Disclosure Exemption Affidavit (Attachment B) and a fully redacted version of its Offer.

Offeror is cautioned that cost information generally is not considered a trade secret under Oregon Public Records Law (ORS 192.311 through 192.478) and identifying the Offer, in whole, as exempt from disclosure is not acceptable. Agency advises each Offeror to consult with its own legal counsel regarding disclosure issues.

If Offeror fails to identify the portions of the Offer that Offeror claims are exempt from disclosure, Offeror has waived any future claim of non-disclosure of that information.

3.5 EVALUATION PROCESS

3.5.1 Responsiveness and Responsibility Determination

Offers received prior to Opening will be reviewed for Responsiveness to all solicitation requirements including compliance with Minimum Requirements section and offer Content Requirements section. If the Offer is unclear, the SPC may request clarification from Offeror.

However, clarifications may not be used to rehabilitate a non-Responsive Offer. If the SPC finds the Offer non-Responsive, the Offer may be rejected, however, Agency may waive mistakes in accordance with OAR 125-247-0470.

At any time prior to award, Agency may reject an Offeror found to be not Responsible.

3.5.2 Evaluation Criteria

Offers meeting the requirements outlined in the Offer Content Requirements section will be evaluated by an Evaluation Committee. Evaluators will assign a score of 0 to 100 for each evaluation criterion listed below in this section.

SPC may request further clarification to assist the Evaluation Committee in gaining additional understanding of offers. A response to a clarification request must be to clarify or explain portions of the already submitted Offer and may not contain new information not included in the original Offer.

SCORE EXPLANATION

90 –

OUTSTANDING - Response meets all the requirements and has demonstrated in a clear and concise manner a thorough knowledge and understanding of the subject matter and project. The Offeror provides insight into its expertise, knowledge, and understanding of the subject matter.

60 – 89 VERY GOOD – Response provides useful information, while showing experience and knowledge within the category. Response demonstrates above average knowledge and ability with no apparent deficiencies noted.

50 – 59 ADEQUATE – Response meets all requirements in an adequate manner.

Response demonstrates an ability to comply with guidelines, parameters, and requirements with no additional information put forth by the Offeror.

11 – 49 FAIR – Offeror meets minimum requirements, but does not demonstrate sufficient knowledge of the subject matter.

0-10 RESPONSE OF NO VALUE – An unacceptable response that does not meet the requirements set forth in the solicitation. Offeror has not demonstrated knowledge of the subject matter.

3.5.2.1 Evaluation Item 1 – Experience (200 points total)

o How well does the Proposal show the experience and success in weed eradications in similar landscapes or ecosystems in the Willamette Valley in the last five years?

(100 points) o How well does the Proposal show past experience in developing and meeting project schedules and deadlines? (100 points)

3.5.2.2 Evaluation Item 2 – Work Plan (300 points total)

o How well does the work plan justify and describe the proposed method or combination of methods for targeting the target species? (100 points) o How well does the work plan describe how to minimize impacts/damage to non target species? (100 points) o How well does the work plan describe safety and regulatory compliance procedures? (100 points)

3.6 COST EVALUATION (100 points total)

The SPC will conduct the cost evaluation. The SPC will award a score for the sum of each Cost for 1) woody species removal and control and 2) non-woody herbaceous species removal and control based upon the percentage of the proposed costs as compared to the lowest Offeror’s costs using the following formula:

lowest cost of all Offerors X cost points possible = cost score cost being scored

3.7 NEXT STEP DETERMINATION

Agency may conduct additional rounds of competition if in the best interest of the State.

Additional rounds of competition may consist of, but will not be limited to:

• Establishing a Competitive Range

• Presentations/Demonstrations/Additional Submittal Items

• Interviews

• Best and Final Offers

If Agency elects to conduct additional round(s), Agency shall provide written notice to all Offerors describing the next step. At any time, Agency may dispense with the selected additional round and: (1) issue a Notice of Award to the highest ranking

Responsible Offeror; or (2) elect to conduct an alternative round of competition; or

(3) cancel the solicitation.

3.8 PREFERENCES

3.8.1 Reserved

3.8.2 Reserved

3.8.3 Tiebreakers

Oregon Supplies: If Agency receives Offerors identical in cost, fitness, availability and quality and chooses to award a Contract, Agency shall award the Contract in accordance with the procedures outlined in OAR 125-246-0300.

3.9 POINT AND SCORE CALCULATIONS

The sum of all scores awarded to each Proposer for Evaluation Item 1 and Evaluation Item 2 will be divided by the total number of Evaluation Committee members to compute an average score for each Proposer. Scores are the values (0 through 100) assigned by each evaluator.

Points are the total possible value for each section as listed in the table below.

Cost points are calculated as stated in the Cost Evaluation section. Points possible are as follows:

TOTAL POINTS POSSIBLE : 600

POINTS POSSIBLE 500

3.5.2.1 Evaluation Item 1 200

3.5.2.2 Evaluation item 2 300

3.12 COST POINTS POSSIBLE 100

3.10 RANKING OF OFFERORS

The SPC will total the final average score for Evaluation Item 1 and Evaluation Item 2 (calculated by totaling the points awarded by each Evaluation Committee member and dividing by the number of members), together with references, and final price. After each applicable preference has been applied, SPC will determine rank order for each respective Offer and Offeror, with the highest score receiving the highest rank, and successive rank order determined by the next highest score.

SECTION 4: AWARD AND NEGOTIATION

4.1 AWARD NOTIFICATION PROCESS

4.1.1 Award Consideration

Agency, if it awards a Contract, shall award a Contract to the highest ranking Responsible Offeror(s) based upon the scoring methodology and process described in Section 3. Agency may award less than the full Scope defined in this solicitation.

4.1.2 Notice of Award

Agency will notify all Offerors in Writing that Agency has awarded a Contract to the selected Offeror(s) subject to successful negotiation of any negotiable provisions.

4.2 SUCCESSFUL OFFEROR SUBMISSION REQUIREMENTS

4.2.1 Insurance

Prior to execution of the Contract, the apparent successful Offeror shall secure and demonstrate to Agency proof of insurance coverage meeting the requirements identified in the solicitation or as otherwise negotiated.

Failure to demonstrate coverage may result in Agency terminating Negotiations and commencing Negotiations with the next highest ranking Offeror. Offeror is encouraged to consult its insurance agent about the insurance requirements contained in Insurance Requirements (Exhibit B of Attachment A) prior to offer submission.

4.2.2 Taxpayer Identification Number

The apparent successful Offeror shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form if either of the following applies:

• When requested by Agency (normally in an intent to award notice), or

• When the backup withholding status or any other information of Offeror has changed since the last submitted W-9 form, if any.

Agency will not make any payment until Agency has a properly completed W-9.

4.2.3 Business Registry

If selected for award, Offeror shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. The selected Offeror shall submit a current Oregon Secretary of State Business Registry number, or an explanation if not applicable.

All Corporations and other business entities (domestic and foreign) must have a Registered Agent in Oregon. See requirements and exceptions regarding Registered Agents. For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules. The titles in this subsection are available at the following Internet site:

http://www.filinginoregon.com/index.htm.

http://www.irs.gov/pub/irs-pdf/fw9.pdf http://www.filinginoregon.com/index.htm

4.3 CONTRACT NEGOTIATION

4.3.1 Negotiation

After selection of a successful Offeror, Agency may negotiate the Statement of Work to include the following terms and conditions:

• Description of Services;

• Deliverables and Schedule;

• Acceptance Criteria;

• Payment Schedule and Requirements;

• Security Requirements, and

• Key Personnel.

In the event that the parties have not reached mutually agreeable terms within 5 calendar days, Agency, at its discretion, may terminate Negotiations and commence Negotiations with the next highest ranking Offeror.

SECTION 5: ADDITIONAL INFORMATION

5.1 COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

The State of Oregon is committed to taking active steps toward increasing and promoting diversity, equity, and inclusion values across procurement processes for minority, women, emerging small, and service-disabled veteran owned businesses by reducing barriers to compete for and be awarded state contracts. All interested businesses are encouraged to submit proposals for this contracting opportunity.

5.2 CERTIFIED FIRM PARTICIPATION

Pursuant to Oregon Revised Statute (ORS) Chapter 200, Agency encourages the participation of small businesses, certified by the Oregon Certification Office for Business Inclusion and Diversity (“COBID”) in all contracting opportunities. This includes certified small businesses in the following categories: disadvantaged business enterprise, minority-owned business, woman-owned business, a business that a service-disabled veteran owns or an emerging small business.

Agency also encourages joint ventures or subcontracting with certified small business enterprises. For more information, visit: Business Oregon : Home : State of Oregon or email:

COBID Biz*Biz.

If the Contract has potential subcontracting opportunities, the successful Offeror may be required to submit a completed Certified Disadvantaged Business Outreach Plan (Attachment F) prior to execution of the Contract.

5.3 GOVERNING LAWS AND REGULATIONS

This intermediate procurement is governed by the laws of the State of Oregon. Venue for any administrative or judicial action relating to this intermediate procurement, evaluation and award is the Circuit Court of Marion County for the State of Oregon; provided, however, if a proceeding must be brought in a federal forum, then it must be brought and conducted solely https://www.oregon.gov/biz/Pages/default.aspx mailto:Biz.COBID@biz.oregon.gov and exclusively within the United States District Court for the District of Oregon. In no event shall this Section be construed as a waiver by the State of Oregon of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the eleventh amendment to the Constitution of the United States or otherwise, to or from any Claim or consent to the jurisdiction of any court.

5.4 OWNERSHIP/PERMISSION TO USE MATERIALS

All Offers submitted in response to this solicitation become the property of Agency. By submitting an Offer in response to this solicitation, Offeror grants the State a non-exclusive, perpetual, irrevocable, royalty-free license for the rights to copy, distribute, display, prepare derivative works of and transmit the Offer solely for the purpose of evaluating the Offer, negotiating a Contract, if awarded to Offeror, or as otherwise needed to administer the intermediate procurement process, and to fulfill obligations under Oregon Public Records Law (ORS 192.311 through 192.478).

5.5 CANCELLATION OF SOLICITATION; REJECTION OF OFFERS; NO DAMAGES.

Pursuant to ORS 279B.100, Agency may reject any or all Offers in-whole or in-part, or may cancel this solicitation at any time when the rejection or cancellation is in the best interest of the State or Agency, as determined by Agency. Neither the State nor Agency is liable to any Offeror for any loss or expense caused by or resulting from the delay, suspension, or cancellation of the solicitation, award, or rejection of any Offer.

5.6 COST OF SUBMITTING AN OFFER

Offeror shall pay all the costs in submitting its offer, including, but not limited to, the costs to prepare and submit the offer, costs of samples and other supporting materials, costs to participate in demonstrations, or costs associated with protests.

5.7 STATEWIDE E-WASTE/RECOVERY PROCEDURE

If applicable, Offeror shall include information in its offer that demonstrates compliance with the Statewide E-Waste/Recovery Procedure 107-011-050_PR. Download the procedure by visiting www.oregon.gov/DAS, then enter the procedure number into the search bar, and find the procedure in the search results window.

5.8 RECYCLABLE PRODUCTS

Offeror shall use recyclable products to the maximum extent economically feasible in the performance of the Services or Work set forth in this document and the subsequent Contract.

(ORS 279B.025)

5.9 RESERVED

5.10 RESERVED

http://www.oregon.gov/DAS

SECTION 6: LIST OF ATTACHMENTS

ATTACHMENT A SAMPLE CONTRACT

ATTACHMENT B DISCLOSURE EXEMPTION AFFIDAVIT

ATTACHMENT C OFFEROR INFORMATION AND CERTIFICATION SHEET

ATTACHMENT D REFERENCE CHECK FORM

ATTACHMENT E COST SHEET

ATTACHMENT F COBID CERTIFICATION / OUTREACH PLAN

FIGURE 1 PROPOSED INVASIVE SPECIES AND POISON OAK CONTROL – 2024

FIGURE 2 PHOTOS