Addendum 1 W912JV24C3002 Final 09092024.pdf

OREGON MILITARY DEPARTMENT

JOINT FORCE HEADQUARTERS, OREGON NATIONAL GUARD

INSTALLATIONS DIVISION

1776 MILITIA WAY SE

P.O. BOX 14350

SALEM, OREGON 97309-5047

Addendum 1 – Solicitation # W912JV24C3002 1

September 9, 2024

SUBJECT: Addendum Number 1, Invasive Species Removal and Control at Camp Adair, Benton County, Oregon, Solicitation Number: W912JV24C3002, OregonBuys Bid Number: S- 24800-00011406.

TO ALL PROSPECTIVE PROPOSERS AND ALL OTHERS CONCERNED

1. The changes, clarifications, omissions, additions, and alterations in, on, and to the bidding information and specifications shall apply to the proposals made for and to the project indicated above. Except as modified by this Addendum Number 1, all of the terms and provisions of the Intermediate Procurement Request for Proposals (RFP) for the above listed project remain in full force and effect. This Addendum Number 1 supersedes all previous instructions pertaining to the items listed:

CHANGES TO RFP AND RESPONSES TO QUESTIONS

2. Changes to RFP: The following revisions are made to the RFP. Where applicable, additions are indicated with bold and underlined and deletions are indicated by strikethrough.

A. Revise Section 2.4 Scope of Work/Specifications:

2.4 SCOPE OF WORK/SPECIFICATIONS

The project area includes a priority area of approximately 70 acres with a maximum 350 acre area in need of treatment. See Figure 1 for project area and Figure 2 for photos. Woody species include Himalayan blackberry and poison oak. These species are found in higher densities along forest openings and edges and along roadsides and decrease as forest canopies increase and understories become more shaded. Non-woody broadleaf species may include but are not limited to knapweed, English ivy, tansy ragwort, and thistle. These herbaceous species are found throughout the project area in smaller patches or are scattered. Proposals should focus on using the most effective methods to reduce regrowth and avoidance of non-target species.

Acceptable methods for removal and control may include mechanical, such as mulching, pulling and cutting, chemical controls, or a combination of mechanical and chemical treatment. Unless mulching is proposed, all mechanically and chemically treated woody plants Himalayan blackberry must be removed off-site.

If chemical treatment is proposed, the timing of any spraying and type of chemical applied must result in the least impact on non-target species while maximizing

Addendum 1 – Solicitation # W912JV24C3002 2 impacts to the target species. If chemical treatment is proposed, all herbicides must be pre-approved by OMD staff to ensure compliance with the OMD federal pesticide use list. Crossbow is pre-approved and preferred. However, if a chemical other than Crossbow is proposed, provide the name, EPA registration number and description of why the chemical is proposed for use in place of Crossbow.

Vehicles are authorized for use along established paved and dirt roads. Off-road will be authorized for rubber tracked or tired equipment only in order to minimize excessive disturbance to tree roots and roads. No equipment is permitted off-road when soil conditions will result in rutting is more than 6-inches in depth to avoid resource damage.

Camp Adair will be accessible for project activities Monday through Friday. The project area may be closed for up to one week in September or October for a prescribed fire event that will be conducted on adjacent areas of the installation.

Contractor shall:

1. Attend a project kick-off meeting, within 14 business days following contract award and Notice to Proceed, at Camp Adair or another mutually agreed location.

2. Coordinate access onto Camp Adair on a daily basis, with the Camp’s Range Control Officer (503) 745-3569 or Point of Contact (“POC”) provided by OMD.

3. Agree to weekly inspections by OMD staff and to a final on-site walk thru inspection once final treatment has been completed.

4. For all Herbicide Treatment,

a. Maintain a current Oregon Public Pesticide Applicators License in the appropriate category for forest applications and comply with all state and federal regulations. A copy of the license must be provided in the Proposal.

b. Apply herbicides at the rates and for the site conditions and/or land usage specified on the label of the product being used.

c. Follow all label directions; the label is the law.

d. Comply with all Federal, State, and local laws and regulations.

e. Possess a valid driver’s license or identification for site access.

f. Be responsible for providing all chemical, storage and disposal in compliance with federal and state laws.

Addendum 1 – Solicitation # W912JV24C3002 3

g. Complete and submit a fillable pesticide reporting form, AGO Form 200-1-16

(Exhibit B) or equivalent form, after providing contract services. Completed AGO Form 200-1-16 should be sent electronically to the Oregon Military Department Project Lead prior to final invoicing.

B. Revise Section 3.1.2 Technical as follows:

3.1.2 Technical

To be considered for evaluation, Offeror must provide a work plan that meets all of the following technical requirements:

o The proposed method or combination of methods for treating the target species;

o Justification for using the proposed method(s) and why it is more effective than other methods in removing target species, reducing regrowth and avoiding impacts to non-target species;

o If mechanical methods are proposed, indicate whether roots will be removed or if plant will be mulched or cut at ground level. Unless mulching in-place, provide a description of how any cut material Himalayan blackberry will be removed off-site;

o If chemical methods are proposed, include a description of how impacts to non-target species, including trees that may be surrounded by target species, will be avoided;

o If chemical methods are used, provide a description of how treated plants Himalayan blackberry material will then be removed off-site;

o If a combination of mechanical and chemical treatment is proposed, provide a detailed description of and timing of each treatment method and why they are effective;

o Provide a detailed timeline and daily work schedule including hours of proposed operation, restrictions on weather and soil conditions if applicable;

o Discuss how treated areas will be marked after treatment to allow for weekly inspections and overall project monitoring and evaluation;

o Provide a description of procedures to avoid impacts/damage to non-target species including physical damage to trees if heavy equipment is used;

o Include safety and regulatory compliance procedures for all proposed methods and if chemicals are used, provide a copy of each applicators Oregon State Applicators License;

o If chemicals are used, provide a description of any proposed onsite storage or mixing requirements/procedures;

o Describe spill response plan and procedures, and identify any anticipated hazardous wastes generation; and o List equipment to be used.

Addendum 1 – Solicitation # W912JV24C3002 4

3. Responses to Questions:

Question # 1: I have a question in reference to section 2.4 Scope of work/specifications. Under "Contractor Shall" line item 4 it states "Maintain a current Oregon Public Pesticide Applicators License in the appropriate category for forest applications and comply with all state and federal regulations. A copy of the license must be provided in the Proposal." Would a Oregon Commercial Pesticide Applicators License work? As for "appropriate category for forest applications" does this property require a forestry endorsement? This endorsement covers "The use of pesticides on forest lands or in the production of forest crops". Are there other license categories that would sufficiently cover the use sites for this project? Right of way or agricultural?

Response # 1: Applicators must have an Oregon Commercial Pesticide Applicators License and a forestry endorsement/category that indicates you can legally apply pesticide within forested ecosystems.

Question # 2: In Section 2.4 reference pesticides: Can you provide the OMD Federal Pesticide Use List in order that the Proposer know what options are available to develop a herbicide use proposal and cost estimates? If that is not possible, can OMD accept the use of HighNoon® by Corteva as an improved alternative to Milestone®? HighNoon® was approved by the EPA in 2022 and offered improved efficacy and reduced non-target specie impacts.

Response # 2: HighNoon is currently not on the Agency’s approved list. Agency can approve and add HighNoon as an alternative to Milestone. See attached list (Exhibit 1) for additional approved herbicides.

Question # 3: In Section 2.3 and 2.4 please clarify the use of the word “removal” for chemically treated plants. Is there an expected difference for removal of woody vs. non-woody plants? For example – if a ¼ acre thicket of Poison-oak is foliar sprayed with herbicide and dies back over time, is the expectation that a second action occur in which the Contractor either mulches the dead stems mechanically, or using hand tools cuts the woody remnants and physically removes from the Training Areas? If so, is removal to a central location on Camp Adair for the landowner to dispose of? Or would it be the contractor’s responsibility for physical removal, movement and disposal off-site from Camp Adair? If “removal” applies to non-woody species as well, is OMD requesting physical cutting of standing dead herbaceous material after the herbicide has effect? For example- a spring herbicide spray of a Canadian thistle patch will result in desiccated plant material within 30-60 days. So is the OMD expectation that the contractor would subsequently have to mow or mulch? Providing clarity on what constitutes removal and under what conditions is necessary to determine workload.

Response # 3: See changes to Sections 2.4 and 3.1.2 above.

Question # 4: In Section 2.4 and Figure 1, the Scope of Work references a “priority area of 70 acres” and Figure 1 shows approximately 140 acres in Training Areas 5,6,9, 18 and 19. Is

Addendum 1 – Solicitation # W912JV24C3002 5 there any more specificity of what the priority 70 acres consists of? Roadside right of way, open oak woodlands of TA 5 and 6, or closed forest of TA 19? Or is it focused on discontiguous weed patches that add up to approximately 70 acres across the areas delineated in Figure 1?

Response # 4: In Section 2.4, paragraph 1 it provides a brief description of the change in density of target species from the road edges into the forest interior. Figure 2 includes photos taken within the Priority area. We are unable to provide exact densities across acres and thus we have set up a mandatory on-site walk-thru prior to the closing date in order for potential contractors to more accurately provide a proposal. The site visit will provide an opportunity to ask additional questions while inspecting the acres to be treated to gain a better understanding of what will be required to complete the work.

4. This addendum must be acknowledged and submitted for this project. By acknowledging this addendum, the Offeror agrees they have read and understood the above mentioned changes and have incorporated those changes into their Proposal.

Proposer: Initial here ________________

REQUESTS FOR CHANGE TO THIS ADDENDUM MUST BE SUBMITTED IN

WRITTEN FORM TO THE SPC LISTED IN THE INTERMEDIATE PROCUREMENT

RFP BY 5:00 PM ON SEPTEMBER 10, 2024.