Addendum 2 W912JV24C3002 Final 09112024.pdf

OREGON MILITARY DEPARTMENT

JOINT FORCE HEADQUARTERS, OREGON NATIONAL GUARD

INSTALLATIONS DIVISION

1776 MILITIA WAY SE

P.O. BOX 14350

SALEM, OREGON 97309-5047

Addendum 2 – Solicitation # W912JV24C3002 1

September 11, 2024

SUBJECT: Addendum Number 2, Invasive Species Removal and Control at Camp Adair, Benton County, Oregon, Solicitation Number: W912JV24C3002, OregonBuys Bid Number: S- 24800-00011406.

TO ALL PROSPECTIVE PROPOSERS AND ALL OTHERS CONCERNED

1. The changes, clarifications, omissions, additions, and alterations in, on, and to the bidding information and specifications shall apply to the proposals made for and to the project indicated above. Except as modified by this Addendum Number 2, all of the terms and provisions of the Intermediate Procurement Request for Proposals (RFP) for the above listed project remain in full force and effect. This Addendum Number 2 supersedes all previous instructions pertaining to the items listed:

CHANGES TO RFP

2. Changes to RFP: The following revisions are made to the RFP. Where applicable, additions are indicated with bold and underlined and deletions are indicated by strikethrough.

A. Change Opening Date on Cover Sheet to September 17, 2024 at 2:00 PM PT:

Opening Date: September 16 17, 2024 at 2:00 PM PT

B. Revise Section 1.2 Schedule to change Opening Date:

1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change. N/A denotes that event is not applicable to this solicitation.

Addendum 2 – Solicitation # W912JV24C3002 2

Event Date Time

Mandatory Pre-offer Conference September 10, 2024 10:00 AM

Questions / Requests for Clarification Due September 10, 2024 5:00 PM

Opening (offer Due) September 16 17, 2024 2:00 PM

Issuance of Notice of Award (approx.) September 18 20, C. Revise Section 2.4 Scope of Work/Specifications:

2.4 SCOPE OF WORK/SPECIFICATIONS

The project area includes a priority area of approximately 70 acres with a maximum 350 acre area in need of treatment. See Figure 1 for project areas and Figure 2 for photos. Woody species include Himalayan blackberry and poison oak. These species are found in higher densities along forest openings and edges and along roadsides and decrease as forest canopies increase and understories become more shaded. Non-woody broadleaf species may include but are not limited to knapweed, English ivy, tansy ragwort, and thistle. These herbaceous species are found throughout the project area in smaller patches or are scattered. Proposals should focus on using the most effective methods to reduce regrowth and avoidance of non-target species.

Acceptable methods for removal and control may include mechanical, such as mulching, pulling and cutting, chemical controls, or a combination of mechanical and chemical treatment. Unless mulching is proposed, all mechanically and chemically treated Himalayan blackberry must be removed off-site. Mulching blackberry is permitted with no restrictions on litter limit. If mulching, mulch all blackberry to ground level. If removing blackberry by another method, it must be removed to ground level.

If chemical treatment is proposed, the timing of any spraying and type of chemical applied must result in the least impact on non-target species while maximizing impacts to the target species. If chemical treatment is proposed, all herbicides must be pre-approved by OMD staff to ensure compliance with the OMD federal pesticide use list. Crossbow is pre-approved and preferred. However, if a chemical other than Crossbow is proposed, provide the name, EPA registration number and description of why the chemical is proposed for use in place of Crossbow.

Vehicles are authorized for use along established paved and dirt roads. Off-road will be authorized for rubber tracked or tired equipment only in order to minimize excessive disturbance to tree roots and roads. No equipment is permitted off-road when soil conditions will result in rutting is more than 6-inches in depth to avoid resource damage.

Addendum 2 – Solicitation # W912JV24C3002 3

Camp Adair will be accessible for project activities Monday through Friday. The project area may be closed for up to one week in September or October for a prescribed fire event that will be conducted on adjacent areas of the installation.

The first priority area for the project is Unit 19 staring in the southeast corner of the unit. The entire forest is to be treated for blackberry and poison oak but only after the perimeter is cleared of blackberry and poison oak to allow more areas of ingress and egress. The forest perimeter is from the road to 50 feet within the tree line. The tree line is defined as the point at which the habitat of Unit 19 is supporting mature trees, not saplings.

Contractor shall:

1. Attend a project kick-off meeting, within 14 business days following contract award and Notice to Proceed, at Camp Adair or another mutually agreed location.

2. Coordinate access onto Camp Adair on a daily basis, with the Camp’s Range Control Officer (503) 745-3569 or Point of Contact (“POC”) provided by OMD.

3. Agree to weekly inspections by OMD staff and to a final on-site walk thru inspection once final treatment has been completed.

4. For all Herbicide Treatment,

a. Maintain a current Oregon Public Pesticide Applicators License in the appropriate category for forest applications and comply with all state and federal regulations. A copy of the license must be provided in the Proposal.

b. Apply herbicides at the rates and for the site conditions and/or land usage specified on the label of the product being used.

c. Follow all label directions; the label is the law.

d. Comply with all Federal, State, and local laws and regulations.

e. Possess a valid driver’s license or identification for site access.

f. Be responsible for providing all chemical, storage and disposal in compliance with federal and state laws.

g. Complete and submit a fillable pesticide reporting form, AGO Form 200-1-16 (Exhibit B) or equivalent form, after providing contract services. Completed

Addendum 2 – Solicitation # W912JV24C3002 4

AGO Form 200-1-16 should be sent electronically to the Oregon Military Department Project Lead prior to final invoicing.

3. This addendum must be acknowledged and submitted for this project. By acknowledging this addendum, the Offeror agrees they have read and understood the above mentioned changes and have incorporated those changes into their Proposal.

Proposer: Initial here ________________

REQUESTS FOR CHANGE TO THIS ADDENDUM MUST BE SUBMITTED IN

WRITTEN FORM TO THE SPC LISTED IN THE INTERMEDIATE PROCUREMENT

RFP BY 5:00 PM ON SEPTEMBER 12, 2024.