Intent to Award Notice for RFP 6192 final.pdf

This is a Notice of Intent to Award issued by the Oregon Health Authority's Office of Contracts and Procurement for RFP 6192 regarding Reverse Osmosis Point of Use Water Treatment Installation and Maintenance services. The RFP was solicited on behalf of OHA to serve Program Participants in the Lower Umatilla Basin Groundwater Management Area. The scope of work includes installing a minimum of 5 and an average of 6-10 OHA-approved RO systems monthly, with an initial goal of resolving a backlog of approximately 150 participants. Contractors must install either Culligan Aquasential RO Systems or Kinetico K5 Water Drinking Stations, perform treatment system installations, collect and submit post-treatment water samples, and provide maintenance services including filter and membrane replacement. Proposals were due December 8, 2025, at 3:00 PM Pacific Time. The initial contract term runs from January 1, 2026, through June 30, 2027, with potential extensions to a maximum total contract term of 5 years. OHA intends to award contracts to two responsive proposers: BNB Mechanical, LLC and Pure N Soft Water Systems, LLC, pending successful negotiations.

Evaluation criteria included key personnel qualifications and experience (50 points maximum) and reference checks (50 points maximum), with pricing evaluated on a pass/fail basis. The estimated not-to-exceed compensation for a single contract award ranges from $750,000 to $1,000,000 for the initial term, with the amount potentially divided among multiple award recipients. Pricing must include all-inclusive line-item budgets covering equipment, installation labor, laboratory testing at $37.80 per sample, and maintenance services. Contractors must provide a minimum 1-year parts and labor warranty and establish a booking app with Spanish language capability. Key personnel requirements include at least one licensed plumber or water treatment specialist with 5 years of experience and one Spanish-speaking staff member. The RFP includes a Certified Disadvantaged Business Outreach Plan encouraging participation of small businesses certified by the Oregon Certification Office for Business Inclusion and Diversity. Two incumbent contractors' contracts expire December 31, 2025, and OHA is seeking additional qualified contractors to reduce the installation backlog.