Addendum 2 to RFP 6192 final~1.pdf

THE STATE OF OREGON

OREGON HEALTH AUTHORITY

Addendum 2 to

RFP 6192:

REVERSE OSMOSIS POINT OF USE WATER TREATMENT

INSTALLATION AND MAINTENANCE

OregonBuys Bid Number # S-44300-00015159

Date of Issue: November 7, 2025

Opening Date and Time (Proposals Due):

December 18, 2025 at 3:00 PM (Pacific Time)

Single Point of Contact (SPC): John F. Gardner, Procurement & Contract Specialist ODHS-OHA Office of Contracts and Procurement (OC&P)

Phone (voice) 503-509-5698 E-mail: john.f.gardner@odhsoha.oregon.gov

This Addendum amends RFP 6073 as follows:

1. The Opening Date and Time (Proposals Due) date and Proposal Delivery Options listed on Page 1 (RFP Cover Page) are amended to read as follows: language to be deleted or replaced is struck through; new language is underlined and bold:

Opening Date and Time (Proposals Due):

December 15 18, 2025 at 3:00 PM (Pacific Time)

Proposal Delivery Options: Proposer may submit its Proposal electronically through OregonBuys or via email as stated in Section 4.5.

mailto:john.f.gardner@odhsoha.oregon.gov

Addendum 2 to RFP 6192 – Reverse Osmosis Point of Use Water Treatment Page 2 of 3 Installation and Maintenance (OregonBuys Bid # S-44300-00015159)

2. Section 1.2 Schedule is amended as follows, language to be deleted or replaced is struck through; new language is underlined and bold:

1.2 SCHEDULE

The table below represents a tentative schedule of events. All times are listed in Pacific Time. All dates listed are subject to change.

Event Date Time

Questions / Requests for Clarification Due

December 9, 2025

5:00 PM (Pacific Time)

Answers to Questions / Requests for Clarification Issued (approx.)

December 11, 2025 12:00 Noon (Pacific Time)

Proposer’s Statement of Intent to Submit a Proposal (Optional) Due per new Section 3.2.5

December 11, 2025 5:00 PM (Pacific Time)

RFP Protest Period Ends 7 calendar days prior to RFP Opening

Opening/Proposal Due See RFP cover page

Opening of Proposal See RFP cover page

Issuance of Notice of Intent to Award (approx.)

December 31, 2025 January 7, 2026

Award Protest Period Ends 7 calendar days after Notice of Intent to Award

3. Section 4.5 PROPOSAL DELIVERY OPTION is amended as follows, language to be deleted or replaced is struck through; new language is underlined and bold:

4.5 PROPOSAL DELIVERY OPTIONS

Proposer is solely responsible for ensuring its Proposal is received by the SPC in accordance with the RFP requirements before Opening. Agency is not responsible for any delays in mail or by common carriers or by transmission errors or delays, or for any mis-delivery for any reason. A Proposal submitted by any means not authorized below will be rejected.

Important Tip: OHA strongly encourages Proposers to submit their Proposals early, well before the Proposal Due date, in order to allow themselves sufficient time to resolve any technical issues that may arise before Proposals are due.

The following delivery options is options are permitted for this RFP:

1) Option 1: Delivery through OregonBuys Detailed instructions on how to submit a Proposal can be found in this link:

How to electronically respond to a Bid in OregonBuys.

https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

Addendum 2 to RFP 6192 – Reverse Osmosis Point of Use Water Treatment Page 3 of 3 Installation and Maintenance (OregonBuys Bid # S-44300-00015159)

Note re: OregonBuys Support: for any questions about using OregonBuys, Proposers should contact OregonBuys Supplier Support by phone call to 1-855-800-5046 or by email to support.oregonbuys@das.oregon.gov.

2) Option 2: Delivery via Email to john.f.gardner@odhsoha.oregon.gov as PDF file attachment(s) to an email, with the subject line:

“PROPOSAL FOR RFP 6192 BY [PROPOSER’S NAME]”.

To avoid large emails being rejected by the State of Oregon email server, Proposers using Option 2 should limit the combined file size of all files attached to the email containing their Proposal to 25 megabytes for non-secure email and 10 megabytes for secure email.

The official limits on total message size for external emails to the SPC (which includes the combined size of the file attachments plus the size of the message without file attachments) are:

30 megabytes for a non-secure email; and 15 megabytes for a secure email.

Therefore, Proposers should not include lengthy text, embedded images or HTML in the body of emails to the SPC.

Note re: above Delivery Options:

Proposers shall not include links to Proposal required Proposal items in internet locations such as Google drives – which requires them to be downloaded by clicking a link. Rather, all Proposal responses must be in the form of Adobe Acrobat (PDF) files submitted using one of the two options above.

Proposer is solely responsible for ensuring its Proposal is received by the SPC in accordance with the RFP requirements before the Opening Date and Time (Proposals Due Date and Time) listed on Page 1 of the RFP, as revised by any Addenda to the RFP published on OregonBuys.

OHA is not responsible for any electronic transmission delays or errors.

mailto:support.oregonbuys@das.oregon.gov mailto:john.f.gardner@odhsoha.oregon.gov