INSTRUCTIONS TO OFFERORS.pdf

SOLICITATION NO. 15B50023Q00000004

HRSC, FAO Office/Grand Prairie Office

Complex- Replace Boilers Building 346

UNITED STATES DEPARTMENT OF

JUSTICE FEDERAL BUREAU OF PRISONS

SOUTH CENTRAL REGIONAL OFFICE

GRAND PRAIRIE, TX 75051

ISSUE DATE: August 24, 2023

OFFER DUE DATE: September 15, 2023, by 2:00 P.M. CENTRAL

OFFERS SHALL BE ADDRESSED EMAILED TO:

ATTN: ABIGAIL ARRIGA,CONTRACT SPECIALIST

AARRIAGA@BOP.GOV

mailto:AARRIAGA@BOP.GOV

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

15B50023Q00000004

SOLICITATION/REQUEST FOR QUOTATIONS

TITLE:

DEADLINE FOR

RECEIPT OF OFFERS:

HRSC, FAO OFFICE/GRAND PRAIRIE OFFICE COMPLEX

REPLACE BOILERS BUILDING 346

SEPTEMBER 15, 2023 2:00 P.M. CENTRAL

***********************************IMPORTANT*********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT

WWW.SAM.GOV. NAICS CODE 238220 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT All PAGES THE SOLICITATION DOCUMENT*

SECTION 1:

Standard Form-1449

Include UEI#, tax id#, CAGE code, and email address

SECTION 2:

Commodity or Services Schedule, page 4

Complete the Unit Price (JB=job) and amount blocks ( these amounts will be the same) Note: The amounts listed in this section should be the same as the amount listed in block 26 of the SF-1449.

SECTION 3:

FAR Provision 52.212-3- Pages 28-41

FAR Provision 52.204-24-Pages 25-26

FAR Provision 52.211-6-Page 27

Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard

Form-30 (amendment of solicitation/modification of contract).

The points of contact for this project are:

http://www.sam.gov/

ABIGAIL ARRIAGA CONTRACT SPECIALIST 972-730-8688 AARRIAGA@BOP.GOV

DONALD OSBORN ENGINEERING TECHNICIAN 972-730-8884 DOSBORNE@BOP.GOV

Any questions relating to the solicitation before the closing date shall be sent to Abigail Arriaga, Contract Specialist, via email at

Submission of Quotes shall be emailed in .pdf format only sent to aarriaga@bop.gov and will be deemed received at the time received as indicated on the email notification. Emails rejected by filters are not the responsibility of the government. Quotes received after the quote deadline will be handled in accordance with FAR 52.212-1(f). No faxed quotes will be allowed.

Each quoter shall complete and submit the following forms, clauses, and statements with his/her quote. Failure to do so may cause your quote to be considered unacceptable:

1. Standard Form 1449

2. Schedule of Items/Contract Pricing

3. Completed Solicitation Provisions:

• 52.212-3 Offeror's Representations and Certifications, if different than SAM record

• 52.204-24, Representation Regarding Certain Telecommunication and

Video Surveillance Services and Equipment.

4. Technical Capability Statement Each quote should include a technical capability statement that details the brand name and number of the equipment offered.

If a quoter is offering an Each quote should include a technical capability statement that details the brand name and number of the equipment offered. If a quoter is offering an “equivalent” to the brand name(s) specified in the model Statement of Objectives, the capability statement shall include the following to be analyzed for technical analysis of acceptance/non-acceptance:

a) Meet the salient physical, functional, or performance characteristics specified in the solicitation.

b) Clearly identify the item by brand name, and make/model number;

c) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

d) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

**See solicitation provision FAR 52.211-6, Brand Name or Equal** mailto:C4WALKER@BOP.GOV mailto:DOSBORNE@BOP.GOV

AARRIAGA@BOP.GOV no later than [SEPTEMBER 12, 2023 1:00 P.M. CST]. In order to provide sufficient response time prior to the offer due date, the

Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting

Officer only.

mailto:AARRIAGA@BOP.GOV%20no