Amendment 004- Building 346 Replace Boilers SOW_1.pdf

STATEMENT OF WORK

HRSC, FAO Office/Grand Prairie Office Complex- PROJECT

Replace Boilers Building 346 Amendment 4 9/12/2023

I. SPECIFICATIONS:

A. INTRODUCTION

A.1 The Federal Bureau of Prisons (FBOP), Human Resources Services Center, Federal Acquisitions Office, U.S. Armed Forces Reserve Complex 346 Marine Forces Drive, Grand Prairie, TX 75051, intends to make a single award to a responsible entity that will provide turnkey installation including all necessary equipment, labor, materials, and incidentals to remove existing boilers and installation of gas boilers system.

All equipment specified in this statement must be brand name or an equal product. Should your firm choose to submit an equal product, you must submit all technical specification of the equal product to be analyzed and a technical determination issued with acceptance/non-acceptance.

B. SCOPE OF WORK

Replace Gas Boilers This project basis of design is Raypak XTherm – Type WH Water Heater Model 1505A with a period of performance of 80 calendar days. Contractor shall remove two existing boilers, pumps, controls, and associated hardware. Supply and installation of (2) new Raypak XTherm – Type WH Water Heater Models 1505A or equivalent. To cover new heater foot prints, the Contractor if required shall modify existing pad to add an additional 6” to the front or the rear of existing pads of each heater. Contractor shall re pipe boiler room to Raypak piping diagram. All flanges shall be heavy duty 150lb companion with grade 8 bolts. All water piping shall be 3” copper, commercial type L hard drawn. Includes secondary heater loop, sensor well, check valves and associated pipe fittings. Contractor shall also provide and install new pumps specified for the heaters. Installation shall include new full port ball valves on both inlet and outlet of each heater. Work shall also include thermostatic mixing valves on both heaters to prevent condensate from forming.

Contractor shall also re pipe gas as needed for new heaters. Full port ball valves and accessible sediment traps shall be provided and installed. All piping and boiler installation shall meet international plumbing and mechanical codes.

Venting

Contractor shall install new 8” vent piping for each heater by core drilling outer wall directly above mechanical room entrance door or suitable location on outer wall, for a side-wall venting application (Ref. ATTACHMENT B). Installation includes all venting for the heater system, control wiring, electrical wiring for operating system and retrofitting combustion air inlet to heaters.

Insulation

Contractor shall provide and install new fiberglass insulation on all hydronic piping from existing primary loop to heaters.

Includes all insultation from existing loop tie on point to boilers. Insulation shall meet all state, federal and local energy codes.

Carbon Monoxide Control Module

Contractor shall provide and install Carbon Monoxide control module with calibrated CO sensor. Dual relays interlocked to boiler. If carbon monoxide is detected at or above 50ppm co module shall immediately shutdown both heaters to prevent life, health and safety issues. Manual reset (push button to enable) auto reset shall be included. Installation shall include all electrical and control wiring. Isolation transformer shall also be included.

Start Up

Contractor shall provide a full manufactures startup.

Warranty

Shall include factory warranty on all equipment: Ten years for Heat Exchanger and 1 year on all other parts and labor.

C. SECIFICATIONS

ATTACHMENT A: Required equipment specifications.

ATTACHMENT B: Boiler Room location.

ATTACHMENT C: Existing pad requirements and clearance photos

D. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

The Contractor shall notify the COR a minimum of five (5) days prior to the final testing of manufacturer start up and certification so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the COR no later than ten (10) days in advance for final operational checks and testing of the chiller.

Final Testing must also include combustion analysis full startup report and all OEM parameters shall be tuned. Printed and electronic copies shall saved and submitted to Facilities Manager and COR.

All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes and regulations will be considered during all phases of this project.

Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards, the Underwriters Laboratories (UL) and the General and the National Electric Code (NEC).

It is the contractor’s responsibility to obtain permitting, should it be required. Copies of all permits must be submitted to the COR upon receipt from local agency.

E. UTILITIES

The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project.

F. TESTING AND ACCEPTANCE

The Contractor shall notify the COR five (5) days prior to the final system testing and certification so that arrangements can be made to have BOP required staff available to observe manufacturer start-up and testing. A complete plan detailing test procedures must be submitted to the Contracting officers representative (COR) in advance for final check out and testing of the complete system.

G. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at South Central Regional Office site upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

H. SUBMITTALS & TRAINING

Submittals:

1. The contractor shall provide written submittals to the COR describing recommended equipment within (15) days from receiving the Notice to proceed for approval.

2. All security clearance paperwork/documentation shall be submitted to the COR a minimum of (14) working day prior to the start of work (see below).

3. The Contractor shall prepare and provide to the COR for approval, PDF file specifications of all material and products prior to their use. Submittals will be prepared as PDF package and transmit to Government by sending via email.

Contractor shall also provide three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

4. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given to the Contracting Officer and COR.

5. Provide complete narrative descriptions of all system operations.

6. The contractor shall provide an Installation Certification of the completed and tested systems that contains an affidavit signed by the contractor and manufacturer’s representative, notarized, certifying that the complete systems meet the contract requirements and is fully operational per the manufacturer's recommendations.

7. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

8. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractors employees. Damage will be corrected and restored to previous condition at no cost to the Government.

9. It shall be the Contractor’s responsibility for obtaining all measurements and data requirements to comply with manufacturer’s installation recommendations. All installations must be in accordance with product manufacture’s recommendations.

Training:

Upon completion of the installation, testing, and acceptance by the Government, the contractor shall provide operation/maintenance manuals for each piece of equipment/system installed.

The contractor shall furnish manufacturer’s factory-certified training and provide system certification for two (2) Bureau of Prisons employees, thus enabling them to maintain and repair all equipment and systems.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 7:00 AM – 4:00 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in at the facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will SCRO or its staff be responsible for the acceptance of any Contractor or company deliveries.

The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

C. Storage of Materials and Equipment:

Construction materials may be stored on site on a mutual agreeable location designated by the COR. Tools shall not be stored on site and must be brought in daily by the contractor.

All tools will be inventoried prior to beginning work and will be inventoried back in to ensure accurate accountability when leaving at the end of each work day. Materials cannot be stored at a height that would create a fall hazard. At the start of each work day all tools will be inventoried out on a daily tool inventory sheet and at the end of the work day all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each work day.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation.

D. Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) always prescribed by industry standards while on the job site. It is the responsibility of the contractor to provide all PPE equipment. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and institution locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. Additional Considerations:

1. Contractor will be permitted to wear jeans in the institution, however, shorts, green color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

2. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.

Amendment 003 15B50023Q00000004 Replace Boilers Building 346 – ATTACHMENT B

ATTACHMENT C: Amendment 4 15B50023Q00000004

Showing clearances in front of units for potential pad modifications.

Showing clearances in rear of units for potential pad modifications.

Showing clearances in front of unit that faces existing electrical cabinet that requires a minimum clear of 30” for cabinet door opening.

Showing width clearances in front of units for potential pad modifications.

Showing width clearances in front of units for potential pad modifications. Possible impact to metal bracing of electric and pipe hangers.

Overall rear photo of unit locations.

Showing clearances in front of unit that faces existing electrical cabinet that requires a minimum clear of 30” for cabinet door opening.

Showing width clearances in front of units for potential pad modifications. Possible impact to metal bracing of electric and pipe hangers.

Overall rear photo of unit locations.