Instructions to Offerors_12639524Q0242.pdf

MEMORANDUM FOR: SAM.gov

FROM: USDA Animal and Plant Health Inspection Service (APHIS)

250 Marquette Avenue, Suite 410 Minneapolis, MN 55401

SUBJECT: Request for Quote (RFQ) 12639524Q0242 for Traps

1. Evaluations will be made in accordance with FAR Part 12.602 and FAR 13.106 to the

Offeror(s) whose quotes are the most advantageous to the Government based on the evaluation criteria listed on page 3.

2. The quotation package must contain:

• Completed SF-1449 (Attachment 1)

• Completed Price Schedule o Fill out the Pricing Schedule on Section 1.1 of the SOW (Attachment 1).

• List of Specifications (Attachment 2) o Fill out the yellow highlighted sections.

Note: There are three tabs (one for each type of trap).

• Completion of the Provisions (Attachment 3) o If already completed on SAM.gov that will be accepted. It is the responsibility of the contractor to ensure it is up to date.

• Samples (See Page 3 Evaluation Criteria for details) o Items provided in previous acquisitions with USDA for these purposes do not need to submit a sample so long as the item has not changed from previous deliveries.

• Fill out bottom of this file and return signed RFQ Instructions document.

• Active System for Award Management (SAM) registration o A prospective awardee must be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation.

3. If a contractor’s quote package doesn’t contain all the items listed above or isn’t received by the closing date and time, the quote may be considered incomplete for evaluation purposes and no further consideration will be given to the contractor’s quote, thereby making a contractor ineligible for award

4. Your quote must be presented within the Government format. Non-conformance with these instructions may result in rejection of your quote.

5. The pricing listed the Price Schedule must include the costs for the traps as well as all costs necessary to supply and deliver the supplies to the location listed in the Statement of Work (FOB Destination) and any Government discounts offered.

6. Quoters are required to submit a quote against all of the line items within the Pricing

Schedule.

7. If the Offeror believes the requirements in the Statement of Work (SOW) contain an error, omission, or require revision for some other reason, the Offeror shall notify the Contracting Officers, in writing with supporting rationale within five (5) days of receipt of this RFQ.

8. Offerors are only permitted to submit one (1) quote. Alternate quotes will not be evaluated.

9. This action is a total (100%) small business set-aside. The NAICS code for this action is 326199 with a size standard of 750. The PSC is 3740.

10. List of Attachments:

• Attachment 1- SF-1449 and SOW

• Attachment 2- List of Specifications

• Attachment 3- Provisions

11. The quote shall be valid for sixty (60) days. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without questions.

12. The Government has no obligation to reimburse an Offeror for any costs associated with the preparation or submission of their quote.

13. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

14. Questions regarding the RFQ from potential Offerors are allowed up until the quote due date.

All quotes are due by 12:00pm EST on August 30th, 2024. Any quotes arriving after this date and time will not be considered by the Government. All emails related to this solicitation must reference the solicitation number (12639524Q0242) in the email’s subject line.

15. POINTS OF CONTACT: Please address any questions or concerns you may have via email to the cognizant POCs for this effort:

a. Primary POC: Amanda.Imlach@usda.gov

Contractor Signature Date

Contractor Name (Printed)

Title mailto:Amanda.Imlach@usda.gov

Evaluation Criteria:

The Government anticipates award of one or multiple IDIQs to the responsible contractor(s) whose quote, conforming to the request for quote, will be the most advantageous to the Government when technical acceptability, price and past performance factors are considered. The evaluation criteria are as follows:

o Technical Acceptability List of Specifications Samples- For each type of trap that the vendor is submitting pricing data for, the vendor must provide five (5) complete traps that are representative of what will be provided to fulfill the contract agreement to the Program by 9/6/2024. Samples must be shipped priority. Tracking information must be provided to CO by close of solicitation.

• Items provided in previous acquisitions with USDA for these purposes do not need to submit a sample so long as the item has not changed from previous deliveries.

o Price The Pricing Schedule will be used to evaluate pricing o Past Performance In accordance with FAR 12.602(b) and FAR 13.106-2(b)(3), past performance will be evaluated using SAM.gov, FPDS, and CPARs.

Active System for Award Management (SAM) registration