IFB Position Descriptions.pdf

Official Solicitation Position Description

Attachment

Line Producer

• Pre-production:

o Set up the production company.

o Manage budgeting.

o Recruit personnel and services.

o Schedule shoot dates and locations

• Production:

o Oversee daily production.

o Communicate with 1st AD and unit production manager.

o Coordinate equipment rentals.

o Facilitate last-minute scheduling changes.

o Act as liaison between crew and producers.

Unit Production Manager

• Daily Production Operations under the Line Producer's supervision including:

o Daily call sheets and communications. Oversee day-to-day operations of the production.

o Manage production budget and ensure it stays on track.

o Create and maintain production schedules.

o Coordinate logistics, including equipment, locations, and crew.

o Supervise production crew and department heads.

o Hire crew members and negotiate contracts.

o Secure permits and handle legal paperwork.

o Address on-set issues and resolve conflicts as they arise.

o Communicate regularly with producers, directors, and other stakeholders.

o Ensure production stays on schedule and within budget.

Film Production Controller

• Is responsible for ensuring that a film project is completed on time, within budget, and according to the creative vision.

• Collaborate with the producer, the director, the production manager, and other department heads to plan, monitor, and control the production process.

• Tasks include:

o Preparing and managing the production budget and cash flow o Negotiating and approving contracts and payments with vendors, suppliers, and crew.

o Securing permits, insurance, and legal clearance for filming locations and materials o Hiring and supervising accountants, auditors, and payroll staff.

o Tracking and reporting the production expenses and revenues, as well as solving any financial or logistical issues that arise during pre-production and production.

o Paying all expenses of subcontractors and commodities as described in the contract agreement.

1st AD

• Starting work 4 weeks before filming and continuing through the entire shoot.

• Breaking down scripts into storyboards under the director’s and producer's guidance.

• Creating and finalizing the shooting schedule in collaboration with the Line Producer, crew heads, and executive producer.

• Working with the Line Producer to prepare the daily shooting schedule.

• Coordinating with crew heads to ensure all cast, props, locations, and materials are ready.

• Managing crew attendance for each shooting day.

• Acting as the liaison between the director and the crew.

• Communicating with the crew, keeping the executive producer and Line Producer updated on any concerns or issues, and creating backup plans for weather or talent problems.

• Implementing safety plans to ensure the safety of people and resources.

• Overseeing the 2nd AD and 2nd 2nd AD during production.

2nd AD

• Creating the daily call sheet during preproduction with the 1st AD and contacting cast members with relevant production info.

• Collaborating with the 1st AD to finalize daily call sheets.

• Acting as the liaison between cast, extras, and production.

• Support the 1st AD’s instructions when needed.

• Guiding actors through makeup, wardrobe, and between the green room and set.

• Organizing and managing extras or background talent.

• Reporting directly to and staying in communication with the 1st AD.

2nd 2nd AD

• Starting work 1 day before filming and continuing through the shoot.

• Managing PAs with preproduction tasks under the 1st and 2nd ADs.

• Assembling and directing extras.

• Coordinating on-set vehicles.

• Managing PAs and ensuring communication between the 1st and 2nd ADs and the production.

• Supporting the 1st and 2nd ADs as needed.

• Organizing and positioning extras.

• Reporting directly to the 1st and 2nd ADs.

Production Coordinator

• Starting work 2 weeks before filming and continuing through the shoot.

• Setting up the production office and organizing equipment, supplies, meals, and staff under the Line Producer’s guidance.

• Collaborating with the Line Producer to distribute schedules, crew and cast lists, scripts, and revisions.

• Supporting the Line Producer as needed.

• Preparing and distributing crew lists, progress reports, and script changes.

• Distributing call sheets, maps, and other essential information to the crew.

• Coordinating transportation for cast and crew.

• Managing meals for the cast and crew during preproduction and production.

• Organizing and filing production paperwork.

• Tracking and updating scheduling changes for crew and talent.

• Running errands, picking up supplies, or transporting talent and crew.

• Reporting directly to and staying in communication with the Line Producer.

Key Set PA

• Supervising PAs and ensuring they complete their tasks.

• Acting as the 1st AD's right-hand.

• Leading the PA team through various duties during production.

• Assisting all departments as needed.

• Understanding each crew member’s strengths to assign tasks effectively.

• Communicating essential information at the start of each day (shoot schedule, department needs, actor schedules, etc.).

• Overseeing the distribution of walkie-talkies to the crew.

• Coordinating talent movement between trailers, hair/makeup, and the set.

• Attending to talent needs.

• Managing background actors.

• Ensuring the set is secured (“locked down”).

• Reporting daily progress to producers.

• Reporting directly to and staying in communication with the 1st AD.

Production Assistant (3 Positions)

• Assisting in all aspects of production.

• Supporting physical production and the on-set team.

• Distributing call sheets and sides to cast and crew.

• Transporting equipment and driving talent/crew as needed.

• Helping crew members on set.

• Preparing and packing items as needed.

• Securing the set from the public.

• Cleaning the set and emptying trash.

• Assisting catering with meal preparation and service.

• Responding to production requests.

• Reporting directly to the Key Set PA and staying in communication with them.

Production Accountant

• Processing time sheets and reimbursements and issues checks under the approval of the Pay Master.

Director of Photography/Camera A

• Visual Concept Development: Collaborates with the director to create the visual style and tone of the film.

• Camera and Lighting Setup: Oversees all camera movements, angles, and lighting setups to achieve the desired look.

• Composition and Framing: Ensures proper composition and framing for every shot.

• Managing Camera Crew: Directs and supervises the camera team, including operators, grips, and lighting technicians.

• Film Stock/Resolution Decisions: Determines whether to shoot digitally or on film and selects appropriate settings.

• Color Grading Supervision: Works closely with the colorist to ensure the final color grading aligns with the visual goals.

• Monitoring Footage: Reviews shots for technical quality and aesthetic alignment with the director’s vision.

• Maintaining Equipment: Ensures all camera equipment is functioning properly and is ready for use.

• Operating the Camera: Handles Camera A during shooting, ensuring smooth operation and framing according to the DP’s instructions.

• Following Director’s Vision: Executes camera movements and angles per the director's creative direction.

• Positioning the Camera: Places the camera in optimal positions for each shot, ensuring technical and artistic requirements are met.

• Adjusting Focus: Ensures correct focus during each shot, particularly in dynamic or moving scenes.

• Coordinating with Crew: Communicates with the director, DP, and other crew members to ensure the smooth execution of shots.

• Monitoring Camera Performance: Keeps an eye on the camera’s functioning, such as exposure, framing, and stability.

• Maintaining Equipment: Ensures that Camera A and all associated gear are in working order throughout production.

Gaffer

• Collaborates with the Director of Photography (DP) to design and execute the lighting plan for the film.

• Manages the lighting crew and directs them in setting up, adjusting, and operating lighting equipment.

• Select and set up lighting equipment, including lights, gels, diffusers, and reflectors.

• Monitor and adjust lighting during the shoot to maintain consistency and match the director’s vision.

• Ensure safety protocols are followed when handling and setting up lighting equipment.

• Oversee the maintenance and proper functioning of all lighting gear.

• Manage power distribution for lighting equipment on set.

• Assists in creating special lighting effects as required by the director and DP.

Key Grip

• Filming all footage, handling cameras and gear.

• Managing the film's visual elements, including lighting, composition, and camera angles in collaboration with the AR PBS producers and directors.

• Overseeing all gaffing tasks, including:

o Placing lights and selecting lighting equipment.

o Managing electrical equipment, gels, and filters.

o Running cables and ensuring safety.

o Supervising a team of lighting technicians.

• Handling all non-electrical support gear on set, including:

o Camera rigs for stabilization and specific angles.

o Rigging equipment for lifting.

o Lighting rigs for special effects and techniques.

B Camera

• Operates Camera B during the shoot, capturing secondary or additional angles as directed by the Director of Photography (DP).

• Follows the DP’s guidance for framing, composition, and camera movements to complement Camera A.

• Coordinates with the A Camera operator and other crew members to ensure seamless transitions between shots.

• Ensures proper focus, exposure, and stability during each shot.

• Assists in positioning and adjusting Camera B as needed for specific scenes or angles.

• Monitors camera performance and troubleshoots any technical issues with the camera or equipment.

• Works closely with the camera crew to maintain the proper operation of Camera B throughout production.

AC (A cam), AC (B cam), 2nd AC (A cam), and 2nd AC (B cam) (4 people):

• Preparing and packing camera equipment before and after shoots.

• Marking focal distances on set.

• Aligning the creative vision with production requirements.

• Helping with camera choreography and setup as per shot needs.

• Setting up specialty cameras based on production instructions.

• Composing frames in line with focus parameters.

• Contributing to visual decisions during rehearsals.

• Pulling focus during shots based on composition needs.

• Installing lenses and filters to achieve desired effects.

• Managing camera setup and changes.

• Mounting specialized equipment in collaboration with production.

• Planning focus paths, positioning, and camera movements.

• Suggesting adjustments to improve visual quality.

• Troubleshooting camera issues with the production team.

• Reporting directly to the B Camera Operator and staying in communication with them.

DIT (Digital Image Technology)

• Supporting the Director of Photography (DP) with image quality control and enhancement.

• Maintaining camera settings for the DP’s preferred color grading and exposure during filming.

• Providing real-time quality control of captured footage.

• Managing media on set, including backing up data, transcoding dailies, creating logs, and sending data to post-production.

• Helping with video village setup and providing temporary on-set color for the monitor’s video feed.

• Acting as the liaison between Production and Post-Production.

• Establishing an efficient post-production workflow.

• Overseeing the secure transfer of footage from the camera department to the editor.

• Handling data wrangling and protection.

• Transferring footage to various drives from the source media.

• Ensuring all copies of footage are identical and secure.

• Selecting raw media for dailies and syncing sound.

• Applying basic temporary color correction to create dailies.

• Reporting directly to and staying in communication with the Director of Photography.

Steady Cam Op

• Operate the Steadicam to capture smooth, stable footage during dynamic shots.

• Collaborate with the director and cinematographer to achieve desired shots and framing.

• Set up and adjust Steadicam equipment for different shooting conditions.

• Maintain precise control over camera movements while walking, running, or moving through the set.

• Ensure proper balance and calibration of the Steadicam rig for optimal performance.

• Work with the focus puller to ensure proper focus during moving shots.

• Monitor camera angles and adjust as needed to maintain continuity and composition.

• Follow the director’s vision and adapt to changes on set.

• Maintain equipment and troubleshooting issues to avoid delays during filming.

Best Boy Grip

• Acting as second-in-command in the grip department.

• Managing equipment trucks and delegating tasks in the absence of the department head.

• Identifying crew needs and communicating to solve problems.

• Tracking and managing inventory, including lighting, rigging equipment, and transporting trucks.

• Keeping track of equipment location and availability.

• Checking equipment quality and replacing damaged items.

• Ensuring equipment is in the right location and working order.

• Supervising equipment setup and unloading, following floor plans.

• Ordering and maintaining inventory.

• Positioning cameras and lights.

• Working with the camera and lighting crews.

• Setting up camera dollies, trailers, mounts, cranes, and lighting tools.

• Reporting directly to and staying in communication with the Key Grip.

Dolly Grip

• Operating the camera dolly.

• Setting up, leveling, and moving the dolly track.

• Pushing the dolly during filming.

• Building and moving the camera crane.

• Assembling various types of tracks for different environments.

• Collaborating with the camera crew for smooth dolly movements during shoots and rehearsals.

• Coordinating with the camera assistant to hit focus marks.

• Operating the dolly in handheld mode.

• Ensuring the camera operator’s safety while moving with the camera.

• Directing the camera operator away from obstacles through subtle guidance.

• Reporting directly to and staying in communication with the Key Grip and Best Boy Grip.

Grip/Electric Swing (4 Positions)

• Specializing in camera and lighting setups.

• Working with both electrical and non-electrical components for camera and lighting.

• Setting up tripods, stands, cranes, flags, bounces, and lights.

• Adjusting and maintaining equipment.

• Handling camera movement, lighting focus, and mechanical rigging (e.g., dolly tracks).

• Running cables and ensuring safety on set.

• Collaborating with the camera crew on tasks like building dolly tracks, mounting rigs, and preparing crane shots.

• Keeping the camera/dolly path clear of cables.

• Reporting to and staying in communication with the Gaffer, Key Grip, Best Boy Electric, and Best Boy Grip.

Production Designer

• Providing creative art direction for all locations.

• Designing sets.

• Overseeing artists and construction workers hired by AR PBS.

• Collaborating with the Executive Producer and Director to decide the film's overall look.

• Traveling to up to nine (9) different locations within the state (mileage reimbursed separately at the state rate, and lodging paid by the state as needed).

• Building 3 to 4 sets in a leased space, where most filming will occur.

Assistant Art Director

• Assisting the Art Director/Production Designer with all visual elements.

• Providing creative art direction at all locations.

• Overseeing artists and construction workers hired by AR PBS.

• Helping execute tasks for the Art Director/Production Designer.

• Collaborating with the crew to decide the necessary sets for each scene.

• Translating the Art Director/Production Designer's vision into sets, props, and graphics.

• Managing the art department and finding solutions to creative challenges.

• Overseeing the preparation of sets.

• Identifying props or special items that need more time for preparation.

• Coordinating with the location manager for set dressing and preparation.

• Overseeing the construction, dressing, and dismantling of sets.

Set Dresser (2 Positions)

• Decorating sets by placing furniture, hanging pictures, and adding decorative items.

• Helping with light construction and assembly of small items.

• Moving items on set to accommodate filming equipment.

• Assembling set walls, floors, furniture, and other scene-specific items.

• Transporting pictures, furniture, and other set items as needed.

• Maintaining the Art Director's vision during filming.

• Restoring moved furniture after camera or lighting adjustments.

• Collaborating with the art department to improve shot presentation.

• Fixing broken items as needed.

• Moving set decorations and furniture.

• Suggesting better options for items in the shot.

• Sourcing additional items if needed.

• Reporting directly to the Assistant Art Director and Art Director.

On Set Dresser

• Decorating sets by placing furniture, hanging pictures, and adding decorative items.

• Moving items on set to accommodate filming equipment.

• Maintaining the Art Director's vision during filming.

• Restoring furniture after camera or lighting adjustments.

• Collaborating with the art department to improve shot presentation.

• Moving the set, decorations and furniture as needed.

• Suggesting better options for items in the shot.

• Sourcing additional items if needed.

• Ensuring the set's integrity for the dressing and property departments.

• Lifting and carrying heavy objects when necessary.

• Reporting directly to the Assistant Art Director and Art Director.

Food Stylist

• Designs any food related needs for storyline.

• Collaborating with the director, producers, and art department to understand the visual style and requirements for food scenes

• Selecting, preparing, and arranging food to enhance its visual appeal

• Ensuring food looks fresh and appetizing on camera, considering lighting and angles.

• Creating food that holds up under studio conditions (e.g., maintaining appearance for long shoots)

• Using props and garnishes to enhance the look of the food

• Managing food for multiple takes, ensuring consistency in appearance

• Advising the production team on the best food choices for the scene, considering practicality and budget

• Coordinating with the catering department to ensure food availability and preparation for filming needs

Sound Recordist

• Starting work 4 days before filming and continuing throughout production.

• Attending the tech scout and production meeting during preproduction and preparing sound equipment.

• Collaborating with Producers and Directors to plan sound capture based on the director's shooting style.

• Visiting locations to identify and solve potential sound issues.

• Ensuring audio is recorded clearly and at the right level for every take.

• Providing daily sound reports to the Editing and Production teams.

• Reporting directly to the Director

Boom Operator

• Performing minor repairs on sound equipment.

• Collaborating with the Sound Mixer to set up recording equipment.

• Deciding the best positions and movements for the boom microphone.

• Following safety and health standards during production.

• Working with the camera and lighting crew to identify safe zones and plan movements.

• Inspecting sound equipment to ensure it is in good condition.

• Learning the script and character lines that need to be recorded.

• Monitoring sound quality during recording.

• Moving the boom microphone according to the script, character, and camera movements, while avoiding shadows and reflections.

• Positioning the boom microphone during shoots.

• Reporting safety and health hazards.

• Using microphones on adjustable arms to capture sound clearly.

• Placing microphones on stands or actors as needed.

• Researching the script and planned shots for the day.

• Ensuring the microphone stays out of view.

• Working closely with the Sound Mixer, camera operators, and other crew members.

Make-up (2 Positions)

• Head Makeup Artist starts work 1-2 days before filming and continues for the duration (61 days).

• Collaborates with the director to understand the story’s style.

• Breaks down the script to identify makeup needs for each scene and recruits a team as needed.

• Contact actors to discuss allergies and product preferences before production.

• Take notes on makeup changes for each scene to maintain continuity.

• Works with the camera department to test makeup under different lighting.

• Collaborates with Directors, Producers, Hair Stylist, and Costume Designer on looks for all cast.

• Purchase special makeup products as needed.

• Oversee other Makeup Artists.

• Ensure consistent makeup throughout filming.

• Stores makeup products and tools properly.

• Assists actors in removing prosthetics and makeup.

• Applies long-lasting, waterproof makeup on actors.

• Covers scars or tattoos if necessary.

• Reports directly to the Head Makeup Artist and stay in constant communication with them.

Hair (2 Positions)

• Head Hair Stylist starts work 1-2 days before filming and continues for the duration (61 Days).

• Collaborates with the director to understand the story's style.

• Breaks down the script to identify hair requirements and recruits a team as needed.

• Contact actors to discuss allergies and product preferences before production.

• Take notes on hair style changes for each scene to maintain continuity.

• Works with the camera department to test how hair looks under different lighting.

• Collaborates with Directors, Producers, Makeup Artist, and Costume Designer to create hair styles for the cast.

• Purchase special hair products as needed.

• Oversee other Hair Stylists.

Costume Designer/Wardrobe

• Starts work 3 weeks before filming and continues for the duration (50-55 days).

• Reads and understands the script.

• Collaborates with Directors and Producers to create a look for each character.

• Understands the story, characters, moods, and production elements.

• Researching visual references and relevant details for each character.

• Works with the casting director and 2nd AD to get actor sizes, schedule fittings, and provide costume direction for extras.

• Creates, purchases, and acquires costumes for the cast.

• Oversees the Wardrobe Supervisor, Key Costumer, and all costume department personnel.

Key Costumer

• Assisting the Wardrobe Supervisor during pre-production and filming.

• Being on set when new costumes are worn to ensure comfort, explain features, and oversee alterations.

• Ensuring correct clothes are prepared and maintained according to designer’s notes.

• Assisting with the care and continuity of principal actors and day players.

• Dressing background artists and maintaining continuity on set.

• Working with the AD department to place background actors as per the designer's guidelines.

• Helping with organizing and restocking the wardrobe.

• Providing support to the set staff.

• Shopping for clothing items and handling returns for the designer.

• Picking up and returning costumes as needed.

• The Key Costumer works under and reports directly to the Wardrobe Supervisor.

Wardrobe Supervisor

• Assisting the Costume Designer and managing the costume department during pre-production and filming.

• Leading the costume team to execute the designer’s plans.

• Ensuring smooth daily operations of the department.

• Breaking down the script to determine costumes for each scene.

• Creating costume plots to ensure characters’ costumes reflect their emotional journey.

• Coordinating the making, hiring, or purchasing of clothes and accessories.

• Addressing continuity issues with the script supervisor or 1st AD.

• Ordering supplies and overseeing alterations.

• Ensuring costumes are in good condition.

• Organizing cast and extras for fittings.

• Managing the costume department’s budget and schedule.

• Organizing storage and supervising tasks to meet deadlines and budget.

• Working with the Costume Designer to prepare costumes for fittings, rehearsals, and shooting.

• Supervising continuity, cleaning, maintenance, repairs, and returns of costumes.

• The Wardrobe Supervisor works under and reports directly to the Costume Designer.

Prop Master & Prop Assistant

• Researching props based on the script and creative direction from the Directors, Art Director, and Assistant Art Director.

• Acquiring and organizing all necessary props as per the script and creative direction.

• Overseeing the safe usage of props.

• Sourcing additional items if needed.

• The Prop Master reports directly to the Art Director and Assistant Art Director when designated.

Set Medic

• Available on set during all production days.

• Providing first aid and emergency care, monitoring the well-being of cast and crew members.

• Ensuring safety protocols are followed.

• Work closely with the production team to maintain a safe working environment.

Locations Manager & Assistant Locations Manager

• 4 weeks of scouting and continuous throughout production managing locations.

• Finding, securing, and managing filming locations.

• Scouting potential locations, obtaining necessary permits, negotiating location fees, coordinating logistics (such as parking and access), and ensuring locations meet the production's requirements.

• Oversee the setup and breakdown of locations, manage location-related issues during filming, and work with the crew to maintain safety and minimize disruptions to the environment.

Promotional Still Photographer

• Capturing high-quality images that promote the production.

• Taking photos of the cast, crew, and behind-the-scenes moments, as well as key scenes or action shots.

• Capture images that will be used for marketing materials, press releases, social media, and other promotional content.

• The photographer collaborates with the director, producers, and public relations team to ensure that the photos align with the production's vision and branding.

• Handle image editing and delivery to the relevant departments for distribution.

Script Supervisor

• Continuity Management -Ensure consistency in props, costumes, actor positions, and actions between takes and episodes.

• Script Breakdown Track script changes, including rewrites and improvisations.

• Document technical details like which takes were used and scene length.

• Timekeeping - Keep the shoot on schedule and note break times.

• Liaison Between Departments - Work with the director, camera, and production teams to ensure everyone is on the same page for continuity.

• Documentation - Keep detailed notes on each shot, take, and any special instructions.

• Log technical information for editing.

• Reviewing Footage - Check dailies for continuity issues and ensure footage matches the notes.

• Support During Reshoots - Help recreate scenes during reshoots to match the original details.

• Tracking Episode Continuity - Ensure consistency across episodes, especially for recurring elements or ongoing plotlines.

Safety/Stunt Coordinator

• Ensuring that all stunts are performed safely and according to industry standards.

• Planning and designing stunts, coordinating with the director and other departments to integrate the stunts into the production, and overseeing the preparation and execution of each stunt.

• Assess potential risks, provide safety briefings to the cast and crew, and ensure that appropriate safety gear and equipment are used.

• Work with Set Medica and other medical professionals on set to ensure a safe environment.

Set Security

• On days with large crowds around children

• Ensuring the safety and security of the cast, crew, equipment, and location.

• Monitoring access to the set, verifying the identity of individuals entering the premises, and maintaining control over restricted areas.

• Protect valuable equipment and props, prevent unauthorized people from entering, and respond to any security threats or emergencies.

• Coordinate with local law enforcement or emergency responders if necessary, and assist with crowd control, especially in public or outdoor shooting locations.

• Monitor access to areas where child actors are present, ensuring only authorized personnel are allowed.

• Work closely with child actor chaperones or guardians to ensure compliance with safety protocols.

• Act as an additional point of contact in case of emergencies involving child actors, including coordinating with legal guardians, production staff, and medical personnel.

• Their role is essential to ensuring that child actors are protected both physically and emotionally while on set.

VFX Supervisor / Green Screen Post

• Pre-production Planning: Work with the director to plan the visual effects needed for the show.

• Identify where VFX will be used in the script.

• Supervise VFX Team: Lead the VFX team and make sure the work aligns with the director’s vision.

• On-set Supervision: Oversee filming of VFX scenes to ensure correct camera angles and lighting for easier post-production.

• Quality Control: Ensure VFX shots are well-executed and will blend seamlessly into the final footage.

• Post-production Integration: Work with the editing team to integrate VFX into the final product.

• Problem Solving: Solve any technical or creative issues related to VFX.

• On-set Supervision: Ensure proper green screen setup with correct lighting and camera angles.

• Lighting and Camera Setup: Advise on lighting to avoid shadows or color spill from the green screen.