IFB_5000_MAS1005_BID_DOC_v1.xlsx
XLSX spreadsheet 49 KB Posted
- Solicitation number
- IFB 5000 MAS1005
- Issued by
- Texas
About this file
This is a Price Sheet for Invitation for Bid (IFB) 5000 MAS1005 issued by the City of Austin, Texas for Security Alarm Installation, Monitoring, Maintenance, and Repair Services. The solicitation seeks pricing for four primary service categories: labor for repairs and installations on city building equipment, labor for routine and preventive maintenance on security systems, equipment and parts for security system installations and repairs, and ongoing monitoring services for existing and future security alarm systems across city facilities. The estimated annual quantities include 36,000 hours for normal business hours repairs (Monday-Friday, 7:00 am-6:00 pm), 3,000 hours for after-hours and weekend repairs, 11,000 hours for annual preventive maintenance, 10,000 hours for semi-annual preventive maintenance, and 1,440 monthly monitoring service instances (representing 120 locations monitored for 12 months). The procurement specialist is Margaret Stenz, and the file does not specify response deadlines, award dates, or contract term lengths.
Pricing must be submitted on the provided Price Sheet with unit prices limited to four decimal places, with all extended prices calculating automatically. The City estimates equipment and parts will total approximately $1,800,000 annually, with pricing based on manufacturer price lists minus a negotiated discount percentage. All labor rates must be all-inclusive of administrative costs, overhead, per diem, and transportation expenses, with no separate charges permitted. Offerors may submit "0" for no-charge items or "no bid" for items they cannot provide, though no bid responses may result in disqualification. The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual line items or categories at its discretion. Delivery is FOB destination, prepaid, with offerors required to specify delivery timeframe and method. Additional categories for non-specified products and services are available for informational purposes only with no guarantee of purchase.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_5000_MAS1005_ATT_5_v1.docx | DOCX document | |
| IFB_5000_MAS1005_ATT_1_v1.docx | DOCX document | |
| IFB_5000_MAS1005_ATT_8_v1.docx | DOCX document | |
| IFB_5000_MAS1005_ATT_7_v1.docx | DOCX document | |
| IFB_5000_MAS1005_ATT_10_v1.docx | DOCX document | |
| IFB_5000_MAS1005_ATT_2_v1.pdf | ||
| IFB_5000_MAS1005_ATT_9_v1.docx | DOCX document | |
| IFB_5000_MAS1005_ATT_12_v1.docx | DOCX document | |
| IFB_5000_MAS1005_PAC1_v1.docx | DOCX document | |
| IFB_5000_MAS1005_ATT_3_v1.pdf | ||
| IFB_5000_MAS1005_ATT_4_v1.pdf | ||
| IFB_5000_MAS1005_ATT_11_v1.docx | DOCX document | |
| IFB_5000_MAS1005_ATT_6_v1.docx | DOCX document |
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Text version
Price Sheet IFB 5000 MAS1005 Solicitation
PRICE SHEET
| SOLICITATION # | IFB 5000 MAS1005 |
| PROCUREMENT SPECIALIST | Margaret Stenz |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
For Category 1-4, please fill in unit price and discount off price. The extended price will calculate automatically.
CATEGORY 1 - LABOR REPAIRS AND INSTALLATIONS ON CITY BUILDING EQUIPMENT
The estimate shall not include a separate charge for administrative, overhead, per diem, and transportation (i.e. travel time, mileage, and fuel) costs. These expenses shall be included in the hourly rates and shall not be paid separately.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 1.1 | Labor Rate for services during normal business hours, defined as Monday through Friday, 7:00 am–6:00 pm | HOUR | 36,000 | $0.00 | $0.00 | |
| 1.2 | Labor Rate for services after normal business hours, defined as Monday through Friday, 6:01 pm–6:59 am, Saturdays, Sundays, and City holidays | HOUR | 3,000 | $0.00 | $0.00 | |
| SUBTOTAL FOR CATEGORY 1 = | $0.00 | |||||
| CATEGORY 2 - LABOR FOR ROUTINE AND PREVENTIVE MAINTENANCE ON CITY BUILDING EQUIPMENT |
Proposer shall establish and provide routine and preventive maintenance to the security systems and components. The prices for these routine and preventive maintenance shall include all material costs (lubrication, cleaning, towels, etc.) and shall not include a separate charge for administrative, overhead, per diem, and transportation (i.e. travel time, mileage, and fuel) costs. These expenses shall be included in the hourly rates and shall not be paid separately. If additional repair services are needed, those repairs shall be invoiced separately using estimate pricing in Categories 1 and 3.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | ||
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | |||||
| 2.1 | Labor Rate for annual preventative maintenance and inspection services (per Scope of Work 1.5.B.1) | HOUR | 11,000 | $0.00 | $0.00 | |
| 2.2 | Labor Rate for semi-annual preventative maintenance and inspection services (per Scope of Work 1.5.B.1) | HOUR | 10,000 | $0.00 | $0.00 | |
| SUBTOTAL FOR CATEGORY 2 = | $0.00 |
CATEGORY 3 - EQUIPMENT AND PARTS
Bidder shall be able to provide new equipment and replacement parts and associated components to complete security systems installations and repairs. The City estimates these additional items will account for an additional $1,800,000 in the total cost of the contract. The invoice prices for these materials shall be based on manufacturer price lists minus a discount off list price as indicated below. The percentage discounts shall be fixed throughout the ter of the Contract, including any subsequent renewal periods, and is not submit to increase.
| ITEM NO. | ITEM DESCRIPTION | ESTIMATED ANNUAL AMOUNT | DISCOUNT OFF PRICE LIST | ||
| (PERCENTAGE) | EXTENDED PRICE | ||||
| 3.1 | Discount off Price List for all Security Systems and Associated Components | $1,800,000.00 | 0.00% | $1,800,000.00 | |
| SUBTOTAL FOR CATEGORY 3 = | $1,800,000.00 |
CATEGORY 4 - MONITORING SERVICES
Proposer shall be able to provide security alarm system monitoring services for existing and future equipment installed in City buildings. Bid prices shall be the invoiced price and shall include all administrative, overhead, and associated costs.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE | ||
| 4.1 | Monthly flat fee for Alarm Monitoring Services | ||||||
| (estimated annual quantity = 120 locations x 12 months) | EACH | 1,440 | $0.00 | $0.00 | |||
| SUBTOTAL FOR CATEGORY 4 = | $0.00 | ||||||
| TOTAL EXTENDED PRICE FOR CATEGORIES 1-4 = | $1,800,000.00 |
CATEGORY 5 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For Informational Purposes Only)
The City may wish an Offeror provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.
This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.
| ITEM NO | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST |
| 5.1 |
Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 5.2 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 5.3 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 5.4 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup
CATEGORY 6 - NON-SPECIFIED SERVICES (For Informational Purposes Only)
Please list any additional related services your Company can offer the City along with an associated labor rate, discount off retail price or mark-up to costs for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Revisions to the prices may only be adjusted using the Published Price Lists provision in Section 0400. Please include additional pages as necessary.
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE |
| 6.1 | Other Services: (Offeror to Specify - i.e. General Services Labor Rate) | Hour, etc. | Applicable Rates |
| 6.2 | |||
| 6.3 | |||
| 6.4 |
| DELIVERY TERMS: DELIVERY IS TO BE FOB DESTINATION, PREPAID AND ALLOWED | |||||
| NUMBER OF DAYS AFTER RECEIPT OF ORDER THE OFFEROR SHALL DELIVERY THE ITEMS TO THE CITY: | # DAYS_____________ | ||||
| DELIVERY METHOD: | please check applicable box | VENDOR DELIVERY | FALSE | COMMON CARRIER (FedEx, UPS) | FALSE |
| COMPANY NAME: |
| EMAIL ADDRESS: |
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