_IFB_26N_Synthetic_and_Natural_Turf_Specifications.docx

Invitation for Bid 26N-0917

Synthetic and Natural Turf Sports Field Systems Scope of Work Specifications

SPECIFICATIONS

Purpose of specifications: Specifications are designed to enable bidder to satisfy a requirement for a product, material, process, or service. A specification may be expressed as a standard, part of a standard, or independent of a standard. No specification is intended to limit competition by eliminating items capable of satisfactorily meeting the requirements of the procurement. If bidder believes a specification is unnecessarily restrictive, bidder must notify Mohave prior to specified bid due date and time.

Partial bids: Mohave may consider partial bids for award of a contract.

Use of brand names: Brand names, trade names, model numbers, and/or catalog numbers may be used to describe the standard of quality, performance, and other characteristics needed to meet member requirements. Use of the name of a manufacturer, brand, make, or catalog number is not intended to limit or restrict competition, nor does it restrict bidder from the submission of brand equivalent offers. However, Mohave reserves the right to decide whether alternatives are equivalent to the materials and/or equipment described in the solicitation. Mohave shall be the sole judge of equivalent quality, and Mohave’s decision shall be final.

Compliance with specifications: Bidders shall offer products, materials, processes, or services they believe meet the specifications. The fact that a manufacturer, supplier, or bidder chooses not to produce or provide product, material, process, or services to meet the specifications shall not be considered sufficient cause to adjudge the specifications as restrictive.

Additional references and definitions used for specifications: (acronyms used in the solicitation are noted in bold font below):

American Society for Testing and Materials (ASTM) www.astm.org American Sports Builders Association (ASBA) https://sportsbuilders.org Federation of International Football Association (FIFA) www.fifa.com National Collegiate Athletic Association (NCAA) www.ncaa.org National Federation of State High School Associations (NFHS) www.nfhs.org U.S. Environmental Protection Agency (EPA) www.epa.gov Sports Field Management Association (SFMA) https://www.sportsfieldmanagement.org Synthetic Turf Council https://www.syntheticturfcouncil.org/ World Athletics https://www.worldathletics.org

IFB 26N-0917

IFB 26N-0917

SPECIFICATION INSTRUCTIONS

Exceptions/Deviations from specifications: Bidders will respond to each numbered specification by checking the appropriate “Comply” or “Exception/Deviation*” box. “No Bid” items shall be marked as such in the appropriate “Exception/Deviation*” box. Your exceptions/deviations must be clearly explained. Reference the specification that you are taking exceptions/deviations to detail any proposed substitute language, and clearly explain how the exceptions/deviations meet or exceed specifications. Unacceptable exceptions/deviations shall remove your bid from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions and Mohave’s decision shall be final. Details for exceptions/deviations shall be listed by specification number on the Scope of Work and Specifications Acceptance Form.

Specifications

1.1 General Specifications

1.1.01 Contract vendor shall provide complete synthetic and/or natural turf sports field systems and related services, including new installations, replacement systems, renovation, repair, and maintenance services, for athletic and sports field applications including, but not limited to: football, soccer, baseball, softball, lacrosse, rugby, field hockey, golf, practice fields, and multi-sport facilities.

1.1.02 Contract vendor shall have a current and maintain through the life of an awarded contract, Arizona contractor’s A General Engineering, B-1 General Commercial Contractor, KB-1 Dual Building Contractor, or CR-21 Hardscaping and Irrigation System in conjunction with CR-67 Low Voltage Communication Systems (if providing new or replacement of conduits for scoreboards or electric timing systems) license from the Arizona Registrar of Contractors. Provide copy(ies) of Arizona Registrar of Contractors license(s) in Vendor Submissions (See Primary Vendor Information – Qualifications and Experience, Question 7.2).

1.1.03 Bidders that are in the license application process shall provide evidence of application. An awarded contract will be contingent on a successful award of A General Engineering, B-1 General Commercial Contractor, KB-1 Dual Building Contractor, or CR-21 Hardscaping and Irrigation System in conjunction with CR-67 Low Voltage Communication Systems (if providing new or replacement of conduits for scoreboards or electric timing systems) license(s). Provide a copy of the Arizona Registrar of Contractors application receipt with pending number in Vendor Submissions (See Primary Vendor Information – Qualifications and Experience, Question 7.2).

1.1.04 Bidders submitting a material only bid shall indicate a deviation to Specification 1.1.02 and provide a clear explanation, per the instructions found in the Scope of Work and Specifications Acceptance Form, confirming that the bid is for materials only and that no installation services will be provided through an awarded contract. For those Bidders that are submitting a material-only bid response, the Bid Bond and Bonding Capacity letter will not be required.

1.1.05 Services specific to the scope of work and specifications, may include, but not be limited to: consulting, design, providing products only, onsite, and remote customer service and warranty service or support, and training. Pricing for these services shall be included in the electronic pricing workbook. Services provided at “No-charge” may be provided in Vendor Submissions, Value-added Services, Question 6.1. e.

Specifications

1.1 General Specifications (Cont’d.)

1.1.06 Synthetic and natural turf sports field systems and products shall comply with current applicable industry standards and governing body requirements appropriate for the intended use, including, but not limited to: ASTM, EPA, FIFA, NCAA, NFHS, SFMA, and World Athletics standards and guidance.

1.1.07 Contract vendor shall design turf systems to provide safe and functional performance characteristics appropriate for the intended use, including, but not limited to: traction, surface stability, impact absorption, and durability under anticipated use and weather conditions.

1.1.08 Upon member request, contract vendor shall provide available independent third-party testing results, certifications, reports, or other documentation demonstrating compliance with applicable project specifications, safety requirements, industry standards, or governing body requirements prior to final project acceptance.

1.1.09 Turf system characteristics for ball-surface interaction shall provide a level and uniform playing surface, a ball-bounce and ball-roll that is consistent with optimal characteristics per the standards of the specific sport’s governing body.

1.1.010 Contract vendor shall not use turf systems as a substitute for required playground safety surfacing within regulated play zones unless specifically designed and certified for that purpose.

1.1.011 Contract vendor shall make reasonable efforts to recycle or responsibly dispose of removed turf systems in accordance with applicable regulations. Upon member request, contract vendor shall provide documentation identifying the disposition of removed materials.

1.1.012 Contract vendor shall store materials according to manufacturer’s instructions and recommendations.

1.1.013 Contract vendor shall provide the member with excess materials, if available, upon completion of installation.

1.1.014 Contract vendor shall perform a final inspection of the completed installation prior to project closeout. The inspection shall verify that the turf system, drainage components, infill materials, irrigation systems (if applicable), accessories, striping, and related work have been installed in accordance with manufacturer recommendations, project specifications, and applicable industry standards. Any identified deficiencies shall be corrected prior to final acceptance by the member.

1.2 Synthetic Turf System Specifications

1.2.01 Synthetic turf system components shall include, but not be limited to: non-toxic and non-allergenic synthetic fiber, a primary and secondary backing system, and shock-absorbing components appropriate for the intended application. Upon member request, contract vendor shall provide available safety data, test reports, certifications, or product disclosures.

1.2.02 Synthetic turf system shall be designed to facilitate drainage and water permeability appropriate for the intended application and site conditions.

1.2.03 Synthetic turf adhesive shall provide for a strong, hazard-free, and durable bond. Adhesive shall be resistant to water, fungus, and mildew.

Specifications

1.3 Synthetic Turf System Infill Materials Specifications

1.3.01 Materials used as infill shall include, but not be limited to: silica sand, coated silica sand, crumb rubber, coated crumb rubber, ground cork, ground coconut husk fibers, rice hulls, thermoplastic elastomer, ethylene propylene diene monomer, zeo-fill, or a combination.

1.3.02 Infill materials shall meet the requirements of the member or the governing body for the sport that will be the primary use of the field being constructed.

1.3.03 Infill selection shall be determined in coordination with member requirements, project conditions, and manufacturer recommendations.

1.4 Synthetic Turf System Base Materials Specifications

1.4.01 Contract vendor shall design and construct a base system using materials and methods appropriate for the site conditions, geotechnical characteristics, and intended field use.

1.4.02 Contract vendor shall use geotextiles, soil separators, or similar materials where necessary to maintain base system integrity and minimize material migration.

1.4.03 Aggregate materials shall provide the stability, drainage, and performance characteristics required by the system design.

1.4.04 Contract vendor shall compact base materials to the levels required by the design and applicable standards to minimize settlement and maintain surface stability.

1.4.05 When pavement is incorporated into the design, the pavement system shall be compatible with drainage and structural requirements of the project.

1.4.06 Contract vendor shall design the turf system and supporting base to accommodate local weather conditions and applicable stormwater management requirements.

1.5 Synthetic Turf System Shock-Absorbing Underlayment Specifications

1.5.01 Shock-absorbing components shall be compatible with the turf system and intended application.

1.5.02 Shock-absorbing components shall provide impact attenuation while maintaining surface stability and player performance characteristics consistent with the applicable standards or requirements of the specific sport's governing body.

1.5.03 Shock-absorbing underlayment may include, but is not limited to: elastic layers, prefabricated cushion systems, foam products, rubber-based products, or comparable materials.

1.5.04 Materials and installation methods shall comply with manufacturer recommendations and applicable industry standards.

1.5.05 Shock-absorbing underlayment shall be compatible with the overall field drainage design.

1.6 Synthetic Turf System Construction and Installation Specifications

1.6.01 Contract vendor shall install the turf system in accordance with manufacturer recommendations and applicable industry standards.

1.6.02 Installation shall provide a stable and secure playing surface free from displacement, bunching, or excessive movement.

1.6.03 Seams and panel connections shall be installed using manufacturer-approved methods.

1.6.04 Edge restraints and anchoring systems shall be appropriate for the approved field design.

Specifications

1.6 Synthetic Turf System Construction and Installation Specifications (Cont’d.)

1.6.05 Contract vendor shall prepare the subgrade to the design specifications and applicable standards.

1.6.06 Aggregate placement and compaction shall comply with design requirements and applicable standards.

1.6.07 Underlayment materials shall be installed in accordance with manufacturer recommendations.

1.7 Natural Turf General Specifications

1.7.01 Contract vendor shall evaluate site conditions and recommend turfgrass species, establishment methods, and maintenance practices appropriate for the geographic location, climate, anticipated usage, and member requirements.

1.7.02 Natural turf systems shall be designed and maintained to provide a safe, durable, and uniform playing surface suitable for the intended use.

1.7.03 Materials shall be stored, handled, and installed in accordance with manufacturer recommendations and accepted industry practices.

1.8 Natural Turf Installation and Establishment Specifications

1.8.01 Contract vendor shall provide natural turf establishment through seeding, sodding, sprigging, plugging, or other accepted methods appropriate for the turf species and project requirements.

1.8.02 Turfgrass species and cultivars shall be suitable for local environmental conditions, anticipated use levels, and member objectives.

1.8.03 Contract vendor shall provide recommendations regarding establishment periods, irrigation requirements, maintenance practices, and restrictions on field use during turf establishment.

1.8.04 Natural turf areas shall be installed to provide uniform turf coverage and promote healthy establishment.

1.8.05 Contract vendor shall identify any conditions that may adversely affect successful turf establishment and recommend corrective actions prior to installation.

1.9 Natural Turf Soil Preparation and Growing Medium Specifications

1.9.01 Contract vendor shall prepare the subgrade and growing medium to support the establishment and long-term performance of the turf system.

1.9.02 Contract vendor may provide soil testing services, including analysis of soil composition, compaction, drainage characteristics, pH, salinity, and nutrient levels. When soil testing services are provided, contract vendor shall provide test results and any resulting recommendations to the member.

1.9.03 Soil amendments shall be applied as necessary to support turf establishment and long-term performance.

1.9.04 Soil preparation activities may include, but not be limited to: grading, tilling, cultivation, amendment incorporation, and compaction management.

1.10 Special Precautions Specifications

1.10.01 Contract vendor shall protect existing facilities, improvements, and adjacent property during construction and installation activities.

1.10.02 Contract vendor shall use appropriate protective measures when operating equipment across existing tracks, sidewalks, pavement, or other sensitive surfaces.

Specifications

1.10 Special Precautions Specifications (Cont’d)

1.10.03 Contract vendor shall prohibit equipment operation in areas where damage may occur unless adequate protection is provided.

1.10.04 Vehicles and equipment used during construction shall be maintained in good working condition to minimize fluid leaks and environmental contamination.

1.11 Drainage System Specifications

1.11.01 Contract vendor shall design and construct drainage systems appropriate for site conditions, intended field use, local climate, and applicable codes and regulations.

1.11.02 Drainage systems may include, but are not limited to: subsurface drainage systems, collector piping, drainage structures, dry wells, grading modifications, soil amendments, sand-based profiles, aggregate systems, and other accepted drainage methods.

1.11.03 Contract vendor shall design drainage systems to accommodate anticipated stormwater runoff using accepted engineering practices.

1.11.04 Drainage systems shall be designed to minimize standing water, promote field usability, and protect the long-term performance of the turf system.

1.11.05 Drainage components shall be compatible with the overall field design and intended application.

1.12 Irrigation Specifications

1.12.01 Contract vendor may provide irrigation systems when appropriate for the project, climate, turf type, or member requirements.

1.12.02 Contract vendor may provide irrigation system design, installation, repair, replacement, and maintenance services.

1.12.03 Irrigation systems shall be designed to provide efficient and sufficient coverage for the intended application.

1.12.04 Irrigation layouts shall minimize overspray, water waste, and operational disruption.

1.12.05 Irrigation controls shall include reasonable measures to prevent unauthorized operation which may include, but not be limited to: remote access controls, restricted user access, locking mechanisms, or other security features.

1.13 Maintenance, Striping, and Testing Services Specifications

1.13.01 Contract vendor shall provide written maintenance recommendations and operating guidance appropriate for the installed system.

1.13.02 Contract vendor may offer periodic maintenance, renovation, and repair services.

1.13.03 Contract vendor may provide ongoing maintenance, renovation, and repair services appropriate for the installed turf system.

•Synthetic turf services may include, but are not limited to: repair, cleaning, grooming, infill management, debris removal, striping repair, and other manufacturer-recommended services.

•Natural turf services may include, but are not limited to: fertilization, weed management, mowing, aerification, verticutting, topdressing, overseeding, re-seeding, sodding, de-thatching, field leveling, irrigation management, drainage improvements, and turf replacement.

1.13.04 Contract vendor shall provide striping and field marking services, when requested, in accordance with member requirements and applicable sport governing body standards.

Specifications

1.13 Maintenance, Striping, and Testing Services Specifications (Cont’d)

1.13.05 Contract vendor shall provide post-installation testing services when recommended by the manufacturer, required by project specifications, or requested by member.

1.14 Turf System Accessories and Related Services Specifications

1.14.01 Contract vendor may provide maintenance equipment, repair materials, replacement components, grooming equipment, field care equipment, line-marking equipment, and related accessories compatible with the installed turf system.

1.14.02 Contract vendor may provide custom inlays, logos, graphics, lettering, mascots, and related design elements as requested by member.

1.14.03 Custom logos, graphics, lettering, mascots, and design elements shall be installed or applied in a manner appropriate for the turf system and intended use.

1.14.04 Contract vendor may provide field equipment inserts, covers, and accessories for single-sport or multi-sport field applications.

1.14.05 Contract vendor may provide field conditioning, cooling, moisture management, and related equipment appropriate for the installed turf system.

1.14.06 Contract vendor may provide drainage maintenance, inspection, cleaning, repair services, and associated equipment for natural or synthetic turf field systems.

1.14.07 Contract vendor may provide trenching, boring, utility crossing, and related services necessary to support field construction projects.

1.14.08 Contract vendor may provide athletic field equipment compatible with the installed field system, including goal posts, goals, foul poles, netting systems, and related accessories.

1.14.09 Contract vendor may provide conduit, wiring, and related infrastructure necessary to support scoreboards, timing systems, and similar field equipment when included within the project scope.

*Exceptions/deviations must be listed on the Scope of Work and Specifications Acceptance Form. List the specification number for each exception/deviation.

Scope of Work and Specifications Acceptance Form

Signature on the Bid and Acceptance Form certifies complete acceptance of the Scope of Work and Specifications in this solicitation, except as noted below (additional pages may be attached, if necessary).

Check one of the following responses to the Scope of Work and Specifications:

We take no exceptions/deviations to the Scope of Work and Specifications.

(Note: If nothing is listed below, it is understood that no exceptions/deviations are taken.)

We take the following exceptions/deviations to the Scope of Work and Specifications. All exceptions/deviations shall be clearly explained. Reference the corresponding Scope of Work or Specifications that you are taking exceptions/deviations to. Provide details on your exceptions/deviations below:

(Note: All requested exceptions/deviations must be clearly explained. Reference the specific language that you are taking exceptions/deviations to detail any proposed substitute language, and clearly explain how the exceptions/deviations meet or exceed Scope of Work and Specifications. Unacceptable exceptions/deviations may remove your bid from consideration for award. Mohave shall be the sole judge on the acceptance of exceptions/deviations and Mohave’s decision shall be final.)

image1.png