IFB 26-030 - C203084 - South Beach - Boiler - BQS.xlsx
XLSX spreadsheet 40 KB Posted
- Attached to
- OMH01-C203084-3650614 - South Beach Boiler
- Solicitation number
- 2135662
- Issued by
- Richmond County, New York
About this file
This is a Bid Quote Sheet for an Invitation for Bid (IFB) issued by the New York State Office of Mental Health (OMH) for boiler maintenance services at South Beach Psychiatric Center located at 777 Seaview Avenue, Staten Island, New York. The solicitation seeks a contractor to provide preventive maintenance services for multiple boiler systems and ancillary equipment across various buildings at the facility, including firetube dual-fuel boilers, non-condensing dual-fuel boilers, gas-fired boilers, fuel oil sets, pumps, atomizing air compressors, and variable frequency drives. Services required include minor preventive maintenance, monthly preventive maintenance, major preventive maintenance, semi-annual tune-up services, annual inspections and cleaning, and wet layup services at varying frequencies throughout the year. A mandatory site visit was scheduled for 10:00 AM ET on Monday, June 8, 2026, at Building 18. Questions were due by 3:00 PM ET on Tuesday, June 23, 2026, with responses posted on Friday, June 26, 2026. Bids were due no later than 3:00 PM ET on Tuesday, July 14, 2026, with no late submissions accepted. The contract term covers five years with pricing quoted for each contract year.
The bid quote sheet requires bidders to provide unit costs for each preventive maintenance task with costs calculated annually and totaled across all five contract years, with automatic calculations for annual and total amounts. The Time and Material section establishes a material allowance of $20,000 annually (totaling $100,000 over five years) at a fixed 10 percent markup, with estimated service frequencies of 120 hours for straight-time technician labor, 40 hours for overtime, and 8 hours for training annually, for which bidders must provide hourly rates. There is no reimbursement for travel time, mileage, or fuel costs. The solicitation mandates a 30 percent total Minority and Women-Owned Business Enterprise (MWBE) participation goal with no Service-Disabled Veteran-Owned Business set-aside. The contract requires contractors to obtain Electronic Payment system approval from the New York State Comptroller and comply with prevailing wage rates, New York State payroll restrictions, and procurement lobbying requirements under New York State Finance Law Sections 139-j and 139-k.
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Boiler #C202XXX
| ATTACHMENT D - BID QUOTE SHEET: SOUTH BEACH PSYCHIATRIC CENTER - #OMH01-C201975-3650614 |
| Provide Preventive Maintenance Service for the Boiler Systems and Ancillary Equipment per Appendix D of the Contract. The FACILITY reserves the right to alter the scheduling of the services as necessary. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. |
Subcontractors Costing: The prices/rates quoted include all direct and indirect costs of any subcontractors, including those used to meet any stated M/WBE/SDVOB participation goals.
| Directions: 1) Insert the Unit Cost in the Unit Cost ($) column for each preventive maintenance service task listed (unless blocked); 2) The Annual Cost for each Contract Year, which is equal to the Bid Unit x Service Frequency per Year x Unit Cost will be calculated automatically; 3) The Total Amount (Years 1 – 5) for each preventive maintenance service task listed, which is equal to the total sum of the Annual Costs for each Contract Year (1 through 5) will be calculated automatically; 4) The Subtotal Bid for Preventive Maintenance Tasks, which is equal to the sum of the Total Amount (Years 1 – 5) column will be calculated automatically; 5) When finished with all of the pages, print the Bid Quote Sheet and be sure to complete the bottom of each page. Only the signed original Bid Quote Sheet can be submitted with the proposal. | |||||
| Failure to follow these directions exactly may result in your bid being disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. | |||||
| Page 1: Preventive Maintenance Services for the Boiler Systems and Ancillary Equipment | |||||
| Item / Bldg. | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | |
| Unit Cost ($) | Year 1 | ||||
| Annual Cost ($) | Year 2 | ||||
| Unit Cost ($) | Year 2 | ||||
| Annual Cost ($) | Year 3 | ||||
| Unit Cost ($) | Year 3 | ||||
| Annual Cost ($) | Year 4 | ||||
| Unit Cost ($) | Year 4 | ||||
| Annual Cost ($) | Year 5 | ||||
| Unit Cost ($) | Year 5 | ||||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Boilers, Firetube – Dual Fuel (Cleaver Brooks) / Bldg. 17 CSB / Boilers #CSB-B-1 & CSB-B-2 | Minor PM | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Monthly PM | 2 | 10 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Major PM | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Semi-Annual Tune-up Service | 2 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Boiler Annual Inspection & Cleaning Service | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Boilers, Firetube – Dual Fuel (Cleaver Brooks) / Bldg. 17 CSB / | |||||||||||||||
| Boilers #CSB-B-3 | Minor PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Monthly PM | 1 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Major PM | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Semi-Annual Tune-up Service | 1 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Boiler Annual Inspection & Cleaning Service | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Boiler Wet Layup Service | 1 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Atomizing Air Compressor & Ancillaries / Bldg. 17 CSB | Semi-Annual PM | 3 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Variable Frequency Drives / Bldg. 17 CSB | Annual PM | 3 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Page 1: Subtotal Bid for Preventive Maintenance Tasks ($) | $0.00 | ||||||||||||||
| Page 2: Preventive Maintenance Services for the Boiler Systems and Ancillary Equipment | |||||||||||||||
| Please refer to the instructions above on Page 1 of the Bid Quote Sheet. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. | |||||||||||||||
| Item / Bldg. | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | |||||||||||
| Unit Cost ($) | Year 1 | ||||||||||||||
| Annual Cost ($) | Year 2 | ||||||||||||||
| Unit Cost ($) | Year 2 | ||||||||||||||
| Annual Cost ($) | Year 3 | ||||||||||||||
| Unit Cost ($) | Year 3 | ||||||||||||||
| Annual Cost ($) | Year 4 | ||||||||||||||
| Unit Cost ($) | Year 4 | ||||||||||||||
| Annual Cost ($) | Year 5 | ||||||||||||||
| Unit Cost ($) | Year 5 | ||||||||||||||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Boiler Combustion Air System w/Gas-Fired Burner / Bldg. 17 CSB | Quarterly PM | 2 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| Semi-Annual PM | 2 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Fuel Oil Set & Pumps / Bldg. 17 CSB | Semi-Annual PM | 2 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| Pump, Continuous Operation, Primary Hot Water / Bldg. 17 CSB | Quarterly PM | 3 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| Boilers, Non-Condensing – Dual Fuel, Winter Operation (Weil-McLain) / Bldg. 1, 3, 4 & 14 | Semi-Annual PM | 7 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| Monthly PM | 7 | 7 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Semi-Annual Tune-up Service | 7 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Boiler Annual Inspection & Cleaning Service | 7 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Boilers, Non-Condensing – Dual Fuel, Domestic Hot Water (Weil-McLain) / Bldg. 1, 3 & 4 | Semi-Annual PM | 3 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| Monthly PM | 3 | 10 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Semi-Annual Tune-up Service | 3 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Boiler Annual Inspection & Cleaning Service | 3 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Boilers, Non-Condensing – Gas-Fired Only, Winter (HB Smith & Hydrotherm) / Bldg. 11 & 86-20 18th Ave. | Semi-Annual PM | 2 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||
| Monthly PM | 2 | 7 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Semi-Annual Tune-up Service | 2 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Boiler Annual Inspection & Cleaning Service | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||
| Page 2: Subtotal Bid for Preventive Maintenance Tasks ($) | $0.00 | ||||||||||
| Page 3: Preventive Maintenance Services for the Boiler Systems and Ancillary Equipment | |||||||||||
| Please refer to the instructions above on Page 1 of the Bid Quote Sheet. The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. | |||||||||||
| Item / Bldg. | Maintenance Task | Bid Unit | Service Freq. per Year | Year 1 | |||||||
| Unit Cost ($) | Year 1 | ||||||||||
| Annual Cost ($) | Year 2 | ||||||||||
| Unit Cost ($) | Year 2 | ||||||||||
| Annual Cost ($) | Year 3 | ||||||||||
| Unit Cost ($) | Year 3 | ||||||||||
| Annual Cost ($) | Year 4 | ||||||||||
| Unit Cost ($) | Year 4 | ||||||||||
| Annual Cost ($) | Year 5 | ||||||||||
| Unit Cost ($) | Year 5 | ||||||||||
| Annual Cost ($) | Total Amount |
(Years 1-5)
| Boilers, Non-Condensing – Gas-Fired Only, Domestic Hot Water (Weil-McLain) / | |||||||||||||||
| Bldg. 6 & 10 | Semi-Annual PM | 2 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Monthly PM | 2 | 10 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Semi-Annual Tune-up Service | 2 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Boiler Annual Inspection & Cleaning Service | 2 | 1 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Fuel Oil Set & Pumps / Bldg. 1, 3, 4 & 14 | Semi-Annual PM | 4 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Pump, Continuous Operation, Domestic Hot Water / Bldg. 1, 3, & 4 | Quarterly PM | 3 | 4 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Pump, Seasonal Operation, Primary Hot Water / Bldg. 1, 3, 4, 6, 7, 10, 11, 14 & 86-20 18th Ave. | Semi-Annual PM | 16 | 2 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | ||||||
| Page 3: Subtotal Bid for Preventive Maintenance Tasks ($) | $0.00 | ||||||||||||||
| Page 4: Time and Material Rates | |||||||||||||||
| With respect to labor and material for repairs not covered under the routine maintenance (including emergency service), provide labor rate quote. If on-site emergency service is requested by the FACILITY, a CONTRACTOR Service Technician shall arrive on-site within two (2) hours of the FACILITY's request for an on-site CONTRACTOR Technician. Prior FACILITY approval is required for all repairs. Material markup will be fixed at 10%. Shipping costs are not to be included in the material markup. There is no reimbursement for travel time and/or travel expenses including mileage and fuel costs. | |||||||||||||||
| Straight Time is defined as an eight (8) hour day Monday thru Friday. Overtime includes all other times except hours/days indicated as Straight Time, i.e.: NY State Holidays, weekends, etc. | |||||||||||||||
| Directions: 1) Insert the Hourly Labor Rate in the Unit Cost ($) column for Straight Time, Overtime, and Training. Do not enter any pricing for the Material Allowance; 2) The Annual Cost for the Contract Year, which is equal to the Estimated Service Frequency per Year x Unit Cost is calculated automatically; 3) The Total Amount (Years 1 – 5) for Straight Time, Overtime, and Training for each Contract Year (1 through 5) is calculated automatically; 4) The Time & Material Allowance Subtotal which is equal to the sum of the Total Amount (Years 1 – 5) column (Total Material Allowance + Total Straight Time + Total Overtime + Total Training) is calculated automatically; 5) When finished with all of the pages, print the entire Bid Quote Sheet and be sure to complete the bottom of each page. Only the signed original Bid Quote Sheet can be submitted with the proposal. | |||||||||||||||
| The Unit Cost for each item must be completed for each item listed (unless blocked). Do not leave any areas blank or the bid may be disqualified. Please be advised that only actual services performed may be invoiced at the Unit Costs quoted as per Appendix C of the contract. Bidders are bound by the Unit Costs provided and cannot be changed after the Bid Opening. | |||||||||||||||
| Item | Bid Unit | Est. Service Freq. per Year | Year 1 | ||||||||||||
| Unit Cost ($) | Year 1 Annual Cost ($) | Year 2 | |||||||||||||
| Unit Cost ($) | Year 2 Annual Cost ($) | Year 3 | |||||||||||||
| Unit Cost ($) | Year 3 Annual Cost ($) | Year 4 Unit Cost ($) | Year 4 Annual Cost ($) | Year 5 | |||||||||||
| Unit Cost ($) | Year 5 Annual Cost ($) | Total Amount (Years 1-5) | |||||||||||||
| Material Allowance | LOT | 1 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $20,000.00 | $100,000.00 | ||
| Technician Straight Time | HRS | 120 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Technician Overtime | HRS | 40 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Training Rate | HRS | 8 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | $0.00 | |||||||
| Page 4: Time and Material Allowance Subtotal ($) | $100,000.00 | ||||||||||||||
| Note: The material allowance and the number of straight time, overtime and training hours are estimated and are only used for purposes of determining the lowest responsible bidder and an estimated contract total cost. Payment will only be made on the actual number of hours for repairs and the cost of materials used. | |||||||||||||||
| Page 5: Bid Totals | |||||||||||||||
| Directions: When finished, print the Bid Quote Sheet and be sure to complete the bottom of each page. Only the signed original Bid Quote Sheet can be submitted with the proposal. | |||||||||||||||
| Preventive Maintenance Task Subtotal (Page 1) | $0.00 | ||||||||||||||
| Preventive Maintenance Task Subtotal (Page 2) | $0.00 | ||||||||||||||
| Preventive Maintenance Task Subtotal (Page 3) | $0.00 | ||||||||||||||
| Time and Material Allowance Subtotal (Page 4) | $100,000.00 | ||||||||||||||
| TOTAL BID | $100,000.00 |
| When applicable, | |
| -The bidder’s signature below attests that they have reviewed the prevailing wage rates that apply to this solicitation. | |
| -The bidder’s signature below attests to the receipt and understanding of the questions & answers associated with this solicitation. | |
| -The bidder’s signature below attests that they will inform the OMH in writing of the name(s) of any individual(s) who will provide any service under the resulting contract who has not been off the New York State payroll for at a minimum of two years from the start date of the resulting contract. The bidder must notify the OMH of such individual(s) prior to the start of the contract or prior to that individual(s) providing any service in accordance with resulting contract. | |
| -The bidder’s signature below attests they have reviewed and understand the requirements stated in the IFB (section 17) and the OMH contract boilerplate (Appendix C) regarding the necessity to accept Electronic Payments for all invoices if awarded this contract, and certifies that it has already applied to participate in the State Comptroller’s Electronic Payment system, or will do so within 10 days of receiving notification of contract selection. | |
| -If award is to an individual: | |
| □ | The signature below attests that I have not been on the New York State payroll during the last two years. |
| OR | |
| □ | The signature below attests that I have been on the New York State payroll during the last two years and the N.Y. State Ethics Commission Approval Letter is attached. |
Name of Firm_______________________________________________________ Date _________________________
Authorized Representative (Print):_____________________________________ Authorized Signature________________________________________
&"Arial,Regular"ATTACHMENT D - BID QUOTE SHEET
SOUTH BEACH PSYCHIATRIC CENTER - #OMH01-C203084-3650614
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