IFB_250226__Memo_to_File-Reprocurement.doc
DOC document 44 KB Posted
- Solicitation number
- 250226
- Issued by
- Orange County, California
About this file
This is a Memo to File documenting the cancellation and reprocurement of an Invitation for Bids (IFB) by the Orange County Transportation Authority (OCTA) in California. The original IFB 250064 sought authorized resellers to provide Dell PowerEdge R660 and PowerEdge R660xs Tailor Made Servers for a six-month term. The original solicitation was released on November 3, 2025, to 6,570 vendors via OpenGov. Due to notification from the Dell Technologies Representative on December 23, 2025, that the specified server configurations were no longer available, the original IFB was cancelled and a reprocurement was deemed necessary to ensure accurate specifications and pricing. The reprocurement will be re-solicited as IFB 250226 on March 4, 2026, with bids due on March 26, 2026, by 11:00 a.m. Pacific Daylight Time.
The budget allocated for this procurement is $300,000 for the six-month contract term. The cancellation of the original solicitation resulted from specification changes that would impact pricing, requiring both the IFB and supporting documentation to be revised before reissuance. The reprocurement was initiated by Project Manager Long Leu of the Information Systems department under Requisition R001441.
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Text version
February 11, 2026 To:
Memo to File
From:
Desiree Fernandez, Associate Contract Administrator Subject:
Cancellation of Invitation for Bids (IFB) 250064 “Dell PowerEdge R660 and PowerEdge R660xs Tailor Made Servers” and Reprocurement Notification Requisition R000456 was entered into Financial Enterprise by Project Manager (PM), Long Leu, of the Information Systems department. The requisition authorizes a purchase order for Dell PowerEdge R660 and PowerEdge R660xs Tailor Made Server for a six (6)-month term.
Invitation for Bids (IFB) 250156 was released via OpenGov to 6,570 vendors on November 3, 2025.
During the process of reviewing the bids, on December 23, 2025, the Associate Contract Administrator (ACA) was notified by the Dell Technologies Representative (DTR) that the specifications identified in IFB 250064 were no longer available. The DTR advised that alternative specifications could be provided; however, the changes would impact pricing. The ACA promptly notified the PM, and due to the required modifications to both the specifications and pricing, it was determined that cancellation of IFB 250064 and a reprocurement was necessary to ensure accurate specifications and pricing are reflected in the solicitation.
Requisition R001441 will be re-solicited as IFB 250226 on March 4, 2026. Bids will be accepted on March 26, 2026, by 11:00 a.m. (PDT).
File details come from the government source that posted it. Updated .