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ID05160010 RFP
Logistics Transformation and Execution Logistics Capability Initiatives (LCI) U.S. Air Force HAF/A4PT
SECTION L
| 1 |
| Past Performance Section L.13.4 requires “at least three and no more than five references documenting the offeror's ability as a prime contractor to provision, manage, operate, and support the contract described in this solicitation”. Section M paragraph 3.1.3 states “The offeror is to send out Past Performance Survey to at least one customer who can certify ability in providing Logistics BPR Support. Is a Past Performance Questionnaire required per reference in Section L3.13.4 or only one survey in accordance with Section M 3.1.3? |
| The language was changed to reflect a combined maximum of 5 (Prime and major Subcontractors). |
| 2 |
| Please confirm if resumes are required for all positions (per Section L12.1.2, page 14) or “key personnel and experience for all other personnel” according to the 20 Sep 2016 Industry Day Q & As. |
| Key personnel only |
| 3 |
| Please clarify where the Performance Matrix will be located? The Performance Matrix is listed twice in Section L.7.1.3 (Contents of Proposal). Should it be in the Management and Staffing, or the Technical Merit, or Both? If both, what is the difference to the information from each section the performance matrix should have in each? |
| The Performance Matrix has been removed |
| 4 |
| Please clarify where the Performance Matrix will be located? The Performance Matrix is listed twice in Section L.7.1.3 (Contents of Proposal). Should it be in the Management and Staffing, or the Technical Merit, or Both? If both, what is the difference to the information from each section the performance matrix should have in each? |
| The wording has been revised to reflect the documents already exist and is not a requirement for the contractor to create one with their proposal. |
| 5 |
| Section L.7.1 Does the Government consider a Cross Reference Matrix to be “pages required for administrative purposes” and therefore not counted within the page limitations for each section? |
| A cross reference matrix will not be included in your page count for each section |
| 6 |
| Section L calls for Section 2c Performance Matrix and Section 1c Performance Matrix which are not listed in Section M. Please advise |
| The Performance Matrix has been removed |
| 7 |
| Please provide the document the Government wishes to use for Performance Matrix or instruct offerors on what format the Government desires for the Performance Matrix. |
| The Performance Matrix has been removed |
| 8 |
| Could the government provide a Resume Template, and a Performance Matrix Template? |
| There is no set resume format. The Performance Matrix has been removed |
| 9 |
| Is the Performance Matrix supposed to be part of the Management and Staffing or Technical Merit sections? |
| The Performance Matrix has been removed |
| 10 |
| [Table L.7.1.3] What is the difference between the Performance Matrix listed as 1c and the one listed as 2c? |
| The Performance Matrix has been removed |
| 11 |
| Section L Page 13 L.11.2.3, L11.3, and L11.3.3 - The solicitation includes a fully-developed QASP, however, L.11.2.3 and L.11.3 require the contractor to create the QASP and Performance Matrix (PM). Section L.11.3.3 states the Government will develop and use the QASP and PM. Please clarify if offerors should use the existing or Government developed QASP, or have the contractor create the QASP. |
| Existing Government provided QASP is to be used |
| 12 |
| Section L Page 9 Section L.7.1.3 - Table L.7.1.3 lists two separate Performance Matrices, as 1.c under Management and Staffing, and 2.c under Technical Merit. Please clarify what the Government is requesting in relation to the Performance Matrix. |
| The Performance Matrix has been removed from both sections |
| 13 |
| Please clarify where the Performance Matrix will be located? The Performance Matrix is listed twice in Section L.7.1.3 (Contents of Proposal). Should it be in the Management and Staffing, or the Technical Merit, or Both? If both, what is the difference to the information from each section the performance matrix should have in each? Section M.2 Technical Evaluation Criteria lists Management and staffing first (M.2.1) under Factor 1 then Technical Merit (M.2.2) under Factor 2. |
| The Performance Matrix has been removed from both sections |
Section L.10 Detailed Proposal Instructions states the Technical Volume shall include the Technical Merit section (L.11), then lists Management and then the Staffing Plan (L.12) after.
Proposals shall be submitted to match Table L.7.1.3 Contents of Proposal
| 15 |
| Please clarify the Sections and Section numbers, and those that will require a Table of Contents? |
The paragraph after Table L.7.1.3 Contents of Proposal: the paragraph ends with the statement: “Each section shall have a Table of Contents.”
A Table of Contents is required for each Volume
| 16 |
| Labor hours per FTE are not included in this RFP. Please confirm that the annual labor hours for each FTE are 1920. PWS paragraph 7.23.12 shows 1920 but the 20 Sep 2016 Industry Day Q & A Labor Category Hours per Labor Category provided appears to be less than a 1920/FTE. |
| The number of hours is 1880 |
| 17 |
| Paragraph 7.23.12 of the PWS indicated that the annual number of labor hours for each FTE is 1920 hours while Paragraph 2.1 of Section L states that a man-year is 1880 hours. Please reconcile the apparent discrepancy. |
| PWS Corrected to reflect 1880 |
| 18 |
| Section L.1.1 indicates that offerors should respond via the ITSS or SAM website. Please confirm submittal instructions. |
| Contractors have to register their company via https://portal.fas.gsa.gov/assist-web/registration/contractor/search |
Your ITSS registration information must match your SAM registration. After you register you must send an email to benny.reyes@gsa. gov to open up ITSS Solicitation ID05160010
| 19 |
| L L.2 IN this section, the government specifies 1880 hours as the basis of determination, however in section 7.23.12 they state 1920. Which is correct? |
| 1880 hours is the correct number of hours |
| 20 |
| Section L.6.0 (d) states that offerors should state 90 days for the validity of proposals, while L.5.1 (c) states that offerors should state the validity of prices at 30 calendar days. Please clarify whether offers should be valid for 30 or 90 calendar days. |
| 90 Calendar days, the change was made to correct it in L.5.1 (c) |
| 21 |
| In Section L.7.1, (page 10, paragraph 1) the solicitation states that “Each section shall have a Table of Contents”. Please clarify if the Government would like offerors to include a Table of Contents at the beginning of each Volume, or if the Government does indeed require a Table of Contents for each individual section (ie: sections outlined in Table L.7.1.3) |
| Each Volume shall have a Table of Contents. |
| 22 |
| Please confirm that Tables are not subject to page limitations as described in Section L.7.1 of the solicitation. |
| Tables do not count in the page count but no more than 10 per section |
| 23 |
| Section L requirements for section titles do not match Section M requirements for section titles (see vendor table Global Technical Services). Recommend revision to improve organizational clarity of information within offerors’ proposals. |
| Thank you |
| 24 |
| Will the anticipated or previous labor hours for each labor category be provided? |
| No |
| 25 |
| Do the labor categories and numbers of hours as mapped in the draft documentation still apply to this procurement? |
| No, the final RFP is the official documents to follow |
| 26 |
| Page 2 Para L.1.2: In order to be able to validate security clearances at award, what documentation or process will the government use? |
| Security Clearance requirement of Secret is removed |
| 27 |
| Section L page 2 L.1 - This section states that interested contractors are required to submit through GSA FTS IT Solutions Shop (ITSS) but the link provided does not work. Does the government intend to provide an updated link or will the government issue an amendment stating that email proposals will be accepted? |
| The correct link has been added |
| 28 |
| Page 3 L.4.3.2 The evaluation will consider the contractor's understanding of the US Air Force HAF/A4PT organization, mission and functions as described in the labor qualifications and contractor past-performance portions of the proposal. This reads like the government will check resumes/quals for specific A4PT experience. This appears to provide a clear advantage to incumbent companies. Request the government clarify this statement. |
| The section states your proposal will demonstrate you understand the organization, mission, and functions based on the information provided. There is no lean towards the incumbent. |
| 29 |
| L L.4.3.2 “The evaluation will consider the contractor's understanding of the US Air Force HAF/A4PT organization, mission and functions as described in the labor qualifications and contractor past-performance portions of the proposal”. Is the government’s intent to give a preference for HAF/A4PT past performance? If so, that immediately tilts the field to the incumbents or preferred contracting core already identified. Recommend that the government remove this statement to maintain a level playing field and engage with solid performance delivering similar requirements among all respondents. |
| See response above. Also, Past Performance states nothing about past performance in HAF/A4PT. |
| 30 |
| L L12.1.2 Request the government provide the number and positional resumes they desire to review; does the government expect to see both key/non-key positions in the resume section? |
| Only key personnel resumes shall be provided |
| 31 |
| L L/page 15/L.12 Management & Staffing Plan/L.12.1.2 Section L.12.1.2 requires the contractor to “provide resumes of proposed staffing for all positions”. Please confirm the government intends for the contractor to submit resumes for those positions noted as key as well as those not noted as key. |
| Only key personnel resumes shall be provided |
| 32 |
| Page 14 L.13 – Past Performance References. Can Past Performance as a subcontractor be used? Part 2 - Is commercial past performance acceptable? |
| Past performance as a subcontractor may be used. Commercial past performance may be used. |
| 33 |
| Page 14 L13.5 – can sub-contractor past performance be as a sub-contractor? |
| See above #32 |
| 34 |
| What Section number is the subcontracting plan |
| Subcontracting Plan not required |
| 35 |
| Page 10 of Section L.7.1.3 reads “Each section shall have a Table of Contents.” Is a ToC actually required for each section or will one T0C at the beginning of the technical and price volumes be acceptable? |
| It goes in Section 1, the correction has been made to Section L.1.3 |
| 36 |
| Does the government want the Executive Summary as Section 1? Or should it be an unnumbered section? Because Section L actually has conflicting information between Table L.7.1.1. and Table L.7.1.on the executive summary |
| It goes in Section 1, the correction has been made to Section L.1.3 |
| 37 |
| Page 9 L.7.1.3 The resumes are a subsection (1b) of the Management and Staffing Plan. Because they are part of this section, are they subject to the format requirements of the Management and Staffing Plan, specifically the 1.5 lines spacing requirement? Because we are limited to 2 pages per FTE, this requirement will make it very difficult to compress a resume into 2 pages. Request single space be permitted for resumes. |
| Resumes must follow the format. The page count is increased up to 4 pages per key personnel. |
| 38 |
| Is there intended to be a Section 2a in Table L.7.1.3 in Section L? If so, what is the intended content and page limit? |
| The QASP is 2a, there is no 2b |
| 39 |
| Section_L_14L.12.2.1 L.12.1.2 The contractor shall identify ALL positions and provide resumes of proposed staffing for all positions... By requiring resumes for all positions, the solicitation severely limits competition and strongly favors the incumbent contractor. The evaluation subfactors envision another successful Offerer hiring incumbent personnel and transitioning them to a new employer, but having already supplied resumes of OTHER personnel for all positions, that successful offerer would not be in a position to hire incumbents. |
| Resumes only required for key personnel |
| 40 |
| Section L Page 14 L.13.5 L.13.4 requests 3-5 references for the "offerors ability as a prime contractor…" Section L.13.5 requests an additional 3-5 reference for each proposed subcontractor. With the Prime Contractor required to perform at least 51% of the workload, which means that there could be multiple subcontractors applicable to Section L.13.5. This could require 9-15 past performance references for evaluation. Request this requirement be changed to require a maximum of 3-5 past performance references for the total team (Prime and subcontractors). |
| The language was changed to reflect a combined maximum of 5 (Prime and major Subcontractors). |
| 41 |
| Section L Page 2 L.1.2 Please verify the requirement for Secret clearance. No DD254 draft is provided. Nor is it our understanding that A4PT has required Secret clearances for staff or a Contractor facility clearance. |
| Secret Clearance not required |
| 42 |
| Section L Page 14 Section L.13.5 - Please verify the requirement for 3-5 past performance references for each subcontractor performing more than 20% of the work. This seems an onerous requirement for SDDP-based logistics transformation given the recency of the AFMAN. |
| The language was changed to reflect a combined maximum of 5 (Prime and major Subcontractors). |
| 43 |
| Section L page 1 L.14, L.15 and L.16 - These sections are referenced in the ToC for Section L but do not appear in the document. Please provide these sections or clarify the references. |
| Section L, ToC revised to reflect the actual sections referenced. The Subcontracting Plan Section was removed. |
| 44 |
| Section L Page 12 L.11.1 - The Instructions to Offerors contains evaluative questions: "Does the contractor technical approach demonstrate with convincing documented evidence they have a technical knowledge and understanding of the requirements. Does the contractor approach demonstrate a detailed knowledge of business process re-engineering and Air Force Logistics?" |
Please confirm that evaluation factors are only found in Section M.
Evaluation language only in Section M
| 45 |
| Section L Page 1 L.15; page 9 Table L.7.1.3 and page 13 L.11.2.3 - Please confirm that the reference to a subcontracting plan requirement in section L was a mistake and should have been deleted because it doesn’t apply to small business concerns. The requirement for the plan (section L.15) was not included in section L |
| A subcontracting plan is not required. |
| 46 |
| Section L page 1 L.15; page 9 Table L.7.1.3; page 13 L.11.2.3; Sectio M page ALL Sectio ALL; Section I Page I-25 I.2 - A maximum of 15 pages are required for a subcontracting plan. Beyond specifying workload (L.11.2.3) and the agreements reached prior to bid submission, there are no factors in Section M which describe how the subcontracting plan will be evaluated. |
Additionally, FAR 52.219-9 was not check marked as applicable to this solicitation.
Please clarify if a subcontracting plan is required and please provide criteria on how it will be evaluated.
A subcontracting plan is not required.
| 47 |
| Section L page 10 Section L.7.1.3 - Within the Technical Merit section, the Offeror must describe a methodology and address all requirement described in the PWS. Would the Government please extend the section page count to 30 so the Offeror can demonstrate their understanding and be compliant with the details of the Evaluation Criteria in Section L and M. |
| The page count was increased to 15 |
| 48 |
| Section L page 10 Section L.7.1.3 - Currently, there are no proposal instructions provided for the pricing volume. Will the government provide detailed requirements and templates for the pricing volume? |
| Section B provides a template for the labor the contractor can use any method to clearly show how much and what is included in the total cost |
| 49 |
| Section L page 10 Section L.7.1.3 - Please clarify: Is line spacing for the Technical Approach, Management and Staffing Plan, Past Performance, and Price sections not applicable for tables, charts, graphs and figures? |
| The line spacing does not apply to tables |
| 50 |
| Section L page 10 L.7.1.3 - Up to 10 pages containing graphical or tabular information are allowed, within the stated page count for the applicable section. Please clarify--will an 11x17 foldout page be counted as a single page? |
| Yes, it is a single page |
| 51 |
| Section L page 8 Section L.6.0 General Instructions - First Paragraph states that the offerer must be compliant with PWS in Section C. Does this omit the sections in Section J ATTCH 1 PWS? |
| Wording change to reflect Section J Attachment 1 PWS |
| 52 |
| Section L page 9-14; Section L.7.1.3, L.13.8 and L.13.9 - Can Offerors provide an Introduction section to the Past Performance to address "Other Past Performance Information" in Section L.13 and other information? |
| No, offerors can only address the past performance which will be evaluated |
| 53 |
| Section L page 9 Section L.7.1 - Administrative: "Each section shall have a Table of Contents." |
Please confirm that a Table of Contents is required for each volume vice each section.
A Table of Contents is required for each Volume