Section_G.docx

ID05160010 RFQ

Logistics Transformation and Execution Logistics Capability Initiatives (LCI) U.S. Air Force HAF/A4PT

SECTION G

Contract Administration Data Table of Contents

ID05160010 RFP

Logistics Transformation and Execution Logistics Capability Initiatives (LCI) U.S. Air Force HAF/A4PT

G-4

G.1 Contract Administration Contract award will require coordination between the Government (GSA and the client) and the contractor. The following is provided to detail the responsibilities of individuals within the Government designated to perform specific duties:

G.1.1 Region 5 will retain complete responsibility for the administration of the awarded contract, to include Procuring Contracting Officer (PCO), Administrative Contracting Officer (ACO). However, the Contracting Officer's Client Representative (CR) responsibilities will be performed by a named HAF/A4PT personnel approved by GSA. GSA will issue a Contracting Officer's Client Representative Letter to the individual outlining the duties, rules and level of authority.

G.1.2 As required, the PCO/ACO will issue/execute modification actions (i.e., exercise options, administration action etc.), ensure compliance with task requirements and resolve all disputes.

G.1.3 The CR will ensure the contractor performs the technical requirements of the contract, monitor contractor performance, monitor implementation, verify receipt of service and authorize payments. In addition, the CR will notify the contracting officer of any contractor deficiencies and serve as the customer organization's point of contact for technical issues.

G.1.4 The client representative and GSA will jointly ensure that the contractor is performing in accordance with the PWS. The client representative will have an appropriate Security Clearance for the task. The client representative will monitor the contractor in the handling of the classified documents. The Contracting Officer need not handle or view classified documents.

G.2 Meetings G.2.1 The contractor shall participate in regular team meetings, technical interchange meetings, and working group meetings, as required. Meetings may occur at Wright Patterson AFB, OH, the prime contractor facilities, GSA local office in Fairborn, OH, or at other travel locations, as required.

G.2.1 The contractor shall prepare and present briefings to the government when requested on the results of efforts undertaken for this contract. The schedule will be as mutually agreed to between the contractor and the CR/ACR. Briefings shall be conducted in appropriately cleared areas.

G.3 Travel G.3.1 Travel will be required to support the mission of this contract. The contractor will be advised of dates and locations of travel as soon as the information becomes available to the government so that the most advantageous prices may be obtained. The contractor shall provide detailed information, concerning airfare, car rental, per diem, miscellaneous expenses and aggregate travel expenses to CR/ACR. Travel must be pre-approved in advance of travel by the CR/ACR and actual expenses shall be limited by the Federal Travel Regulations. The amount of travel shall not exceed the funding on the contract available for travel. If the Contractor exceeds the amount of travel on the contract it is doing so at risk. See Section B for estimate travel costs.

G.4 PERSONNEL

G.4.1 The contractor shall adhere to the work policies of the location of the work to include, but not limited to, dress code and equal opportunity regulations.

G.4.2 HAF/A4PT reserves the right to deny the suitability of the contractor's employees. HAF/A4PT also reserves the right to recommend to the Contractor that certain employees will not be permitted access to Government facilities in performance of this PWS (a) who are security risks, (b) whose performance is unsatisfactory, or, (c) who constitute a disruptive influence in the facilities.

G.5 Government Furnished Facilities and Information The Government will provide the following resources: TBD G.5.1 Facilities, Supplies and Services: HAF/A4PT will provide work space, working supplies, furniture, and access to business telephones (for business purposes only) and computer access as required for work performed on-site at Wright Patterson AFB, OH at no cost to the contractor.

G.5.2 Information Sources: Government personnel will be available to provide technical input, answer questions, review completed draft deliverables and provide feedback. Timely communication is essential to meet shortened suspense dates, particularly as it relates to documentation and informational meetings G.5.3 Contractor Liability: The contractor has the responsibility to conserve and protect Government resources. The use of these resources for non-Governmental use is prohibited. The contractor shall repair any Government-owned equipment, which is damaged through or by the fault of the contractor, with equipment of equal or better quality, at no cost to the Government.

G.6 Safety G.6.1 Contractor personnel shall comply with all applicable safety standards IAW Occupational Safety and Health Administration (OSHA) and Air Force Occupation Safety and Health (AFOSH) Standards.

G.7 Payment Procedures G.7.1 The contractor shall submit monthly invoices for Labor, Materials, and Travel (if it occurs during that month).

G.7.2 Invoices for services delivered shall be submitted electronically through the ITSS website for client acceptance. Invoices shall be attached to the Acceptance Document and shall reference the contract number: funding document number and fund cite, and amount of invoice.

G.7.3 Invoices shall also include a cumulative total.

G.7.4 The FINAL invoice for this task, at the end of the period of performance, shall clearly state FINAL INVOICE both on the invoice and in the Detailed Comments text area of the Acceptance Document.

G.7.5 When invoice acceptance has been received from the client the contractor shall ATTACH A COPY OF THE ACCEPTANCE TO THE ORIGINAL INVOICE and mail these documents to the address indicated in block 24 of the GSA Form 300 or submit electronically to the GSA Finance website.

G.7.6 The contractor shall be responsible for insuring that the client responds to the invoice acceptance notification in a timely manner. It is recommended that the contractor follow-up on any outstanding invoices awaiting client acceptance after six (6) working days.

G.7.7 Failure to follow these procedures can result in late payment. Invoices submitted directly to the address indicated in block 24 of the GSA Form 300 without acceptance in ITSS may be rejected by the GSA PM and/or GSA CO until submission and acceptance has been completed through the ITSS.

G.8 Task Closeout Procedures G.8.1 The contractor is required as a deliverable of this task contract to provide the GSA Program Manager (PM) a final invoice and Release of Claims no later than 60 calendar days after the end of the period of performance. The GSA will subsequently modify the contract for closeout.

G.9 Performance of Services During Emergency Conditions Declared By Wright-Patterson AFB Authority.

G.9.1 In the event an emergency is declared for WPAFB necessitating the implementation of an alternate work schedule (other than a standard 8-hour day, Monday-Friday work week), services provided under this contract may require implementation of an alternate work schedule, not to exceed a 40-hour work week.

G.9.2 The Contracting Officer will make notification to the contractor point of contact.

G.9.3 A modified work schedule will be adopted for the duration of the declared emergency and the contractor shall comply with the provisions of that alternate work schedule.

G.10 Normal Work Hours G.10.1 The person-hour rates are based on a normally scheduled 40-hour workweek, consisting of five (5) eight (8) working hour days per week. A week for the purpose hereof is defined as a period of seven (7) consecutive days commencing on the first work day of the normally scheduled workweek. Overtime work is work in excess of eight (8) hours in one (1) day or work in excess of forty (40) hours in one (1) week and shall be paid at the same person hour at the rate as negotiated and award for this contract.

G.11 Point of Contact

HAF/A4PT (COR):

Mr. David R. Fortson Office Symbol: HAF/A4PT Phone: 937-904-0848 E-mail: david.fortson@us.af.mil

GSA PM: Mrs. Benny Reyes Phone: 937-431-5530 E-mail: benny.reyes@gsa.gov

GSA Contracting Officer: Mr. Demetrius Smith Phone: 937-431-3625 E-mail: demetrius.smith@gsa.gov