Amend_01_ID04140153__UCF_PWS_V.02_29_Jan_2015_Final.docx

ID04140153 PWS UCF V.02 January 29, 2015 Base Integrated Environmental Support Tasks (BIEST)

RATING

2. CONTRACT NO.

3. SOLICITATION NO.

ID04140153

01/16/15

6. REQUISITION/PURCHASE NO.

7. ISSUED BY CODE

8. ADDRESS OFFER TO (If other than Item 7)

GSA Federal Acquisition Services, Southeast Sunbelt Assisted Acquisition Services Division, 401 W. Peachtree Street, NW, suite 2700, Atlanta, GA 30308 Submit through ITSS ONLY

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”

SOLICITATION

9. Sealed offers in (specified in Section L) for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8 or, if hand carried, in the depository located in N/A.

CAUTION LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION CALL:

Rebecca.taylor@gsa.gov

11. TABLE OF CONTENTS

AND OTHER STATEMENTS OF OFFERORS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____ calendar days (180 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

10 CALENDAR DAYS

20 CALENDAR DAYS

30 CALENDAR DAYS

CALENDAR DAYS

(The offeror acknowledges receipt of amendments to the numbered and dated:

15A. NAME

AND

ADDRESS

OF

OFFEROR

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print)

AREA CODE

NUMBER

EXT

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

ITEM

24. ADMINISTERED BY (If other than Item 7) CODE

25. PAYMENT WILL BE MADE BY CODE

See Section G

26. NAME OF CONTRACTING OFFICER (Type or print) Keith Echols

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT -- Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Table of Contents

PART I – THE SCHEDULE

SECTION B – SUPPLIES AND SERVICES

B.1 SCHEDULE OF SUPPLIES/SERVICES TO BE PROVIDED

(a) The contractor shall provide their total proposed amounts in blocks 23 and 24 of the SF1449 cover page through the GSA business systems portal, ITSS (https://portal.fas.gsa.gov/web/guest) for all contract line item numbers (CLINS). Separate CLINs are provided for a one year base period of performance and four each one year optional period of performance. The contractor shall support the Robins Installation Support Team by providing the support and services needed to execute the Air Force (AF) EQ program at Robins AFB pursuant to and in compliance with all applicable: Federal, State, and local statutes and regulations; AF and DoD instructions, manuals, handbooks, regulations, guidance, and policy letters; Executive Orders (EOs); programmatic goals and initiatives; and industry standards and codes.

The contractor shall provide their total proposed amounts for the base year and option years in Attachment 7, Pricing Template, which will be incorporated at time of award to the successful offerror.

(b) The contractor (independently, and not as an agent of the Government) shall provide all resources (except as may be expressly stated in this contract as furnished by the Government) required to accomplish the work efforts as specifically set forth in this contract and within the scope of the performance work requirements stated in Section C.

B.2 PERIOD OF PERFORMANCE

The basic period of performance under this contract shall be for one (1) Year from the Effective Date of the contract, and will include four (4) additional one-year options. See section F.

(END OF SECTION B)

SECTION C – DESCRIPTION/SPECIFICATIONS/PERFORMANCE STATEMENT OF WORK

C.1 BACKGROUND

The United States Air Force (AF) and other Department of Defense (DoD) agencies are faced with shrinking budgets and reduced staffing. In an effort to gain efficiencies through volume purchasing and to reduce the administrative burden of managing multiple contracts for various environmental services, the Air Force Civil Engineer Center (AFCEC) is seeking to procure multi-year, multi-media contracts for environmental services at its installations. Services to be provided directly support the AF Environmental Quality (EQ) program necessary in meeting the Air Force mission.

Robins AFB is the largest single site industrial complex in the state of Georgia covering 6,935 acres including a 12,000 foot runway. It serves as an aircraft overhaul and maintenance depot, employing approximately 24,000 military and civilian personnel. The Air Logistics Complex performs depot level maintenance on the F-15, C-130, C-5, C-17, and transient aircraft as well as maintenance on ground support equipment, overhaul of avionics and many other aircraft components, and is responsible for software reprogramming and management of metrology and calibration services. Robins AFB also provides worldwide sustainment management support for various aircraft, weapon systems, missiles, remotely piloted vehicles, support equipment, electronic warfare and avionics systems, and all Air Force helicopters. Operations at Robins AFB require oversight regarding environmental compliance. Robins AFB is located 90 miles south of Atlanta Georgia and sits adjacent the Ocmulgee River and wetlands to its east and the city of Warner Robins to its west. The industrial complex is a Title V major source with approximately 2,000 air sources, has 150 above ground storage tanks and 10 underground tanks, stores over 14 million gallons of jet fuel, consumes 4,000 tons/yr of hazardous materials, generates 1,400 tons/yr of hazardous waste, and 11,500 tons/yr of solid waste. The base has five National Pollution Discharge Elimination System (NPDES) permits and is responsible for 2,200 acres of wetlands, 10 rare plant species, 21 National Register-eligible facilities, and 16 archeological sites. This diverse industrial site requires a competent team of environmental professionals to ensure the mission and the natural infrastructure coincide while meeting all federal, state, and local regulations.

C.2 SCOPE OF EFFORT

This is a Base Integrated Environmental Support Tasks (BIEST) non-personnel services contract to provide specialized environmental work at Robins Air Force Base (AFB), Georgia. The Government shall not exercise any supervision or control over the contract service provider personnel, to include sub-contractors, performing the services herein. Such contract service providers shall be accountable solely to the Prime Contractor who, in turn, is responsible to the Government.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform EQ work as defined in this Performance Work Statement, except for those items specified as government furnished property and services (See section H.2). The type of EQ support services to be provided include: environmental management, environmental compliance, pollution prevention, natural and cultural resource conservation, spill prevention and response, training, day-to-day environmental operations and maintenance support activities necessary to support AF and AFCEC environmental mission requirements. Providing EQ services includes furnishing all the personnel, equipment, tools, materials, vehicles, facilities, supervision and other items and activities necessary for, or incidental to, the performance of work set forth herein. The contractor shall accomplish EQ program support services as detailed in Section C of this PWS and accomplish all required tasks in a professional, safe, and timely matter.

As part of this scope, the Contractor shall be responsible for obtaining and maintaining any registration or certification as required by Federal, State, and Local regulatory agencies, and any other registrations, certifications, licenses, permits, warrants, or other credentials or permissions required to perform the contracted tasks. The Contractor’s cost proposal shall include all costs for the work items described herein and shall fully document all assumptions made for accomplishment of all tasks described in this PWS. The Contractor shall perform to the standards in this contract.

The mission of Robins AFB is to receive, repair, and reconstitute aircraft; the OBJECTIVE of this contract is to ensure the mission is achieved while protecting the environment. The overall objective includes providing the support and services needed to execute the Air Force (AF) EQ program at Robins AFB pursuant to and in compliance with all applicable: Federal, State, and local statutes and regulations; AF and DoD instructions, manuals, handbooks, regulations, guidance, and policy letters; Executive Orders (EOs); programmatic goals and initiatives; and industry standards and codes.

C.2.1 PERFORMANCE REQUIREMENTS / GENERAL APPROACH

C.2.1.1 BASIC SERVICES

The contractor shall provide environmental support and services for the Robins AFB BIEST per the information listed above and the following more specific EQ tasks outlined in the remainder of this Section. Sections C.2.1.2 – C.2.1.13 outline the projected baseline tasks that are typical EQ workload at Robins AFB. “OPTIONAL” tasks are also included within Section C and are to be bid as separate CLINs. Optional items may or may not be awarded by the Government.

C.2.1.1.1 Performance Periods The performance periods are as follows:

Technical Exhibit 1, Deliverable Schedule in Section F.6.1 provides a summary of task deliverables and performance periods for each task described in Section C of this PWS. Optional tasks are indicated by an asterisks (*) in the Deliverable Schedule. Each deliverable has its own frequency and may or may not be required during each performance period. The Contractor shall use Technical Exhibit 1, Deliverable Schedule, as a quick reference for deliverables and frequency.

As part of the proposal, the Contractor shall prepare to perform optional tasks as separate line items which are described at the end of each program section below that require optional tasks. “Optional” tasks are labeled as such and each option task shall be estimated as a separate CLIN. These tasks will be exercised at the discretion of the Government.

C.2.1.1.3 Workload Estimates and Supply Tasks Workload estimates for those tasks that are outlined in this PWS are provided in Attachment 5, Historical Workload. Estimates are based on historical levels of effort and/or cost and provided as an expected level of service by the Contractor. In the event the actual delivered workloads and/or supply costs exceed the amounts listed, the CO shall determine if an increase in funds is necessary to cover requirement(s). Funds not utilized by the end of the performance period for supply items shall be returned to the Government after the performance period is complete.

C.2.1.1.4 Quality Assurance

The Government will evaluate the contractor’s performance of this contract. For those services listed in the Performance/Deliverables Matrix, the Client Representative, COR, or evaluators will follow the method of surveillance specified in this task order. Government personnel will record all surveillance observations. When an observation indicates defective performance, the Client Representative, COR, or evaluators will require the contract manager or representative at the site to initial the observation. The initialing of the observation acknowledges that he or she has been made aware of the defective performance and does not necessarily constitute concurrence with the observation. Government surveillance of services not listed in the Performance/Deliverables Matrix or by methods other than those listed in the Performance/Deliverables Matrix (such as provided in the Inspection of Services clause) may occur during the performance period of this task order. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

C.2.1.2 AIR QUALITY (AQ) SUPPORT

C.2.1.2.1 Introduction

This section of the PWS defines requirements for Contractor services to provide technical analyses and engineering support relative to AQ compliance at Robins AFB in accordance with federal and state environmental AQ permits, rules, and guidance. Submittals generated under this task order shall be used to demonstrate compliance with the 1990 Federal Clean Air Act Amendments (CAAA) and Chapter 391-3-1 of the Georgia Rules for AQ Control.

The Contractor shall furnish all services, materials, supplies, labor, equipment, plans, assessments, evaluations, studies, superintendence, travel and other resources as required, in connection with the work described in this PWS. The Contractor shall comply with applicable federal, state, and local laws, regulations, and guidance; and perform all work in accordance with these requirements and any applicable agreements.

The Contractor shall ensure qualified and appropriately credentialed personnel with the proper experience in performing such services and the appropriate educational requirements and certifications/training are used throughout the duration of this project. During execution of the work, the Contractor shall provide adequate supervision and quality control to assure the accuracy, quality, completeness, and progress of the work.

The Contractor’s cost proposal shall include all costs for the work items as described herein and shall fully document all assumptions made for accomplishment of all tasks described in this PWS.

C.2.1.2.1.1 Background Information

Title V of the 1990 CAAA (i.e. Part 70) air permitting program has made a major impact on facilities throughout the United States and will continue to impact AQ compliance operations for many years to come. The United States Environmental Protection Agency (US EPA) is still promulgating new regulations that are driven by the CAAA and is beginning to implement programs engendered by regulations adopted in the recent past. In many instances, facilities have been required to undergo detailed analyses of the impacts of their routine operations on air emissions, and the possible consequences of changes to their operations or sudden releases of air pollutants. Meanwhile, facilities that have been required to apply for Title V permits face a host of compliance requirements, including annual emission inventories, ongoing monitoring, record keeping and reporting requirements, as well as periodic compliance status reporting.

The Georgia Environmental Protection Division (GA EPD) issued a Title V Air Operating Permit to Robins AFB in May 2009. The permit renewal is currently under review by GA EPD. Permitting actions and operational changes must be communicated to GA EPD both with regard to historical permitting documents as well as in the form of modifications to the Title V application.

C.2.1.2. 1.2 Objective The objective of this task is to provide AQ compliance analyses and technical support to Robins AFB to ensure compliance with the all applicable federal and state environmental AQ permits, rules, and guidance.

C.2.1.2.1.3 Description of Tasks The Contractor shall provide technical analyses for AQ compliance to ensure that Robins AFB remains in compliance with all applicable state and federal AQ regulations. AQ compliance analyses and technical support for Robins AFB includes ongoing engineering evaluations of processes that result in emissions. Engineering evaluations are required to determine changes in the emission source composition, air pollution control equipment performance and its ability to meet permitted emission limits, and industrial processes changes. Additional activities include the management of monitoring, analytical, and recordkeeping activities, and the collection and validation of material use data for incorporation in compliance reports. This task order requires activities and deliverables that are necessary to comply with current and future AQ regulations.

Work shall be performed in response to the AQ information requests, in support of Robins AFB AQ permitting and compliance actions, and decisions pursuant to CAAA Part 70 promulgated regulations. Information gaps may require an engineering evaluation to determine emission factors, emission rates, and other analysis for compliance and permitting requirements.

This section of the PWS addresses activities to be performed in support of Robins AFB AQ permitting and compliance actions and decisions pursuant to the regulatory requirements of the CAAA.

C.2.1.2.2 Technical Support The Contractor shall provide technical support to the base Air Quality Program Manager (AQPM) to ensure compliance with the Clean Air Act (CAA) requirements, the many applicable National Emission Standards for Hazardous Air Pollutants (NESHAPs), and the facility’s Title V Air Operating Permit.

C.2.1.2.2.1 Conformity Analysis The Contractor shall analyze actions at Robins AFB to determine if air emissions will exceed applicable standards. Federal actions that result in emissions of air pollutants must be analyzed to determine if the action would cause emissions to exceed applicable standards. A conformity analysis indicates if a more detailed and rigorous determination must be performed. If the evaluation determines that the action causes emissions above the specified threshold, a detailed conformity determination is required. Title 40 of the Code of Regulations Part 51 (40 CFR 51) requires federal actions to conform to requirements in the state implementation plan. If the project determines that the action causes emissions above the specified threshold, a detailed conformity determination shall be required (separate task). The Contractor shall assume one detailed conformity determination per contract performance period.

The Contractor shall complete an air emissions inventory for approximately 2,000 air emissions sources for Robins AFB for calendar year (CY) 2014 in accordance with Air Force Instruction (AFI) 32-7040. This inventory is the basis for determining annual air emissions fees required under GA EPD Rule 301-3-1-.03(9). The air emissions inventory is also used to answer requests for current air emissions levels. The Contractor shall calculate the actual annual air emissions and potential to emit (PTE) for the criteria pollutants and hazardous air pollutants for the significant emission units, including significant sources with generic requirements. Emissions shall be documented in pounds per year (lbs/yr) and ton/yr. Potential emission calculations are based on equipment activities or scale-up factors except where exceptions are noted. The Contractor shall update the PTE estimates in CY2015 and CY2018 by updating the underlying data sets for the years 2012 through 2014 and 2015 through 2017, respectively. The Contractor shall provide background documentation. The background information shall include emissions calculations, example calculations, and source of data. The AEI must be submitted by the Contractor to GA EPD via the Emission Inventory System by 1 August 2015.

According to 40 CFR 70.2, major sources are responsible for calculating air fees for the four criteria pollutants covered under the fee system – sulfur dioxide (SO2), volatile organic compounds (VOCs), particulate matter (PM), and nitrous oxide (NOx). The Contractor shall calculate the 2014 air emissions as specified by the Georgia Department of Natural Resources Manual of Procedures for Calculating Air Permit Fees. The Contractor shall complete the Air Emissions Fees Reporting Form and provide background documentation and emissions calculations.

This task will result in completing the calendar year 2014 annual air emission inventory which must be submitted to GA EPD via the Emission Inventory System by 1 August 2015. The 2015, 2016, and 2017 AEIs shall also be completed by the Contractor and must be submitted to GA EPD by 1 August 2016, 2017, and 2018, respectively.

This task also results in completing the calendar year 2014 air fees which must be submitted to the Georgia Department of Natural Resources by 1 September 2015. The 2015, 2016, and 2017 air fees shall also be completed by the Contractor and must be submitted to the Georgia Department of Natural Resources by 1 September 2016, 2017, and 2018, respectively.

C.2.1.2.3.2 Inventory, Air Emission Inventory (AEI) Data Management, Local Support The Contractor shall maintain the Air Program Information Management System (APIMS) to include the fields and queries required to perform materials recordkeeping and monthly reporting requirements. This shall include requirements for hand-wipe cleaning, primers and topcoats (including touch-up coating usage), depainting, adhesives, sealants, and specialty coatings, boilers, generators, tanks, jet engine testing, and refrigerants. The Contractor shall modify the databases as necessary to incorporate new fields and queries identified during the recordkeeping/reporting process. APIMS will be maintained such that applicable reporting can be submitted to AFCEC via the database. This includes, but is not limited to, an AEI (stationary and mobile) and a Greenhouse Gas (GHG) Inventory. The Contractor shall provide documentation for the database upgrades as necessary for the 78 CEG/CEIE Program Manager to use the database.

C.2.1.2.3.3 Inventory, AEI Data Management, GHG, Mandatory Reporting Rule (MRR) Greenhouse gas management strategies for the Air Force will depend on defensible emissions inventories. To meet the requirements of the US EPA Mandatory Reporting of Greenhouse Gases Rule, the Contractor shall complete a GHG Inventory for Robins AFB, addressing the six recognized greenhouse gases/ozone depleting substances. The Contractor shall take into account direct and indirect emissions and report by 31 March 2016.

The US EPA MRR requires reporting of GHG emissions from applicable source categories annually on a calendar year basis in accordance with 40 CFR 98. The MRR regulations are evolving with additional source categories expected to be added beyond those initially identified in the final rule that was published on 30 October 2009. Emissions for carbon dioxide (C02), methane (CH4), nitrous oxide (N20), sulfur hexafluoride (SF6), perfluorocarbons, and hydrofluorocarbons must be calculated and converted to carbon dioxide equivalent (C02e) using methodologies specified in the MRR. Subject facilities that fail to monitor and report GHG emissions are subject to US EPA enforcement action.

In 2010, Robins AFB prepared the required Monitoring Plan that identified applicable GHG emission source categories and individual sources subject to the MRR. This Plan also identified installation organizations responsible for applicable GHG emissions and sources of data required to calculate emissions. This plan has been updated incorporating changes to applicable GHG emission sources.

The Contractor shall identify the source categories and individual GHG emission sources that are subject to the MRR using existing information to the maximum extent possible. Existing information includes the most current AQ emission inventory. The Contractor shall provide an updated list of GHG emissions sources subject to the MRR for Robins AFB review. Upon Robins AFB AQPM concurrence, the Contractor shall update the Monitoring Plan to reflect changes in GHG emission sources.

The Contractor shall obtain fuel usage and other data needed to calculate GHG emissions based on C02e. The Contractor shall evaluate whether default emission factors presented in the MRR regulation are appropriate or whether other emission factors currently being used by Robins AFB provide more accurate data. The Contractor shall prepare a Technical Memorandum summarizing the assumptions used for the basis for calculating GHG emissions. The Contractor, as a designated agent, shall assist Robins AFB in preparing the calendar year 2015 GHG emission report that will be submitted to EPA using their electronic Greenhouse Gas Reporting Tool (e-GGRT). This report must be submitted electronically to EPA by 31 March 2016.

This task will result in completing the calendar year 2015 annual GHG Inventory which must be submitted to EPA via e-GGRT by 31 March 2016. The 2016, 2017, and 2018 GHG Inventories shall also be completed by the Contractor and be submitted to EPA by 31 March 2017, 2018, and 2019, respectively. This task will also result in completing the GHG MRR Monitoring Plan Update.

C.2.1.2.3.4 Inventory, AEI Data Management, Mobile The Contractor shall complete a mobile (i.e. non-stationary) source AEI encompassing all mobile sources at the installation in accordance with AFI 32-7040 and the most current version of AFCEC’s Air Emissions Inventory Guidance Document for Mobile Sources at Air Force Installations. Mobile sources include but are not limited to aircraft, on-road vehicles, non-road vehicles or equipment and non-vehicular aerospace ground equipment. A complete and accurate mobile AEI through the APIMS is required to provide the installation with air emissions data that will be used by the AF as a management tool for developing air quality plans and reports, a baseline for Environmental Impact Assessments; information required for preparing risk assessments and emission statements, and to track emission trends with respect to baseline emission levels.

C.2.1.2.4 Recordkeeping and Reporting, Title V Support The Contractor shall ensure Robins AFB accomplishes recordkeeping and compliance reporting activities pursuant to Title V AQ regulations, under CAA 40 CFR 70 and 40 CFR 71. This shall include: monthly data collection, monthly Prevention of Significant Deterioration (PSD) emissions calculations, rolling annual total reporting on a monthly basis, annual and semi-annual compliance certification reporting, and updating the Recordkeeping Locations Documentation Notebook.

The Contractor shall ensure Robins AFB maintains compliance with Title V and Georgia AQ rules which may include:

· Testing; evaluating; planning; tracking; recordkeeping; Safety Data Sheet (SDS) review and material property data collection;

· Reviewing Process Authorizations in EESOH-MIS and/or approximately 2,000 AF Form 3952s for air compliance;

· Creating/updating Startup, Shutdown, Malfunction Plans (SSMPs) and reviewing 40 SSMPs annually;

· Reviewing annually and updating approximately 90 recordkeeping forms as necessary;

· Updating ten (10) Unit Air Coordinator (UAC) notebooks and training materials;

· Preparation of an Operation and Maintenance manual; and

· Providing an estimated 35 AQ training classes per year (not to exceed an hour per class) as requested.

The Contractor shall review and provide technical support to Robins AFB in completing any requests for information from the GA EPD. The Contractor shall submit written documentation of recommended changes and justification for those changes. This process may include meetings with the GA EPD. It is estimated that two meetings with GA EPD will be required during the performance period of this contract.

Modification to the Title V Air Operating Permit may be required when permitted air emission sources are modified, reconstructed, or relocated. Requests for modification must be prepared and submitted to GA EPD. The Contractor shall conduct engineering evaluations to determine revision applicability and if required, prepare the permit modification application. The Contractor shall incorporate all necessary elements such as the calculation of the PTE, and Net Emission Increase (NEI), identification of emission units and pollution control, and incorporate the correct forms into the modification application packages.

The Contractor shall maintain the Title V Air Operating Permit in such a manner to include all future revisions. The Contractor shall be responsible for tracking all process changes which occur, to include any new sources which have been, or are being, constructed. The Contractor shall track changes to the Title V Air Operating Permit and perform air toxics modeling to ensure that any future amendments to the permit can be submitted in a timely manner. The Contractor shall update the Robins AFB air source files with data collected under this task. The Contractor shall assume three Title V permit applications and one air toxics modeling event will be required during the performance period.

The following activities are also anticipated:

The Contractor shall assist Robins AFB in determining if and how future issues, including nonattainment status and future NESHAPs, will affect sources at Robins AFB. The Contractor shall also assist Robins AFB in negotiations with GA EPD on applicability and interpretation of these Rules as they apply to sources at Robins AFB. The Contractor shall provide support in submitting any data requested by either Air Force Agencies or regulatory agencies for upcoming rules. The Contractor shall review current material usage in determining compliance with upcoming rules. The Contractor shall survey and evaluate processes to ensure all sources will be in compliance. The Contractor shall support Robins AFB in the data collection and review of the Defense Land System and Miscellaneous Equipment NESHAP, the Boiler Maximum Achievable Control Technology (MACT), and proposed changes to the ozone National Ambient Air Quality Standard (NAAQS). The Contractor shall analyze existing and proposed MACT standards at Robins AFB and provide strategies for compliance.

The Contractor shall research and report current status and other information needed to complete compliance and permitting tasks. The Contractor shall work with 78 CEG/CEIE, Base Unit Environmental Coordinators (UECs), and other Robins AFB staff to collect process-specific and material-specific information. The Contractor shall arrange and conduct site visits and interview contacts to fill in the information gaps in all instances where information essential to the completion of this task order is not readily available through existing 78 CEG/CEIE references and data resources.

The Contractor shall conduct compliance inspections and a no-notice audit of the significant air emission sources as specified in the Air Force Materiel Command Standard Operating Procedures for Air Quality Stationary Source Management. The audit shall also include all Title VI sources and be completed during the contract period. The Contractor may assume up to 75 facility shops per year will be audited. The Contractor shall report on regulatory interpretive language, instructions, and compliance questions that are based on source category-specific requirements. The Contractor shall submit any findings in an approved format. The Contractor shall develop letters to notify the Source Managers of any noncompliant items noted during the compliance audit. In conjunction with the compliance audits, the Contractor shall post operating conditions and labels for any newly permitted source or sources which are not in compliance with the requirement. For new sources, the Contractor shall submit a copy of the operating conditions prior to the anticipated start-up date of the source. The Contractor shall assume that there are approximately 175 operating conditions to be posted annually.

C.2.1.2.5.2 Permit Renewal, Title V The Contractor shall complete and compile the Title V permit application for submittal to the GA EPD. The application package shall include, but is not limited to the following items:

· Applicable GA EPD air permit application forms,

· Sample calculations,

· Regulatory applicability analysis,

· Process flow diagrams and building layout maps with locations of emission units and stacks,

· Copy of the edited version of the current Title V Permit to identify any requested changes.

The Title V Air Operating Permit Renewal is currently under review by GA EPD. Once finalized, the permit will expire five years from date of issuance. This task results in completing the Title V Permit Renewal application for submittal to GA EPD at least six months, but no more than 18 months, prior to the expiration date of the Permit.

C.2.1.2.6 Plans Updates, CAA, Risk Management The Contractor shall perform a monthly evaluation of the quantity of each section 112(r) listed regulated substance maintained at a single process to ensure that Robins AFB has not exceeded a threshold quantity. Should these thresholds be exceeded, the Contractor shall be required to develop under the authority of section 112(r) of the CAA, 40 CFR 68 (Chemical Accident Prevention Provisions and State Regulations) a Risk Management Plan which will be submitted to the US EPA by Robins AFB.

The Contractor shall assist with preparing site-specific documentation, gathering field compliance data, comparing field data to conditions in the appropriate AQ environmental databases (e.g. EESOH-MIS, APIMS, organization-specific databases, or other AF approved tracking systems), identifying and correcting database inaccuracies, recommending database modifications, providing information to the Organizations regarding compliance requirements and procedures, and accomplishing various tasks involved with field compliance.

The Contractor shall periodically assess potential sources of AQ environmental impacts in part via oversight inspections, and review information such as permit conditions, process-specific records, unit-specific checklists, relocations, new equipment, and equipment and process modifications.

C.2.1.2.8.1 Source Documentation The Contractor shall update APIMS with the most recent source data. The listing of the air sources for each Organization shall be provided annually with a letter requesting that the UAC/source managers review the source listing and validate the accuracy of the data. The Contractor shall revise the database with any changes. The Contractor shall update the source manager list as new source managers and UACs are identified.

C.2.1.2.8.2 Non-Compliance If the Contractor detects a non-compliant or potentially non-compliant condition, the Contractor shall report the event to 78 CEG/CEIE through 78 CEG/CEIE specified procedures. The Contractor shall assume two non-compliances during the contract performance period. The Contractor shall assist, as required, with the development and implementation of corrective action plans.

C.2.1.2.8.3 Specific Activities Specific activities under this task include:

· EPA Method 9 Visible Emissions Observation certification. The Contractor shall maintain two readily available qualified individuals certified by the State of Georgia. The Contractor shall assume an opacity-monitoring event for each source with opacity requirements, per the Robins AFB Title V Air Operating Permit, at least once during the contract performance period.

· Assist and prepare for external regulator inspections not to exceed 3 annually.

C.2.1.2.9 Recordkeeping and Reporting, NESHAPs

The Contractor shall maintain compliance with the Site Remediation NESHAP, Wood Furniture NESHAP, Reciprocating Internal Combustion Engine NESHAP, Boiler NESHAP, Halogenated Solvent Cleaning NESHAP, and Chrome NESHAP. This will be accomplished through the tracking and documentation of all applicable data, material usage, and Title V recordkeeping requirements.

C.2.1.2.9.1 Recordkeeping, NESHAPS, Aerospace The Contractor shall document, compile, and report the hazardous material usage data and processes to evaluate and maintain compliance with the Aerospace NESHAP, 40 CFR 63.752, and 391-3-1-.02(kkk). The Contractor shall submit an Aerospace NESHAP Report and a report of VOC emissions 30 days after the end of each month for which the data is recorded.

C.2.1.2.9.2 Recordkeeping, NESHAPS, Boiler MACT Robins has 15 natural gas boilers with a heat input capacity of greater than 10 million British thermal units per hour (MMBtu/hr) which are subject to annual boiler tune-ups and 48 boilers less than 10 MMBtu/hr which are subject to tune-ups as specified in 40 CFR 63.7540. The Contractor shall support the requirement to perform recordkeeping and reporting to comply with the Boiler MACT. The Contractor shall prepare and submit reports in accordance with NESHAP requirements, including monitoring, data management, and source testing specifically for the HAP.

C.2.1.2.9.3 Recordkeeping, Title VI The work described in this task is the same as section C.2.1.2.11 however; this task is for the Option Years only. The Contractor shall document compliance with the stratospheric ozone protection requirements in 40 CFR 82. This shall be accomplished through the tracking of refrigerant management data, technician certifications, recycling and recovery equipment, maintenance of such equipment, and refrigerant purchases. The Contractor shall populate the Refrigerant Compliance portion in APIMS. 78 CEG/CEIE consolidates all recordkeeping from Civil Engineering, the Maintenance Wing and tenant organizations to ensure compliance. The files are maintained for federal inspection as outlined in Title VI of the CAA.

C.2.1.2.10 Permits and Fees The Contractor shall provide payment of the annual air emissions fees to GA EPD on behalf of Robins AFB by 1 Sept 2015. The Contractor shall assume that the emissions fees for 2014 will be the same as 2013.

This task will result in providing payment to GA EPD on behalf of Robins AFB by 1 September 2015. The 2015, 2016, and 2017 annual air emissions fees shall also be paid by the Contractor and be submitted to GA EPD by 1 September 2016, 2017, and 2018, respectively.

C.2.1.2.11 AQ- Option 1: Recordkeeping, Other, Title VI The work described in this task is the same as section C.2.1.2.9.3 however; this option is for the Base Year Only. The Contractor shall document compliance with the stratospheric ozone protection requirements in 40 CFR 82. This shall be accomplished through the tracking of refrigerant management data, technician certifications, recycling and recovery equipment, maintenance of such equipment, and refrigerant purchases. The Contractor shall populate the Refrigerant Compliance portion in APIMS. 78 CEG/CEIE consolidates all recordkeeping from Civil Engineering, the Maintenance Wing and tenant organizations to ensure compliance. The files are maintained for federal inspection as outlined in Title VI of the CAA.

C.2.1.2.12 AQ- Option 2: Plan Update, Ozone Depleting Substances (ODS) Management The Contractor shall develop and update an ODS Management Plan for Robins AFB to ensure compliance with 40 CFR 82, AFI 32-7086, and AF Pamphlet (AFPAM) 32-7089. The Contractor shall review requirements and equipment for retirement, replacement, and retrofit. The ODS Management Plan shall serve as the guidance for the substitution and phase out of Class I and Class II ODS currently on Base. The ODS Management Plan shall be organized to provide two management plans (i.e., Refrigerant Management Plan, Halon Management Plan) that function as standalone documents that can be distributed throughout Robins AFB.

C.2.1.2.13 AQ- Option 3: CAA Cost of Compliance Assessment To assure compliance with all federal, State, and local requirements, a cost of compliance evaluation is recommended periodically. The evaluation will research applicable current and future regulations against the existing AQ source inventory, and identify potential budgetary impacts and corrective AQ compliance requirements. The scope includes an assessment of federal, State, and local requirements and incremental changes since the last assessment. This project includes development and maintenance of records necessary to prepare an update to the Cost of Compliance report that helps guide the environmental compliance program. This report includes projections for out-year budget requirements based on new modified CAAA driven regulations. The changing workload at Robins AFB requires this Cost of Compliance report to be updated every three years to maintain an adequate cost forecast.

The Contractor shall develop a draft CAA Cost of Compliance report that details the methodology, emission sources and regulations reviewed, and compliance projects identified. The report will consist of an executive summary, introduction, methodology, regulatory assessment, applicable regulations and orders, cost estimates and narratives for projects, costing and funding measures, and recommendations. Based upon government review of the draft report and resolution of comments, the Contractor shall incorporate all necessary revisions with the submittal of a Final CAA Cost of Compliance Report.

C.2.1.2.14 AQ- Option 4: SAM, Other, Dispersion Modeling Dispersion modeling is performed to determine impact of installation emission sources. Models approved by the EPA are used to demonstrate compliance with AQ standards and to determine if emission controls can be expected to effectively reduce emissions to satisfy AQ standards. Using the models requires personnel trained in selecting the proper EPA models, preparing the input data and interpreting the model output. The Contractor shall perform air dispersion modeling in support of Robins AFB’s AQ permitting and compliance demonstration requirements.

C.2.1.2.15 AQ- Option 5: Boiler MACT Documentation Robins has 15 natural gas boilers with a heat input capacity of greater than 10 MMBtu/hr which are subject to annual boiler tune-ups and 48 boilers less than 10 MMBtu/hr which are subject to tune-ups as specified in 40 CFR 63.7540. The Contractor shall provide technical assistance with the preparation of an annual report that is required to be maintained onsite and submitted to GA EPD if requested in order to comply with the Boiler MACT, 40 CFR 63 Subpart DDDDD.

C.2.1.2.16 AQ- Option 6: T&M: Design/Install/Test Exhaust Control Devices Robins AFB has 16 diesel generators greater than 500 horsepower that are under contract with Georgia Power’s Interruptible Service Standby Generator Program in which Georgia Power requests Robins to run generators in time of need. The generators located at Robins, which are existing sources constructed before 19 Dec 02, are considered “non-emergency” during this time and therefore are subject to emissions limitations. In order to comply with emissions limitations and 40 CFR 63 Subpart ZZZZ, NESHAP for Stationary Reciprocating Internal Combustion Engines, the Contractor shall install oxidation catalysts on each engine shown below. The Contractor shall be responsible for oversight/design/installation of these oxidation catalyst systems and a continuous parameter monitoring system to limit air emissions. The Contractor shall also coordinate and oversee the initial compliance CO stack testing associated and develop a site-specific monitoring plan.

The chart below represents the T&M labor mix and hours that are estimated by the Government based on the potential requirement. There is only a potential for this option to be exercised during the base year.

Robins AFB is subject to the SARA Title III Section 313, TRI Reporting. This report, also known as the TRI report, is required to be submitted to AFCEC/CZTQ by 1 June for review each year and final version to the EPA by 1 July of each year, in electronic format. The Contractor shall be responsible for developing process assessments for any chemical that exceeds its reporting threshold for the applicable reporting year.

C.2.1.3.1.2 Field Notes The Contractor shall maintain all calculations,…