ID01150067_Tab_10_Solicitation_Final_v5-clean.pdf

Solicitation ID01150067

V5, 7/26/2016

Contents

PART I – THE SCHEDULE

SECTION A – SOLICITATION/CONTRACT FORM

SECTION B – SUPPLIES OR SERVICES AND PRICES/COST

FAR, GSAR, and CAR Clauses Incorporated by Reference B1. Commerce Acquisition Regulation (CAR) 1352.216-70 - Estimated and Allowable Costs

B2. Payment of Fixed Fee

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C1. Statement of Work, Contract Level C2. Work Assignments

SECTION D – PACKAGING AND MARKING

FAR, GSAR, and CAR Clauses Incorporated by Reference

D1. Preservation, Packaging, Packing, and Marking

SECTION E – INSPECTION AND ACCEPTANCE

E1. FAR, GSAR, and CAR Clauses Incorporated by Reference

SECTION F – DELIVERIES OR PERFORMANCE

F1. FAR, GSAR, and CAR Clauses Incorporated by Reference F2. FAR Subpart 11.4 Performance Schedule F3. Place of Performance

F4. Travel F5. Work Assignments

F6. Estimated Work Assignment/Contract Value

SECTION G -- CONTRACT ADMINISTRATION DATA

G1. FAR, GSAR, and CAR Clauses Incorporated by Reference G2. CAR 1352.201-72 - Contracting Officer's Representative (COR)

G3. CAR 1352.237-74 - Progress Reports G4. CAR 1352.245-70 - Government Furnished Property G5. Government Facilities G6. Post-Award Orientation Meeting

G7. Subcontractors G8. Electronic Invoicing Process G9. Invoice Content G10. Annual Performance Period Close-out G11. Work Assignments and Budget Reporting

G12. Deliverables

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H1. FAR, CAR, and GSAR Clauses Incorporated by Reference H1.1 National Security Contracts H2. CAR 1352.228-70 - Insurance Coverage H3. CAR 1352.237-75 - Key Personnel H4. Observance of Legal Holidays

H5. Accounting System H6. Organizational Conflict Of Interest (OCI)

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H7. Non-Disclosure Requirements

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I1. FAR 52.252-2 - Clauses Incorporated by Reference I2. FAR Clauses – Full Text I2.1 FAR 52.222-35 - Equal Opportunity for Veterans I2.2 FAR 52.222-36 - Equal Opportunity for Workers with Disabilities

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENT OF OFFERORS 27

K1. FAR, GSAR, and CAR Provisions Incorporated by Reference K2. FAR 52.204-3 - Taxpayer Identification

K3. FAR 52.204-8 - Annual Representations and Certifications K4. FAR 52.209-5 - Certification Regarding Responsibility Matters

K5. FAR 52.209-7 - Information Regarding Responsibility Matters

K6. FAR 52.215-6 - Place of Performance K7. FAR 52.219-1 - Small Business Program Representations K8. FAR 52.222-22 - Previous Contracts and Compliance Reports

K9. FAR 52.222-25 - Affirmative Action Compliance K10. FAR 52.225-20 - Prohibition on Conducting Restricted Business Operations in

Sudan—Certification K11. FAR 52.227-15 - Representation of Limited Rights Data and Restricted Computer

Software

K12. FAR 52.230-1 - Cost Accounting Standards Notices and Certification K13. FAR 52.230-7 - Proposal Disclosure—Cost Accounting Practice Changes

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS ... 44 L1. FAR 52.252-1 - Solicitation Provisions Incorporated by Reference

L2. FAR 52.216-1 - Type of Contract L3. FAR 52.233-2 - Service of Protest L4. FAR 52.252-3 - Alterations in Solicitation

L5. Questions and Requests for Clarification L6. Proposal Content and Proposal Format

L7. Proposal Format and Page Count Limitation and Explanation

SECTION M – EVALUATION FACTORS FOR AWARD

M1. FAR, GSAR, and CAR Provisions Incorporated by Reference

M2. Proposal Evaluation, Evaluation Factors for Award, and Basis for Award M3. Source Selection Process

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PART I – THE SCHEDULE

SECTION A – SOLICITATION/CONTRACT FORM

This Solicitation is, and the resulting Contract will be, prepared in accordance with the Uniform

Contract Format set forth in FAR Subpart 15.204-1.

(i) NAME, ADDRESS, AND LOCATION OF ISSUING ACTIVITY

Anthony W. Pellegrino, Contracting Officer

General Services Administration – Federal Acquisition Service

10 Causeway Street – Room 1085

Boston, MA 02222

(617) 565-5750

(617) 312-7266 – Mobile anthony.pellegrino@gsa.gov

(ii) SOLICITATION NUMBER: ID01150067

(iii) DATE OF ISSUANCE: April 26, 2016

(iv) CLOSING DATE AND TIME: Email version: 2:00 p.m. (EDT) May 26, 2016; and

DVD/CD version postmarked by close of business May 26, 2016, for delivery no later than 4:00 p.m. (EDT) May 31, 2016. (See also Section L)

(v) NUMBER OF PAGES: 58

(vi) REQUISITION OR OTHER PURCHASE AUTHORITY: 40 USC §501

(vii) BRIEF DESCRIPTION OF ITEM OR SERVICE:

NOAA Systems Engineering and Technical Services (SETS)

(viii) OFFEROR REQUIREMENTS:

The Cover Page (reference Section L, below) of the Offer shall contain the Offeror’s name and address as the same appears in SAM.gov. The Cover Page of the Offer shall state that the Offeror is registered in the GSA ITSS (ASSIST) web-based contracting system and that its ITSS account is active and up-to-date with all data in ITSS matching character for character the data in SAM.gov. The Proposal shall be submitted via email and electronically (CD/DVD format) by the Closing Date and Time in Section A(iv), above. Maximum email file size is 25Mb, including overhead.

(ix) OFFER EXPIRATION DATE:

The Offeror shall state an expiration date for its offer that is not earlier than July 30, 2016.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COST

FAR, GSAR, and CAR Clauses Incorporated by Reference

Includes amendments through FAC 2005-87.3, effective April 6, 2016.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR: http://www.acquisition.gov/

GSAR: http://www.acquisition.gov/

CAR: http://www.ecfr.gov (Select Title 48, Chapter 13) (Current through March 1, 2016)

B1. Commerce Acquisition Regulation (CAR) 1352.216-70 - Estimated and Allowable Costs

(a) Estimated Costs. The estimated cost of this contract is

$______________ [completed at time of award], which consists of

$______________ [completed at time of award] for reimbursable costs and

$______________ [completed at time of award] for Fixed Fee. These costs are be subject to the provisions of FAR 52.232-20 - Limitation of Cost, FAR 52.216-7 - Allowable Cost and

Payments, and FAR 52.216-8 Fixed Fee.

(b) Subject to Availability of Funds. “The amount of funding for this contract is

$_______________________________ [completed at time of award], which consists of

$_______________________________ [completed at time of award] for reimbursable costs and

$_______________________________ [completed at time of award] for Fixed Fee. These costs shall be subject to the provisions of FAR 52.232-22, “Limitations of Funds.”

(c) Allowable Costs. Final annual indirect cost rate(s) and the appropriate base(s) shall be established in accordance with FAR Subpart 42.7, in effect for the period covered by the indirect cost rate proposal. Until final annual indirect cost rates are established for any period, the

Government shall reimburse the contractor at billing rates established by the Contracting Officer

(or cognizant Federal agency official) or auditor in accordance with FAR 42.704, subject to adjustment when the final rates are established. The established billing rates are currently as follows: ______________________________________ [completed at time of award].

B2. Payment of Fixed Fee

Fixed Fee shall be earned for each hour of labor devoted to the Contract in the amount stated on

Attachment J1 (Column Fee $). The total Fixed Fee earned shall not exceed the amount stated in

Section B1 and Attachment J2. Subject to the withholding requirements of the allowable cost and payment and fixed fee clauses of this Contract, the Contractor may request Fixed Fee in each invoice as detailed in Sections G8 and G9.

SECTION C – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C1. Statement of Work, Contract Level

See Attachment J4 for the overarching Statement of Work.

C2. Work Assignments

Individual Work Assignments will be issued to refine the Statement of Work as specific tasks are identified and funding is provided (See Section F5).

The first four Work Assignments are provided in draft form as Attachments J7 through J10, inclusive. The Offer does not require and an Offeror shall not submit a Work Assignment Response or otherwise price or respond to the proposed Work

Assignments. The Government will submit a Work Assignment Request to the

Contractor following award of the Contract. These individual Work Assignments will be finalized during the transition period and submitted to the Contractor in accordance with Section F5. WA0 will issue directly after award to include the details and cost/price of the Transition Plan. The transition period will begin on the date of award, estimated as July 1, 2016. The Contractor will be responsible for full performance of the finalized Work Assignments on September 8, 2016.

SECTION D – PACKAGING AND MARKING

FAR, GSAR, and CAR Clauses Incorporated by Reference

D1. Preservation, Packaging, Packing, and Marking

Any deliverable/report required under this contract shall be delivered in accordance with standard commercial practices and shall be marked with the Contract Number. Deliverables, reports and manuals may also be requested to be submitted electronically.

SECTION E – INSPECTION AND ACCEPTANCE

E1. FAR, GSAR, and CAR Clauses Incorporated by Reference

Clause # Clause Title Date

CAR 1352.246-70 Place of Acceptance: Suitland, MD

FAR 52.246-3 Inspection of Supplies—Cost Reimbursement May 2001

FAR 52.246-5 Inspection of Services—Cost Reimbursement Apr 1984

SECTION F – DELIVERIES OR PERFORMANCE

F1. FAR, GSAR, and CAR Clauses Incorporated by Reference

FAR 52.242-15 Stop-Work Order

Alt.1

Aug. 1989

Apr. 1984

F2. FAR Subpart 11.4 Performance Schedule

(a) The Performance Schedule or “Period of Performance” of this contract is from July 1, 2016 through June 30, 2017 (“Base Period”). If an option is exercised, the period of performance shall be extended through the end of that option period. See, FAR 52.217-9 - Option to Extend the

Term of the Contract.

(b) The option periods that may be exercised are as follows:

Performance Period Start date End date

Option Period One (OP1) July 1, 2017 June 30, 2018

Option Period Two (OP2) July 1, 2018 June 30, 2019

Option Period Three (OP3) July 1, 2019 June 30, 2020

Option Period Four (OP4) July 1, 2020 June 30, 2021

F3. Place of Performance

The primary places of performance for the Contract are the Geostationary Operational

Environmental Satellite R Series (GOES-R) Program Office at the NASA Goddard Space Flight

Center in Greenbelt, MD; the Joint Polar Satellite System (JPSS) Program Office facility in

Greenbelt, MD; the Office of Systems Architecture and Advanced Planning (OSAAP), Office of

Satellite Ground Services (OSGS) and Office of Projects, Planning and Analysis (OPPA).

Program offices are located in Silver Spring, MD, and the NOAA Satellite Operations Facility

(NSOF) located in Suitland and Silver Spring, MD. A limited number of Contractor staff may also be based at the European Organization for the Exploration of Meteorological Satellites

(EUMETSAT) Headquarters facility in Darmstadt, Germany. The place of performance shall be stated in the Work Assignments. Telecommuting is not prohibited (ref. FAR 7.108). The

Clause # Title Date

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Contractor must account for on-site (Government) and off-site (Contractor) labor rates for

Contractor employees working at other than a Government facility (See Section L and

Attachment J1).

F4. Travel

Travel may be required to NOAA facilities located in Wallops, Virginia, Fairmont, WV, and

Fairbanks, AK, as well as other CONUS and OCONUS locations. The contractor shall participate in travel assignments as directed by the Government Contracting Officer’s

Representative (COR). The Contractor shall provide completed travel requests for travel at least three business days prior to the first day of planned travel. The Contractor shall submit travel costs on their monthly invoices within 30 days of travel. Travel shall be conducted and will be reimbursed in accordance with FAR 31.205-46 – Travel Costs. The Contractor is not entitled to fee (profit) on the cost of travel.

F5. Work Assignments

Work Assignments refine the general requirements of the Statement of Work. As requirements become firm and funding is available for obligation to the Contract, the Contracting Officer or designee will submit a Work Assignment Request (WAR) to the Contractor and request a Work

Assignment Response on or before a date certain. The Contractor shall immediately acknowledge receipt of the WAR by providing the date for furnishing the Work Assignment

Response or by requesting an alternate date from the Contracting Officer. The Work

Assignment Response shall (1) provide sufficient detail for the Government to assess the

Contractor’s understanding of the WAR and the likelihood of the Contractor successfully performing the WAR; and, (2) Using Attachments J1 and J2 of the Contract, detail the price of the WAR by labor category, the quantity of labor hours per labor category, the price (cost and fee) of each labor category (and any discounts from the ceiling price), and any Other Direct

Costs to perform the WAR. Following negotiations of the Work Assignment Response, if any, the Work Assignment shall be added to the Contract by mutual agreement in accordance with

FAR 43.103(a)(3). Other requirements and clauses of the Contract shall be modified upon issuance of the Work Assignment, e.g., Section B1, as required.

F6. Estimated Work Assignment/Contract Value

This Contract supports multiple offices within NESDIS and is intended to fulfill requirements as existing contracts supporting the multiple offices within NESDIS are completed. The estimated value of all Base Period Work Assignments per NESDIS office is set forth in Table 1. The

Government anticipates additional Work Assignments will be added during the Base Period as other NESDIS contracts expire or as additional requirements are identified and funds are provided; however, the total value of the Contract and the liability of the Government is limited to the amount allotted to the Contract in accordance with FAR 52.232-20 or FAR 52.232-22 as set forth in the Contract, see also Section B1. The total ceiling price for each Performance

Period is approximately $28,000,000.00 for a total contract ceiling of approximately

$140,000,000.00.

Table 1 – Anticipated Funding Cycle

Base Period

Funding Cycle Work Assignment

#1: CIO

Work Assignment

#2: GOES-R

Work Assignment

#3: OPAA

Work Assignment

#4: OSGS

Total Funded for

Base Year

July – Sept. 2016

(Q4 – FY16)

$316,000.00 $1,300,000.00 $350,000.00 $500,000.00 $2,466,000.00

Oct. – Dec. 2016

(Q1- - FY17)

$488,390.00 $909,870.00 $51,720.00 $3,500,000.00 $4,949,980.00

Jan. – Mar. 2017

(Q2 – FY17)

- $909,870.00 - $1,188,769.00 $2,098,639.00

Base Year Estimate (as of Solicitation Issuance Date)

$804,390.00 $3,119,740.00 $401,720.00 $5,188,769.00 $9,514,619.00

Work Assignment 0 (WA0) is the Transition Plan issued after Contract award (See Section L6.2.3). The cost and fee (price) of WA0 is shared proportionally among the four (4) programs represented above.

SECTION G -- CONTRACT ADMINISTRATION DATA

G1. FAR, GSAR, and CAR Clauses Incorporated by Reference

CAR 1352.201-70 Contracting Officer’s Authority

G2. CAR 1352.201-72 - Contracting Officer's Representative (COR)

(a) Ronald Smilek is hereby designated as the Contracting Officer's Representative (COR). The

COR may be changed at any time by the Government without prior notice to the contractor by a unilateral modification to the contract. The COR is located at:

NSOF – Suitland, Maryland

Phone Number: (301) 817-3801

E-mail: ronald.smilek@noaa.gov

(b) The responsibilities and limitations of the COR are as follows:

(c) The COR is responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(d) The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms or conditions. Any contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the express written prior authorization of the Contracting

Officer. The Contracting Officer may designate assistant or alternate COR(s) to act for the COR by naming such assistant/alternate(s) in writing and transmitting a copy of such designation to the contractor.

G3. CAR 1352.237-74 - Progress Reports

The contractor shall submit to the Government a progress report every 10 th day following the end of each month during the period of performance. The contractor shall deliver progress reports that summarize the work completed during the performance period, the work forecast for the mailto:ronald.smilek@noaa.gov

V5, 7/26/2016 following period, and state the names, titles and number of hours expended for each of the

Contractor's personnel assigned to the contract. The report shall also include any additional information—including findings and recommendations—that may assist the Government in evaluating progress under this contract. The first report shall include a detailed work outline of the project and the contractor's planned phasing of work by reporting period.

G4. CAR 1352.245-70 - Government Furnished Property

The Government will provide the following item(s) of Government property to the contractor.

The contractor shall be accountable for, and have stewardship of, the property in the performance of this contract. This property shall be used and maintained by the contractor in accordance with provisions of the “Government Property” clause included in this contract.

Item No. Description Quantity Delivery Date Property/Tag No.

(if applicable)

Completed at Time of Award (CATA)

Desktop Computer or

Laptop Computer

CATA CATA CATA

G5. Government Facilities

The Contractor will be granted ingress and egress at all necessary facilities. The Government will provide all working space, furniture; and desk telephones for contractor personnel located in

Government facilities. The facilities include:

(a) Workspace and Furniture. The Government may provide working space and furnishings for contractor personnel consistent with facilities provided to Government employees in that work area. During the period of performance of this Contract working space and furnishings may not be available for all contractor personnel. It may be necessary for a portion of the work to be performed at a Contractor facility. The Contractor shall share responsibility for physical security and safety, along with Government personnel. The number of on-site desk spaces available for

Contractor use will be detailed in each Work Assignment.

(b) Utilities. Contractor employees will be provided the same utilities as those provided

Government employees while located at the government building. The Contractor shall use

Government furnished utilities in a prudent manner.

(c) Telephone. The Government shall furnish desk telephone service to the work area for official use only.

(d) Janitorial Services. The Government shall provide the same janitorial service to the

Contractor as provided for the government buildings.

G6. Post-Award Orientation Meeting

A Post-Award Orientation Meeting shall be held among the Contractor, NOAA, and GSA within ten (10) days following the date of award of the Contract resulting from this Solicitation. The

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Contractor shall produce the four (4) Key Personnel (as listed in Section H3), the Contract

Manager (or other named position) assigned by the Contractor to administer the Contract, and a person or persons responsible for submitting vouchers for reimbursable costs under the Contract.

The Post-Award Orientation Meeting shall be conducted at the NSOF in Suitland, MD.

G7. Subcontractors

The Government approves the issuance of all subcontracts in the accepted Offer incorporated by reference into the Contract. If a Contractor proposes a subcontractor not included in the original

Offer and therefore the Contract, the Contractor shall comply with FAR 52.244-2 – Subcontracts and FAR 44.2 – Consent to Subcontracts.

G8. Electronic Invoicing Process (Dec 2014)

GSA employs Electronic Commerce in Contracting to the maximum extent practicable.

Contractors shall use the GSA Assisted Acquisition Service Business System (ASSIST), also known as IT Solutions Shop (ITSS) at https://portal.fas.gsa.gov to submit invoices. All invoice information, to include attached documents, shall be submitted to ASSIST via the Central

Invoice Service (CIS).

(a) For each invoice, the contractor shall complete the required fields provided in ASSIST CIS and must attach a copy of the invoice. Assistance in using the GSA ASSIST CIS application and answers to related questions may be obtained via email at aasbs.helpdesk@gsa.gov or by calling (877) 472-4877.

(b) The Invoice Form will include all active Task Items on the contract. The contractor shall enter the invoice amount in dollars and cents for each Task Item.

(c) Additional instructions may be provided by the Contracting Officer, Contracting Officer’s

Representative, or the Customer Account Manager, immediately following the award of the contract or during contract administration to further enhance the use of Electronic Commerce in

Contracting or to ensure compliance with GSA or GSA Customer Agency requirements or policies.

G9. Invoice Content (Jan 2014)

(1) In addition to the requirements of a proper invoice as set forth in the Federal Acquisition

Regulation, an invoice submitted in accordance with the clause titled Electronic Invoicing

Process (January 2014), shall contain the following:

Name of the business concern, address, and telephone number

Invoice date

Invoice number

Contract Number

ITSS (GSA ASSIST) Identification Number

Task Order Number and any other authorization for delivery of property or services

Accounting Control Transaction (ACT) number

Item Number, National Stock Number (NSN) or other product identification number, description, price, and quantity of property or services actually delivered or rendered

Breakout of amount claimed by Contract Task Item Number or Contract Line Item Number

Shipping and payment terms

Name (where practicable), title, phone number, and complete mailing address of responsible official to whom payment is to be sent. The "remit to" address must correspond to the remittance address in the Contract.

Cumulative amount invoiced of current performance period

Cumulative percent invoiced of current performance period

Cost-Reimbursable and Labor Hour/Time and Material Contracts shall include:

i) labor category;

ii) hours worked per labor category;

iii) rate per labor category;

iv) total cost per labor category;

v) extended or “cumulative” amount per labor category;

vi) total travel costs incurred this invoice period;

vii) total travel costs to date;

viii) total of any other costs incurred this invoice period;

ix) amount obligated contract as of the invoice period;

x) total value of the contract for the performance period invoiced;

xi) total amount invoiced to date;

xii) total amount paid to date;

xiii) total of all costs incurred and invoiced;

xiv) total amount incurred but not paid to date;

xv) burn rate for the current invoice; and

xvi) average monthly burn rate of the performance period invoiced.

Travel – Name of traveler, date(s) of travel, location of travel, dollar amount of travel, and receipts for all travel expenses greater than $_______ ($75.00 unless a different number is inserted).

Other Direct Costs (ODC) – Description of the ODC, quantity, unit price and total price/cost of each ODC.

(2) Invoices shall be submitted in accordance with the following schedules:

Fixed-Price Contracts – At least five days after the end of the month in which the item(s) or services were delivered and accepted by the Government.

Cost-Reimbursement, Time-And-Materials and Labor-Hour Contracts – Not later than the twenty-fifth day of the month following the end of any monthly billing period.

(3) Additional instructions may be provided by the Contracting Officer, Contracting Officer’s

Representative, or the Customer Account Manager, immediately following the award of the contract or during contract administration to ensure compliance with GSA or GSA Customer

Agency requirements or policies.

G10. Annual Performance Period Close-out

The Contractor shall provide a financial accounting to the Contracting Officer not more than ninety (90) days following completion of each performance period of the Contract. The financial accounting shall state:

1. The amount of funds allotted to the Contract for the applicable performance period;

2. The amount of all costs incurred during the applicable performance period;

3. The amount of fee earned during the applicable performance period;

4. The amount of reimbursement (payments) by the Government for cost incurred during the applicable performance period;

5. The amount of fee paid during the applicable performance period;

6. The amount of outstanding costs incurred during the applicable performance period;

7. The amount of outstanding fee owed for the applicable performance period; and

8. The amount of funds allotted to the contract in excess of the amount necessary to reimburse the Contractor for all costs incurred and fee earned during the applicable performance period.

G11. Work Assignments and Budget Reporting

Funds obligated to a specific Work Assignment may not be available for other Work

Assignments unless specifically stated in the modification. A Budget Report shall be provided monthly and shall detail the dollar amount allotted (obligated) to each Work Assignment, the dollar amount incurred, the percent of funds remaining, and the date the Contractor will incur

100% of the amount allotted to each Work Assignment.

G12. Deliverables

The Contractor shall provide specific and unique required deliverables, including reports, meeting minutes, trip reports and documentation of the work performed as called for within the

SOW.

Work Assignment Requests (WARs) may specify a different deliverable requirement in order to expedite the delivery of written documentation. Absent any deviation cited in the Work

Assignments, the requirement set forth herein shall apply.

G12.1 Reporting

All reports will be delivered electronically in the Contractor’s format in a Microsoft Office readable file.

G12.1.1 Progress Reports

The Contractor shall prepare a monthly report detailing significant events and status of ongoing

Work Assignments and the Contract.

The Contractor shall prepare a progress report describing the work completed during the performance period, the work forecast for the following period, and the names, titles and number of hours expended for each of the Contractor’s personnel as well as the forecasted need for the remaining period of performance for each Work Assignment.

The Contractor shall submit to the Contracting Officer (CO), and the Contracting Officer’s

Representative (COR), a progress report on a monthly basis.

For monthly reports defining work performed on each Work Assignment, progress, problems, and projected work during the next reporting period, the Contractor shall deliver the reports by the 10th day of each calendar month, and cover the activities and period of the preceding calendar month.

The Contractors Progress Report shall be compliant, at a minimum, with the following:

a) The Progress Report shall include a brief summary, including short statements on the project’s objectives, scope, methodology, information obtained, and conclusions.

b) The Progress Report shall identify the anticipated results and outcome, accomplishments/summary, and pending issues/comments for the task.

c) The Progress Report shall also include any additional information, including findings and recommendations that may assist the Government in evaluating progress and managing activities under this contract.

d) The first Progress Report for each Work Assignment shall include a detailed work plan outline of the project and the Contractor’s planned phasing of work by reporting period.

e) The subsequent Progress Reports shall identify compliance and deviations with the initial work plan.

f) The Progress Report shall include a Financial Report for each Work Assignment requiring progress reporting.

G12.1.2. Financial Reports

The Contractors Financial Report shall be compliant, at a minimum, with the following:

a) The Financial Report shall identify each Work Assignment Request.

b) The Financial Report shall identify the negotiated amount by cost category.

c) The Financial Report shall identify the cost incurred to date by cost category.

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d) The Financial Report shall identify the current estimated cost required to complete the

Work Assignment by cost category.

e) The Financial Report shall identify the difference between the negotiated cost and the total of the cost incurred to date and cost estimated to complete the Work Assignment based on the current status of the Work Assignment. The difference between the negotiated cost and the combination of the cost incurred to date and required to complete the Work Assignment will indicate the need for additional obligations or the anticipated cost savings.

f) The Contractor shall project the percentage of completion based on the current amount allotted to the Contract and by Work Assignment and furnish the Government a timeframe for which the 75% of cost will be incurred, as specified in FAR 52.232-20 and

FAR.232-22.

G12.1.3. Contract Closeout Report

The Contractors Contract Closeout Report shall be compliant, at a minimum, with the following:

a) The Contractor shall submit a Contract Closeout Report at such time when final audited rates and final costs are available.

b) The Contract Closeout Report shall include a reconciliation of direct and indirect cost and provide the Government with the settlement amount.

In addition, the Contractor shall complete the attached Release of Claims, Attachment J6.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H1. FAR, CAR, and GSAR Clauses Incorporated by Reference

CAR: http://www.ecfr.gov (Select Title 48, Chapter 13) e-CFR (Current through March

1, 2016)

H1.1 National Security Contracts (*Supplement to CAR 1352.237-72)

The Program Manager and Chief Engineer key personnel positions shall have, at the time of

Contract award, and maintain throughout the Performance Period(s), a Top Secret Clearance.

Additional Information Technology and Personnel Security requirements are specified in Work

Assignments. (See also, Section C Attachment J5 – Statement of Work, Section 2.1.1.4)

H2. CAR 1352.228-70 - Insurance Coverage

(a) Workers Compensation and Employer's Liability. The contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the

Clause # Title

CAR 1352.209-71 Limitation of Future Contracting (Alt III)

CAR 1352.208-70 Restrictions on Printing and Duplicating

CAR 1352.209-72 Restrictions Against Disclosure

CAR 1352.209-73 Compliance with the Laws

CAR 1352.209-74 Organizational Conflict of Interest

CAR 1352.228-71 Deductible Under Required Insurance Coverage – Cost

Reimbursement

CAR 1352.228-76 Approval of Group Insurance Plans

CAR 1352.231-71 Duplication of Effort

CAR 1352.237-70 Security Processing Requirements – High or Moderate Risk Contracts

CAR 1352.237-71 Security processing requirements—low risk contracts

CAR 1352.237-72 Security processing requirements—national security contracts

CAR 1352.237-73 Foreign National Visitor and Guest Access to Departmental Resources

CAR 1352.239-70 Software License Addendum

CAR 1352.239-71 Electronic and Information Technology

CAR 1352.239-72 Security Requirements for Information Technology Resources

V5, 7/26/2016 employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General liability. (1) The contractor shall have bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) When special circumstances apply in accordance with FAR 28.307-2(b), Property Damage Liability

Insurance shall be required in the amount of $0.00.

(c) Automobile liability. The contractor shall have automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

(d) Aircraft public and passenger liability. When aircraft are used in connection with performing the contract, the contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger liability, and $200,000 per occurrence for property damage. Coverage for passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(e) Vessel liability. When contract performance involves use of vessels, the Contractor shall provide, vessel collision liability and protection and indemnity liability insurance as determined by the Government.

H3. CAR 1352.237-75 - Key Personnel

(a) The contractor shall assign the following four (4) key personnel to manage the Contract as a whole:

Program Manager;

Chief Engineer (Engineer 5);

Subject Matter Expert; and

Systems Architect

(b) The contractor shall obtain the consent of the Contracting Officer prior to making key personnel substitutions. Replacements for key personnel must possess qualifications equal to or exceeding the qualifications of the personnel being replaced, unless an exception is approved by the Contracting Officer.

(c) Requests for changes in key personnel shall be submitted to the Contracting Officer at least

15 working days prior to making any permanent substitutions. The request should contain a detailed explanation of the circumstances necessitating the proposed substitutions, complete

V5, 7/26/2016 resumes for the proposed substitutes, and any additional information requested by the

Contracting Officer. The Contracting Officer will notify the contractor within 10 working days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes.

(d) Individual Work Assignments may have additional key personnel requirements, which will also be subject to H3(a) and (b) above.

H4. Observance of Legal Holidays

(a) Government buildings will be closed on the following holidays: New Year's Day, Birthday of

Martin Luther King, Jr., President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

(b) Government buildings will also be closed on any other day designated by Federal statute, Executive order, or the President's proclamation.

H5. Accounting System

The Contractor’s accounting system shall be adequate for determining costs applicable to the contract in compliance with FAR Part 31, Contract Cost Principles and Procedures.

H6. Organizational Conflict Of Interest (OCI)

(a) If an Offeror is currently providing support, or anticipates providing support that creates or represents an actual or potential organizational conflict of interest (OCI), the Offeror shall immediately disclose this actual or potential OCI to GSA in accordance with FAR Subpart 9.5.

The nature of the OCI may involve the prime contractor, subcontractors of any tier, or teaming partners.

(b) The Contractor is required to complete and sign an OCI Statement, per Section L6.2.6 of this solicitation. The Offeror must represent either that (1) It is not aware of any facts which create any actual or potential OCI relating to the award of this contract, or (2) It has included information in its proposal, providing all current information bearing on the existence of any actual or potential OCI and has included a mitigation plan in accordance with paragraph (c) below and Section L6.2.6 of this solicitation.

(c) If an Offeror with an actual or potential OCI believes the conflict can be avoided, neutralized, or mitigated, the Offeror shall submit a mitigation plan to the Government for review.

(d) In addition to the mitigation plan, the CO may require further information from the Offeror.

The CO will use all information submitted by the Offeror, and any other relevant information known to GSA, to determine whether an award to the Offeror may take place, and whether the mitigation plan adequately avoids, neutralizes, or mitigates the OCI.

V5, 7/26/2016

(e) If any such conflict of interest is found to exist, the CO may determine that the conflict cannot be avoided, neutralized, mitigated or otherwise resolved to the satisfaction of the

Government and the Offeror may be found ineligible for award. Alternatively, the CO may determine that it is otherwise in the best interest of the United States to contract with the Offeror and include the appropriate provisions to avoid neutralize, mitigate, or waive such conflict in the contract awarded.

H7. Non-Disclosure Requirements

If the contractor acts on behalf of, or provides advice with respect to any phase of an agency procurement, as defined in FAR 3.104-4, then the contractor shall execute and submit a

Corporate Non-Disclosure Agreement (NDA) Form (Attachment J5), and ensure that all its personnel (to include subcontractors, teaming partners, and consultants) who will be personally and substantially involved in the performance of the contract and/or Work Assignment:

(a) Are listed on a signed Addendum to Corporate Non-Disclosure Agreement (NDA) Form

(Attachment J5) prior to the commencement of any work on the Contract and/or Work

Assignment.

(b) Are instructed in the FAR 3.104 requirements for disclosure, protection, and marking of contractor bid or proposal information, or source selection information.

(c) Are instructed in FAR Part 9 for third-party disclosures when acting in an advisory capacity.

All proposed replacement contractor personnel also must be listed on a signed Addendum to

Corporate NDA and be instructed in the requirements of FAR 3.104. Any information provided by contractors in the performance of this Contractor and/or Work Assignment or obtained from the Government is only to be used in the performance of the contract and/or Work Assignment.

The contractor shall put in place appropriate procedures for the protection of such information and shall be liable to the Government for any misuse or unauthorized disclosure of such information by its personnel, as defined above.

PART II – CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I1. FAR 52.252-2 - Clauses Incorporated by Reference (Feb 1998)

FAR 52.202-1 Definitions Nov 2013

FAR 52.203-3 Gratuities Apr 1984

FAR 52.203-5 Covenant Against Contingent Fees May 2014

FAR 52.203-6 Restrictions of Subcontractor Sales to the Government Sep 2006

FAR 52.203-7 Anti-Kickback Procedures May 2014

FAR 52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activities

May 2014

FAR 52.203-10 Price of Fee Adjustment for Illegal or Improper Activity May 2014

FAR 52.203-12 Limitation on Payments to Influence Certain Federal

Transactions

Oct 2010

FAR 52.203-13 Contractor Code of Business Ethics and Conduct Oct 2015

FAR 52.203-14 Display of Hotline Poster(s) Oct 2015

FAR 52.203-15 Whistleblower Protections Under The American Recovery

And Reinvestment Act of 2009

Jun 2010

FAR 52.203-16 Preventing Personal Conflicts of Interest Dec 2011

FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights

Apr 2014

FAR 52.204-4 Printed or Copied Double-Sided on Recycled Paper May 2011

FAR 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011

FAR 52.204-10 Reporting Executive Compensation and First-Tier

Subcontract Awards

Oct 2015

FAR 52.204-13 System for Award Management Maintenance July 2013

FAR 52.204-14 Service Contract Reporting Requirements Jan 2014

FAR 52.207-3 Right of First Refusal of Employment May 2006

FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for

Debarment

Oct 2015

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Clause # Title Date

FAR 52.209-9 Updates of Publicly Available Information Regarding

Responsibility Matters (If the Offeror checked “has” in paragraph (b) of the provision at 52.209-7)

July 2013

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic

Corporations

Nov 2015

FAR 52.210-1 Market Research Apr 2011

FAR 52.215-2 Audit and Records—Negotiation Oct 2010

FAR 52.215-8 Order of Precedence—Uniform Contract Format Oct 1997

FAR 52.215-17 Waiver of Facilities Capital Cost of Money

(If Contractor did not propose facilities capital cost of money in its offer)

Oct 1997

FAR 52.215-23 Limitations on Pass-Through Charges Oct 2009

FAR 52.216-7 Allowable Cost and Payment: (a)(3) 30 th

Jun 2013

FAR 52.216-8 Fixed Fee Jun 2011

FAR 52.217-8 Option to Extend Services: thirty (30) days before contract expiration)

Nov 1999

FAR 52.217-9 Option to Extend the Term of the Contract: (a) “10 days before the contract expires” in the first blank,“30 days” in the second blank ; (c) “60 months”

Mar 2000

FAR 52.219-4 Notice of Price Evaluation preference for HUBZone Small

Business Concerns

Oct 2014

FAR 52.219-8 Utilization of Small Business Concerns Oct 2014

FAR 52.219-9 Small Business Subcontracting Plan Oct 2015

FAR 52.219-16 Liquidated Damages—Subcontracting Plan Jan 1999

FAR 52.219-28 Post-Award Small Business Program Rerepresentation Jul 2013

FAR 52.222-2 Payment for Overtime Premiums: Completed at Time of

Award

Jul 1990

FAR 52.222-3 Convict Labor Jun 2003

FAR 52.222-17 Nondisplacement of Qualified Workers May 2014

FAR 52.222-21 Prohibition of Segregated Facilities Apr 2015

FAR 52.222-26 Equal Opportunity Apr 2015

FAR 52.222-29 Notification of Visa Denial Apr 2015

FAR 52.222-37 Employment Reports on Veterans Feb 2016

FAR 52.222-40 Notification of Employee Rights Under the National Labor

Relations Act

Dec 2010

FAR 52.222-46 Evaluation of Compensation for Professional Employees Feb 1993

FAR 52.222-50 Combating Trafficking in Persons Mar 2015

FAR 52.222-54 Employment Eligibility Verification Oct 2015

FAR 52.223-5 Pollution Prevention and Right-to-Know Information May 2011

FAR 52.223-6 Drug-Free Workplace May 2001

FAR 52.223-10 Waste Reduction Program May 2011

FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging

While Driving

Aug 2011

FAR 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008

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Clause # Title Date

FAR 52.227-1 Authorization and Consent Dec 2007

FAR 52.227-2 Notice and Assistance Regarding Patent and Copyright

Infringement

Dec 2007

FAR 52.227-3 Patent Indemnity Apr 1984

FAR 52.227-14 Rights in Data—General May 2014

FAR 52.227-17 Rights in Data—Special Works Dec 2007

FAR 52.228-7 Insurance – Liability to Third Persons Mar 1996

FAR 52.229-8 Taxes—Foreign Cost-Reimbursement Contracts Mar 1990

FAR 52.230-2 Cost Accounting Standards Oct 2015

FAR 52.230-3 Disclosure and Consistency of Cost Accounting Practices Oct 2015

FAR 52.230-6 Administration of Cost Accounting Standards Jun 2010

FAR 52.232-9 Limitation on Withholding of Payments Apr 1984

FAR 52.232-17 Interest May 2014

FAR 52.232-20 Limitation of Cost Apr 1984

FAR 52.232-22 Limitation of Funds Apr 1984

FAR 52.232-23 Assignment of Claims

Alt I

May 2014

Apr 1984

FAR 52.232-25 Prompt Payment

Alt I

Jul 2013

Feb 2002

FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award

Management

Jul 2013

FAR 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013

FAR 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

Dec 2013

FAR 52.233-1 Disputes May 2014

FAR 52.233-3 Protest After Award

Alt I

Aug 1996

Jun 1985

FAR 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004

FAR 52.237-3 Continuity of Services Jan 1991

FAR 52.239-1 Privacy or Security Safeguards Aug 1996

FAR 52.242-1 Notice of Intent to Disallow Costs Apr 1984

FAR 52.242-3 Penalties for Unallowable Costs May 2014

FAR 52.242-4 Certification of Final Indirect Costs Jan 1997

FAR 52.242-13 Bankruptcy Jul 1995

FAR 52.243-2 Changes – Cost Reimbursement

Alt. I

Aug 1987

Apr 1984

FAR 52.244-2 Subcontracts: (d) Completed at Time of Award; (j)

Completed at Time of Award

Alt 1

Oct 2010

Jun 2007

FAR 52.244-5 Competition in Subcontracting Dec 1996

FAR 52.244-6 Subcontracts for Commercial Items Feb 2016

FAR 52.245-1 Government Property Apr 2012

FAR 52.245-9 Use and Charges Apr 2012

FAR 52.246-25 Limitation of Liability – Services Feb 1997

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Clause # Title Date

FAR 52.248-1 Value Engineering Oct 2010

FAR 52.249-6 Termination (Cost-Reimbursement) May 2004

FAR 52.249-14 Excusable Delays Apr 1984

FAR 52.251-1 Government Supply Sources Apr 2012

FAR 52.252-4 Alterations in Contract Apr 1984

I2. FAR Clauses – Full Text

I2.1 FAR 52.222-35 - Equal Opportunity for Veterans (Oct 2015)

(a) Definitions. As used in this clause—

“Active duty wartime or campaign badge veteran,” “Armed Forces service medal veteran,”

“disabled veteran,” “protected veteran,” “qualified disabled veteran,” and “recently separated veteran” have the meanings given at FAR 22.1301.

(b) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-300.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified protected veterans, and requires affirmative action by the

Contractor to employ and advance in employment qualified protected veterans.

(c) Subcontracts. The Contractor shall insert the terms of this clause in subcontracts of $150,000 or more unless exempted by rules, regulations, or orders of the Secretary of Labor. The

Contractor shall act as specified by the Director, Office of Federal Contract Compliance

Programs, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.

I2.2 FAR 52.222-36 - Equal Opportunity for Workers with Disabilities (Jul 2014)

(a) Equal opportunity clause. The Contractor shall abide by the requirements of the equal opportunity clause at 41 CFR 60-741.5(a), as of March 24, 2014. This clause prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by the Contractor to employ and advance in employment qualified individuals with disabilities.

(b) Subcontracts. The Contractor shall include the terms of this clause in every subcontract or purchase order in excess of $15,000 unless exempted by rules, regulations, or orders of the

Secretary, so that such provisions will be binding upon each subcontractor or vendor. The

Contractor shall act as specified by the Director, Office of Federal Contract Compliance

Programs of the U.S. Department of Labor, to enforce the terms, including action for noncompliance. Such necessary changes in language may be made as shall be appropriate to identify properly the parties and their undertakings.

PART III – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J – LIST OF ATTACHMENTS

J1. Cost Summary Details

J2. Payment of Fixed Fee

J3. Labor Category Definitions

J4. Statement of Work

J5. Non-Disclosure Agreement (NDA) Form

J6. Release of Claims Form

J7. Work Assignment #1 - CIO

J8. Work Assignment #2 – GOES-R

J9. Work Assignment #3 - OPPA

J10. Work Assignment #4 – OSGS

J11. Department of Commerce Small Business Participation Goals (FY2016)

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENT OF OFFERORS

K1. FAR, GSAR, and CAR Provisions Incorporated by Reference

CAR: http://www.ecfr.gov (Select Title 48, Chapter 13)

K2. FAR 52.204-3 - Taxpayer Identification (Oct 1998)

1. Definitions.

“Common parent,” as used in this provision, means that corporate entity that owns or controls an affiliated group of corporations that files its Federal income tax returns on a consolidated basis, and of which the Offeror is a member.

“Taxpayer Identification Number (TIN),” as used in this provision, means the number required by the Internal Revenue Service (IRS) to be used by the Offeror in reporting income tax and other returns. The TIN may be either a Social Security Number or an Employer

Identification Number.

2. All Offerors must submit the information required in paragraphs (d) through (f) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the IRS. If the resulting contract is subject to the payment reporting requirements described in Federal Acquisition Regulation (FAR) 4.904, the failure or refusal by the

Offeror to furnish the information may result in a 31 percent reduction of payments otherwise due under the contract.

3. The TIN may be used by the Government to collect and report on any delinquent amounts arising out of the Offeror’s relationship with the Government (31 U.S.C. 7701(c)(3)). If the

Provision # Title Date

FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence

Certain Federal Transactions

Sep 2007

FAR 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014

FAR 52.222-38 Compliance…