_______ICE.pdf
PDF 233 KB Posted
- Solicitation number
- 250173
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for Telephone Town Call Services related to the 2026 Long-Range Transportation Plan. The project involves providing in-house software to develop and administer a countywide telephone town call with a contract term effective May 1, 2026 through April 30, 2027. The scope of work includes data setup, data collection, telephone townhall meeting facilitation, Spanish language broadcast, Vietnamese language broadcast, and toll-free minutes charges. The ICE was prepared by Marissa Espino, Public Outreach Section Manager III, with a cost estimate date of November 15, 2025, and the assigned term date is November 15, 2025.
The total estimated cost for this procurement is $35,000, with no direct labor, overhead, materials, information technology support, travel, or other direct costs itemized. All costs are attributed to subcontractor and consultant services, broken down as follows: data setup charge of $200, data collection of $14,800, telephone townhall meeting of $15,000, Spanish broadcast of $2,000, Vietnamese broadcast of $2,000, and toll-free minutes charge of $1,000. The cost estimate was substantiated by referencing two other past contracts with similar work and accounting for the addition of another language to be simulcasted during the telephone townhall. Purchase Requisition Number R000990 was assigned for this procurement effort.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Telephone Town Call Services for the 2026 Long-Range Transportation Plan
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R000990
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 11/15/2025
Requestor: Marissa Espino PublicOutreachSectionManager
III
Phone Ext.: 5607
Name Title
Signature:
Cost Estimate: $ 35,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information:
The estimated amount was determined by referencing two other past contracts with similar work and considering the fact that we are adding another language to be simulcasted during the telephone townhall.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Marissa Espino Date: 11/15/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Data Setup Charge $ 200.00 Data Collection $ 14,800.00 Telephone Townhall Meeting $ 15,000.00 Spanish broadcast $ 2,000.00 Vietnamese broadcast $ 2,000.00 Toll free minutes charge $ 1000.00
Total Subcontractor(s) / Consultant(s): $ 35,000.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 35,000.00
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