HVACFilter26-0130BF.xlsx

This is a Bid Form 26-0130 for HVAC Filter Replacement Service issued by The School Board of Sarasota County, Florida, for the replacement of HVAC filters and frames across all facilities owned and operated by the school district. The contract is for a one-year term and requires bidders to provide filter replacement services six times per year at all specified locations, with the School Board of Sarasota County (SBSC) retaining the right to adjust the filter change schedule, number of locations serviced, or filter types as needed without affecting established pricing. The bid form itemizes 84 line items covering various filter sizes and types, including antimicrobial polyester pad filters, box pleat HC M13 filters, and M13 PleatLink or approved alternative filters, with estimated annual usage quantities ranging from 6 to 2,796 units per filter type. Service includes provision of all filter media, frames if required, labor, supervision, materials, equipment, travel, fuel, overhead, and proper disposal of materials.

Bidders must submit pricing for each filter change including the filter itself, with annual pricing calculated based on six filter changes per year multiplied by the estimated usage quantity for each item. The bid form includes a section for bidders to propose percentage discounts for any brands, manufacturers, or materials not previously listed, and requires bidders to provide details regarding the recyclability of filter materials if recyclable options are bid. The School Board of Sarasota County is pursuing a green initiative focused on creating a cleaner, healthier environment, with filter specifications indicating minimum requirements for disposable or recycled filter material. All costs for labor, materials, equipment, fuel, overhead, profit, travel, and proper disposal of waste materials must be included in the per-filter-change pricing submitted by bidders.