A._Certification_Page.pdf
PDF 558 KB Posted
- Attached to
- HVAC Filter Replacement Service Bid
- Solicitation number
- 26-0130
- Issued by
- Sarasota County, Florida
About this file
This is a certification page for a sealed solicitation issued by the School Board of Sarasota County, Florida, Materials Management Purchasing Department for HVAC Filter Replacement Service (Bid #26-0130). The School Board seeks an agreement for one year of ongoing replacement of HVAC filters and frames, including all associated services and materials for all facilities owned and operated by the school district, with specifications indicating minimum requirements for disposable or recycled filter material as part of a green initiative. Solicitations must be submitted electronically via the VendorLink Portal by January 6, 2026, at 1:00 p.m. EST. Recommended awards will be posted on or about February 10, 2026, and results will be presented for Board action on February 17, 2026, at 10:00 a.m. EST. The contract term is 12 months, with prices remaining firm for re-orders during this period.
Bidders must certify whether their company meets drug-free workplace certification requirements, as this information determines tie-breaking procedures outlined in the solicitation specifications. Delivery or completion shall occur within a specified number of calendar days after receipt of purchase order, with the exact timeframe to be indicated by the proposer. All submissions must be in acceptable file formats (Microsoft Excel, PDF, or ZIP files) with printing enabled. Bidders are responsible for ensuring timely upload through VendorLink; the School Board assumes no responsibility for delays from technical issues or other occurrences. Protests of recommended awards must be filed within the timeframe prescribed in Florida Statutes Section 120.57(3), and any required protest bonds must be posted within the allowed timeframe to preserve protest rights.
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Text version
MATERIALS MANAGEMENT
PURCHASING DEPARTMENT
101 Old Venice Road, Osprey, FL 34229 941-486-2183 ▪ Fax 941-486-2188 SarasotaCountySchools.net
ATTACHMENT A
ISSUE DATE: December 11, 2025 SOLICITATION TITLE: HVAC Filter Replacement Service – Bid #26-0130
SUBMITTALS MUST BE RECEIVED AND TIME STAMPED PRIOR TO: January 6, 2026 at 1:00 p.m. EST
CONFIDENTIAL SOLICITATION: Confidential solicitations will be received electronically via our VendorLink Portal until the date and time as indicated above. www.myvendorlink.com Solicitations will be opened and recorded. All offerors and the general public are invited to attend. It is the sole responsibility of the offeror to ensure that their submittal has been uploaded successfully via VendorLink before the closing date and hour as shown above. Any failure on the part of the supplier to comply with the ensuing conditions and specifications shall be reason for termination of the contract.
Solicitations received after the scheduled time for opening will not be considered. The bidder is responsible for allowing adequate time to upload their submittal. If technical difficulties arise during submission of the bid response, it is the bidder’s responsibility to contact VendorLink technical support www.myvendorlink.com The School Board of Sarasota County, Florida shall not be responsible for delays caused in any occurrence. A submittal sent by mail, facsimile, electronic mail, telephone or any other means not specified will not be accepted. Acceptable file formats for upload are Microsoft Excel (.xls or .xlsx), .pdf or .ZIP file formats. Printing must be enabled on all files submitted.
SEALED SOLICITATION: Sealed solicitations will be received electronically by the Purchasing Office of the Materials Management Department until the date and time as indicated above.
POSTING: Recommended awards will be posted at the Purchasing Office and on the School District website:
Materials Management / Purchasing (sarasotacountyschools.net) and on VendorLink on or about: February 10, 2026.
BOARD ACTION DATE: Results will be presented for Board action at 1960 Landings Boulevard, Sarasota, Florida, at 10:00 a.m.
EST on: February 17, 2026.
Chapter 120 Florida Statutes: Recommended awards will be posted for review by interested parties at the location where submittals were opened and remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the protest bond or other security required by School Board Rule 7.701, within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Copies of this procedure are available from the Materials Management Department.
Please indicate in the space provided whether or not your company meets the drug-free workplace certification. This information is required to determine tie procedures as outlined in the ITB specifications.
___________ Does meet drug-free workplace certification.
___________ Does not meet the drug-free workplace certification.
Prices are firm for re-orders for 12 months after award of ITB.
DELIVERY OR COMPLETION _____ calendar days after receipt of purchase order.
CERTIFI
CATION
The proposer hereby agrees that he/she read and thoroughly understands the terms, conditions, and specifications as contained in this solicitation, and further, the items of material, or services offered meet the required minimum specifications, to provide the services and/or items, at the prices proposed, pursuant to the requirements of this document. By signing, “I have read, understand, and agree to all terms and conditions herein and as proposed.”
Company Name Address
Proposer’s Printed Name City
Proposer’s Signature State __________________Zip
Title Telephone
Date Fax
Federal I.D. Number Email https://sarasotacountyschools.bonfirehub.com%C2%A0 https://vendorsupport.gobonfire.com/hc/en-us https://www.sarasotacountyschools.net/Page/2694
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