Questions and Answers_Gdansk_Round 2.xlsx
XLSX spreadsheet 14 KB Posted
- Attached to
- S&RTS, Gdansk, Poland
- Solicitation number
- HTC711-26-R-E135
About this file
This file is a Questions and Answers log for Round 2 of solicitation HTC71126RE135 for Stevedoring and Related Terminal Services (S&RTS) at the Port of Gdansk, Poland. The Q&A document, updated 29 May 2026, addresses 13 contractor inquiries received on 20 May 2026 regarding the Performance Work Statement (PWS) and Schedule of Rates (SOR), with responses provided the same day.
Key modifications resulting from the Q&A process include: addition of agricultural washdown/technical pressure washing services requirements with water management permit/certification requirements; creation of line items for road salt (weather rated NaCl) priced per kilogram; addition of independent IMDG officer rates across multiple schedules (Schedules 2, 3A, 3B, and 3C) for explosive cargo handling supervision; clarification that standby time compensation uses extra labor base rates from Schedule 2; addition of line items for military moves involving towed trailers (ToTo units); conversion of miscellaneous third-party logistics line items (196-202) from daily to hourly rates; conversion of temporary facility line items (209-212) from weekly to daily rates; inclusion of water and electricity in pressure washer and wet-dry vacuum equipment rental line items; correction of forklift capacity line item (L218) to allow rate input; and splitting of rental shipping container line items to separately order container walls and transportation/setup/removal services. The government declined to require documentary proof of terminal access rights but clarified that the USG will not reimburse for unused staging areas. The government also maintained fire brigade rates on a daily basis rather than hourly to ensure service availability continuity during ammunition moves. These amendments provide cost optimization opportunities and clarify service delivery requirements without modifying the proposal response deadline of 10 June 2026.
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Other files
| File | Type | Posted |
|---|---|---|
| SOR - Gdansk Poland_updated 4 Jun 26.xlsx | XLSX spreadsheet | |
| Questions and Answers_Gdansk_Round 3.xlsx | XLSX spreadsheet | |
| Solicitation Amendment HTC71126RE1350004 SF 30.pdf | ||
| Attachment 2 - SOR - Gdansk Poland_25 May 26.xlsx | XLSX spreadsheet | |
| Attachment 1 - Performance Work Statement_Updated 27 May 26.pdf | ||
| Solicitation Amendment HTC71126RE1350003 SF 30.pdf | ||
| Solicitation Amendment HTC71126RE1350002 SF 30.pdf | ||
| SOR - Gdansk Poland Schedule of Rates_11 May 26.xlsx | XLSX spreadsheet | |
| Solicitation Amendment HTC71126RE1350001 SF 30.pdf | ||
| Questions and Answers_Gdansk.xlsx | XLSX spreadsheet | |
| Solicitation - HTC71126RE135.pdf | ||
| Attachment 3 - Mission Essential Plan.docx | DOCX document | |
| Attachment 4 - RFP Information and General Compliance Worksheet.xlsx | XLSX spreadsheet | |
| Attachment 2 - Schedule of Rates.xlsx | XLSX spreadsheet | |
| Attachment 5 - Technical Worksheet.docx | DOCX document | |
| Attachment 1 - Performance Work Statement.pdf.pdf |
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Text version
Round 2
SOLICITATION Q&A LOG
HTC71126RE135 Gdansk S&RTS UPDATED: 29 May 2026
| QUESTION # | DATE RECEIVED | DATE OF REPLY | GOVERNMENT'S RESPONSE | AMEND RFQ? | |
| 1 | 20-May-26 | In PWS 5.1.1 and 6.1.1, the contractor must perform cargo washing/fumigation services. To meet US Army Customs Agency – Europe and Customs and Border Clearance Agent (CBCA) standards, must contractors supply documented proof of water management permits for agricultural washing services at the Port of Gdansk? | 29-May-26 | Attachment 1 - Performance Work Statement Section 5.13 Agricultural Washdown / Technical Pressure Washing Services has been added to the PWS (in red font). A sentence was added to section 5.13.1 regarding obtaining water management permit/certification. | Yes |
| 2 | 20-May-26 | In accordance with PWS 6.5.6 Open Storage and Staging Lots/Yards, must offerors provide documentary evidence of legally enforceable access rights to the specific terminal areas they propose to use, such as lease rights, terminal-use agreements, or binding letters of commitment to staging space? | 29-May-26 | This is not a requirement per the PWS. That being said, IAW PWS 4.1.2.2 the USG will not pay for or reimburse for areas not used in concurrence with the mission. i.e. if an area is available and the contractor has access rights, terminal agreement or binding letter and the USG does not use the space. The USG is not liable for any costs incurred for the availability. | No |
| 3 | 20-May-26 | Salt Agriculture Hard Stand – As per PWS reference 5.7.10.2 Staging Area Requirement, staging area “…must be a sterile area, free of vegetation, insects, rodents, standing water, and any other foreign material that may compromise equipment cleanliness/sterile requirements.” During Spring and early Autumn season, the presence of land snails and snail residue require enhanced agricultural washdown and staging sterility preparations. In an effort to reduce unnecessary government costs during periods when this containment is not required, could you please add a line item to the SOR Port Facilities pricing Salt at a “Ton” ordering unit? | 29-May-26 | A line item has been added in Attachment 2 - Schedule of Rates, Schedule 6 for ROAD SALT (WEATHER RATED NaCl) per KG. | Yes |
| 4 | 20-May-26 | In accordance with the handling instructions established by the Gdansk Harbor Master Office, the Port of Gdansk requires a certified independent IMDG officer must be present while explosive cargo is both present on terminal and for the duration of vessel calls to Gdansk if in-transit Class 1 remains on board for future ports. The contractor has no control over the duration of services. To ensure cost savings, can you please create a new SOR line under Schedule 3 specifically for independent explosive handling supervision? | 29-May-26 | Line items have been added to Attachment 2 - Schedule of Rates, Schedules 2, 3A, 3B, and 3C for Independent IMDG Officer rates. | Yes |
| 5 | 20-May-26 | PWS Reference 5.6.4 outlines that “Vessel Loading and Discharging the USG will: … Arrange additional staging area or berthing (if applicable)”. Can you please describe how this assistance from the USG will be arranged? Is there a minimum square meter ordering requirement where this PWS reference would be activated? | 29-May-26 | The USG will seek the assistance of the contractor and the Port Authority to provide additional space, if required. |
| No, the request for additional space will be on a case by case basis, necessity by necessity. | No | |||||
| 6 | 20-May-26 | PWS 4.7.3 Standby Time - Standby time is clearly defined in the PWS, but there are no corresponding CLINs in the SOR. Please confirm how Standby charges will be invoiced under Schedule 3 of the SOR. | 29-May-26 | Per Attachment 1 - Performance Work Statement Section 4.7.3 "The Contractor will be compensated for standby time at extra labor base rates (Schedule 2 of the SOR)". | No | |
| 7 | 20-May-26 | There is no Line Item in the SOR 1A1 and 1A2 indicating a ToTo unit being towed by a Prime Mover. We kindly request the addition of another Line item for ToTo – towed by Prime Mover. | 29-May-26 | Line items for military moves have been added to Attachment 2 - Schedule of Rates, Schedules 1A1 and 1A2 and intra port moves. | Yes | |
| 8 | 20-May-26 | SOR Lines 231 and 232 for Miscellaneous Third-Party Logistics Services, “Fire Brigade on Berth With Operators” and “Fire Brigade Vessel With Seafarers” are priced on a daily basis. At the Port of Gdansk, Fire Brigade rates cannot be acquired by a “Day” unit basis. Can the Unit of Measure for the Fire Brigade rates be changed to be priced on a per “Hour” basis? | 29-May-26 | The costs for the fire brigade are required for all ammo moves. An hourly unit of measure leaves the opportunity for the fire brigade to say that they cannot provide services after or before a certain hour thus leaving the USG in a precarious state should the movement of the cargo go into additional time or start later in a given shift. The unit of duration remains the same. | No | |
| 9 | 20-May-26 | SOR, Line Items 196 to 202 have a Unit of Duration of per “Day.” To achieve cost efficiencies, can Unit of Duration be changed to per “Hour”? | 29-May-26 | Attachment 2 - Schedule of Rates line items have been changed to per hour. | Yes | |
| 10 | 20-May-26 | SOR, Line Items 209 to 212 have a Unit of Duration of per “Week” and a forecasted ordering period of 90 weeks. Can the Unit of Duration be changed to per “Day”? | 29-May-26 | Attachment 2 - Schedule of Rates line items have been changed to per day. | Yes | |
| 11 | 20-May-26 | SOR, Line 211 outlines the ordering process for PRESSURE WASHER HEATED, WITH ALL ATTACHMENTS. In the PWS, pressure washers are solely referred to in reference 4.3.1.6 during discussions of agricultural washing services. Can you please define if the ordering of Line 211 encompasses all equipment rental requirements to adequately service agricultural cargo washing services in accordance with PWS 4.3.1.6 and host nation regulations? | 29-May-26 | The line item for pressure washer has been added to include water and electricity on Attachment 2 - Schedule of Rates. |
| The line item for wet dry vacuum has added electricity on Attachment 2 - Schedule of Rates. | Yes | |||||
| 12 | 20-May-26 | SOR, Cell L218 for FORKLIFT, 7.01 LT - 10 LT CAPACITY does not allow a rate to be input into the pricing sheet. Can you please enable this function in the SOR document? | 29-May-26 | Attachment 2 - Schedule of Rates has been corrected to allow the contractor to provide a rate for this line item. | Yes | |
| 13 | 20-May-26 | SOR line 226 features RENTAL SHIPPING CONTAINERS (SECURITY WALL, INCLUDES TRANS, SETUP & REMOVAL). Can Line 226 be split into CONTAINER WALL 20FT- 40FT CONTAINERS, and then separately to order the CONTAINER WALL 20'-40' Delivered, setup, and removal? This can result in significant cost efficiencies throughout the life of the contract. | 29-May-26 | Attachment 2 - Schedule of Rates, Schedule 6 and Attachment 1 - Performance Work Statement Section 6.2.3.1 have been updated to account for line items split for container rental and transportation, setup, and removal. | Yes |
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