Questions and Answers_Round 2.xlsx
XLSX spreadsheet 13 KB Posted
- Attached to
- Koper, Slovania S&RTS
- Solicitation number
- HTC71126RE116
About this file
This document is a Questions and Answers (Q&A) log for a Stevedoring and Related Terminal Services (S&RTS) solicitation at the Port of Koper, Slovenia. The solicitation (HTC71126RE116) is issued by the Department of Defense United States Transportation Command for handling import and export of Defense Transportation System cargo. Key details from the Q&A include a 2-week solicitation extension granted to vendors, clarifications on customs documentation processing, and confirmation that the contract is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with no guaranteed frequency or volume of task orders. The government will provide customs documentation (US Forces Form 302), and the contractor will be responsible for processing these documents through the Host Nation Customs Office. Vendors sought clarification on operational details such as notice periods for job orders (minimum 48 hours advance notice) and expectations for simultaneous port operations that may occur 24 hours per day, 7 days per week, 365 days per year.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 2 - Schedule of Rates - Koper Slovenia_UPDATED11.20.25.xlsx | XLSX spreadsheet | |
| Questions and Answers Round 5.xlsx | XLSX spreadsheet | |
| Solicitation Amendment HTC71126RE1160003 SF 30.pdf | ||
| Questions and Answers Round 4.xlsx | XLSX spreadsheet | |
| Questions and Answers_Round 3.xlsx | XLSX spreadsheet | |
| Solicitation Amendment HTC71126RE1160002 SF 30.pdf | ||
| Questions and Answer_Round 1.xlsx | XLSX spreadsheet | |
| Solicitation Amendment HTC71126RE1160001 SF 30.pdf | ||
| Attachment 5 - Technical Worksheet.docx | DOCX document | |
| Attachment 4 - RFP Information and General Compliance Worksheet.xlsx | XLSX spreadsheet | |
| Attachment 2 - Schedule of Rates - Koper Slovenia.xlsx | XLSX spreadsheet | |
| Solicitation - HTC71126RE116.pdf | ||
| Attachment 1 - Performance Work Statement - Koper Slovenia.pdf | ||
| Attachment 3 - Mission Essential Plan.docx | DOCX document | |
| Synopsis_Koper.pdf |
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Text version
Round 1
SOLICITATION Q&A LOG
HTC71126RE116 Koper, Slovenia S&RTS UPDATED: 28 Oct 2025
| QUESTION # | DATE RECEIVED | PROSPECTIVE VENDOR'S QUESTION | DATE OF REPLY | GOVERNMENT'S RESPONSE | AMEND RFP? |
| 3 | 20-Oct-25 | Due to the complexity of the PWS, and as the government-owned port has not yet communicated applicable tariffs nor confirmed whether and which services may be delivered by third-party suppliers, we believe that an extension of 2 weeks would allow us to submit a more comprehensive and complete proposal that fully aligns with the Solicitation’s requirements. | 28-Oct-25 | The Government will grant a 2 week extension. | Yes |
| 4 | 23-Oct-25 | Attachment 4 - RFP Information and General Compliance Worksheet, PRICE PROPOSAL, SCHEDULE OF RATES (SOR), Action Item: Submitted applicable Collective Bargaining Agreements (CBA) or Union contracts as required by the Addendum to FAR 52.212-1 (8)(d). In the Addendum to FAR 52.212-1 (Instructions to Offerors) there’s no article (8)(d). Could you please confirm whether offerors are required to provide the referenced action item? | 28-Oct-25 | The Government has amended the RFP to add paragraph 8(d) to Addendum to FAR 52.212-1, Instruction to Offerors - Commercial Products and Commerical Services (MAR 2023). | Yes |
| 5 | 23-Oct-25 | Could you please advise on what will be the notice period for a job order (from RTOP issuance to ship's ETA)? | 28-Oct-25 | Reference PWS Section 6.4.1 - Hours of Operation. The Contractor may be required to perform simultaneous operations at the Port of Koper 24 hours per day, 7 days per week, and 365 days per year. The USG will give the Contractor as much notice of upcoming missions as possible or no less than 48 hours in advance. | No |
| 6 | 23-Oct-25 | Could you please advise on what will be expected frequency and volume of RTOPs per month/year? | 28-Oct-25 | Please note that this is an IDIQ contract, and therefore does not guarantee a consistent frequency or volume of task orders. The estimates provided within the IGCE are based on our best assessment of current and anticipated requirements, but are subject to adjustment as needs evolve.. | No |
| 7 | 23-Oct-25 | Can you please explain who will be responsible for handling custons documentation? | 28-Oct-25 | Reference PWS 6.4.5.5 - Customs Documents Revalidation/Change of Destination. The Government shall provide the customs documentation (US Forces Form 302) necessary for clearing all import and exported cargo through the port. The Contractor shall be responsible for the processing of all customs documents (US Forces Form 302) through the Host Nation Customs Office in order to obtain port clearance of Government cargo. Customs related services shall be ordered by the Government as-needed, depending on mission requirements; however, the only required/billable customs service anticipated to be utilized under this contract is the processing of 302 Forms. Schedule 10 of the SOR covers this process in its entirety and there are no foreseen circumstances which would warrant any additional out of pocket (OOP) customs related costs to the Government. | |
| No | |||||
| 8 | 23-Oct-25 | Can you please explain who will handle dispositioning process for import and export operations? | 28-Oct-25 | Reference PWS Section 5.6 - Terminal Services | No |
| 9 | 23-Oct-25 | Could you please confirm will there be an ADVON team managing the disposition of incoming trucks/rail or will it be the contractor's duty? | 28-Oct-25 | Reference PWS Section 5.6 - Terminal Services | No |
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