Questions and Answers_Malaysia_as of 17 Mar 26.xlsx
XLSX spreadsheet 13 KB Posted
- Solicitation number
- HTC711-26-Q-E119
About this file
This is a Questions and Answers log for Round 3 of RFQ HTC71126QE119, addressing prospective vendor inquiries regarding Stevedoring & Related Terminal Services (S&RTS) at Malaysian ports, updated as of March 17, 2026. The document contains eight questions (numbered 12-19) received between February 25 and March 6, 2026, with government responses provided on March 17, 2026. Key clarifications include: the $2,500 minimum guarantee applies only when contractors have not been offered sufficient S&RTS work in a given month and is billable only within the first 12 months of the contract; storage warehouse distance from port is not specified in the Performance Work Statement (PWS), but must comply with all operational, security, and response requirements; typical aircraft weights for loading operations are HH-60M (19,200 lbs), UH-60M (18,240 lbs), and AH-64E (13,100 lbs); and extra labor line items in the Schedule of Rates (SOR) are calculated at hourly rates rather than fixed hours. The government clarified that the "free staging period" referenced in PWS paragraphs 6.4.9 and 6.4.9.1 is based on U.S.-Malaysian government agreements to be communicated through national channels, though port authorities may require direct coordination through contractor subcontractors. Additionally, the PWS Section 5.14.1 regarding staging area compensation was updated in the March 17, 2026 version; prime contractors have discretion to partner with local stevedoring operators; and past performance is not being evaluated for this RFQ.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Synopsis of Award_Malaysia.pdf | ||
| Malaysia PWS 17 March.docx | DOCX document | |
| Solicitation Amendment HTC71126QE1190004 SF 30.pdf | ||
| Solicitation Amendment HTC71126QE1190003 SF 30.pdf | ||
| Questions and Answers_Malaysia_as of 19 Feb 26.xlsx | XLSX spreadsheet | |
| Solicitation Amendment HTC71126QE1190002 SF 30.pdf | ||
| Attachment 4 - RFQ Information and General Compliance Worksheet_Rev. 4 Feb 2026.xlsx | XLSX spreadsheet | |
| Questions and Answers_Malaysia_as of 4 Feb 26.xlsx | XLSX spreadsheet | |
| Solicitation Amendment HTC71126QE1190001 SF 30.pdf | ||
| Attachment 1 - Performance Work Statement.pdf | ||
| Attachment 2 - Schedule of Rates.xlsx | XLSX spreadsheet | |
| Attachment 4 - RFQ Information and General Compliance Worksheet.xlsx | XLSX spreadsheet | |
| Solicitation - HTC71126QE119.pdf | ||
| Attachment 3 - Mission Essential Plan.docx | DOCX document | |
| Attachment 5 - Technical Worksheet.docx | DOCX document |
Show all 15
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Round 3
SOLICITATION Q&A LOG
HTC71126QE119 Ports of Malaysia S&RTS UPDATED: 17 March 2026
| QUESTION # | DATE RECEIVED | PROSPECTIVE VENDOR'S QUESTION | DATE OF REPLY | GOVERNMENT'S RESPONSE | AMEND RFQ? |
| 12 | 25-Feb-26 | What does the $2,500 minimum mean? If there are no tasks for a specific month, does the US government only pay $2,500 for that specific month? | 17-Mar-26 | The minimum guarantee shall only be invoiced in the event the Contractor has not been offered sufficient S&RTS totaling $2,500.00 and is only billable within the first 12 months of the contract. | No |
| 13 | 25-Feb-26 | How far can the storage warehouse be from the port? | 17-Mar-26 | The PWS does not establish a maximum distance between the storage warehouse and the port. The requirment is that he comtract provide storage and staging support in accordance with all operatoinal, security, and response requirements outlined in the PWS. | No |
| 14 | 26-Feb-26 | (See snip #1:) For line item 4, 1A1 Load Vessel, 35a, what's the est. max aircraft weight (to determine the crane lifting cap)? |
| What's the estimated max aircraft weight (to determine the crane lifting cap)? | 17-Mar-26 | We typically stow stow: HH-60M weight: 19200 lbs/UH-60M weight: 18240 lbs/AH-64E weight: 13100 lbs. | No | |||
| 15 | 26-Feb-26 | (See snip #2:) For line item 117, 2 Extra Labor, Straight Time, why does the SOR list 80 hours? | 17-Mar-26 | Referenceing the Snip #2, it looks as the 80 hours accounted for a typical 5 day work week at 40 hours per week. However the extra labor, straight time should be at the hourly rate. | No | |
| 16 | 27-Feb-26 | For PWS paragraphs 6.4.9 and 6.4.9.1, it seems there is an agreement between the 2 governments (US/MY) on "free staging period". It was also indicated in the Q&A sheet. Any idea when/how this will be communicated with the ports (Penang & Kuantan)? Currently, it seems the POC we are working with at both ports do not seem to be aware of. | 17-Mar-26 | PWS paragraphs 6.4.9 and 6.4.9.1 reference a “free staging period” that is based on agreements established between the U.S. and Malaysian governments during the Planning Conferences. These agreements are intended to be communicated government‑to‑government, and the expectation is that host‑nation port authorities will be informed through their national channels. |
| However, in practice, the Contractor coordinates port services through its subcontractor, and the subcontractor submits service requests directly to the port authority. Because the port authority has not yet received formal notification of the host‑nation agreement, they are unaware of the free staging provisions during exercises. | No | |||||
| 17 | 27-Feb-26 | For PWS paragraph 5.14.1, it mentions that the contractor shall be compensated for the staging area as outined in the SOR. In the SOR, there is no line indicating staging area costs. | 17-Mar-26 | PWS Section 5.14.1 verbiage has been updated in the PWS dated 17 March 2026. | No | |
| 18 | 6-Mar-26 | Whether the Government anticipates prime contractors partnering with local stevedoring operators at specific Malaysian ports where direct terminal operations are required. | 17-Mar-26 | Partnering or subcontracting services is the decision of the prime contractor. The Government does not dictate those arrangements. As a reminder, the prime contractor is responsible for providing all services required in the PWS. | No | |
| 19 | 6-Mar-26 | Whether prior experience supporting U.S. Government or Embassy-related logistics operations may be considered relevant past performance for this requirement. | 17-Mar-26 | Past Performance is not being evaluated for this RFQ. | No |
File details come from the government source that posted it. Updated .