Solicitation Questions and Answers_SOCAL SRTS_ Round 2.pdf

QUESTION

DATE

RECEIVED

PROSPECTIVE VENDOR'S QUESTION

DATE OF

REPLY

GOVERNMENT'S RESPONSE AMEND RFQ?

1 20-Feb-25 Request to push back proposal deadline 20-Feb-25

Deadline pushed back to March 10th 2025 from March 3rd

Yes - Amended

2/20/25

2 20-Feb-25

In Attachment 2, the SOR, are we only supposed to provide commodity rates for weekday 1st shift in the unit price column? I am not seeing another place to provide alternate shift / day of week pricing 3-Mar-25

1. Schedule 2 Extra labor is the base hourly rate per class of labor, Schedule 3A is the base rate for detention, and

Schedule 3B is for differential pay, the difference between base 2nd/3rd shifts No

3 20-Feb-25

Would we be able to subcontract out the 2 POC’s with HAZMAT certification referenced in section 5.2.7 in the PWS? 3-Mar-25

2. All, POC’s must have decision making authority over contract actions, all subcontractor shall comply with the same requirements as the prime per the PWS. No

4 20-Feb-25 Can you confirm how our final proposals should be submitted? Should they be sent via email to you both? 3-Mar-25

3. Final Proposals should be submitted via email to both

Tony Laudano and Neil Huegen. No

5 20-Feb-25

Can you confirm the potential start date for this work is July 1, 2025 with a potential end date or June 30, 2030 3-Mar-25

4. July 1, 2025 through June 30, 2030 are the expected dates. However, the potential start date for the contract will be 30 days from award date. No

6 20-Feb-25

The below section contains incorrect times per the local ILWU dispatch rules. Should this be adjusted to reflect current ILWU dispatch practices? If so, please see correct times in (b.). 11-Mar-25

a. 4.2 Ordering/Canceling Services. The USG and the Contractor shall agree that ordering services shall be a standard practice to include daily cut off time(s) for ordering all S&RTS. The USG standard time each workday that services must be ordered shall be no later than (NLT) 1400hrs each workday for 0700/0800hrs start times for the next or following day and NLT 1700hrs for a 1300hrs start times for the next day 0700hrs for 1800hr start time the same day. Example: Order services on Monday at 1400hrs for Tuesday morning 0800hrs start time, Monday start times shall be ordered on Friday.

The Paragraph merely said the USG and the Contractor shall agree, the intent is for them both to agree to time to order and cancel services.

Yes - PWS language updated

7 20-Feb-25

The below section contains incorrect times per the local ILWU dispatch rules. Should this be adjusted to reflect current ILWU dispatch practices? If so, please see correct times in (b.). 11-Mar-25

a. 4.2.2 Cancellation of Services. The USG and the Contractor shall agree that cancelation of services shall be a standard practice to include daily cut off time(s) for canceling all S&RTS. The USG standard time each workday that services must be canceled shall be no later than (NLT) 1700hrs for the next days 0700/0800hrs start time, or at 0700hrs for 1300hrs start times the same day. Example: Services ordered on Monday at 1400hrs for Tuesday morning 0800hrs start time, may be canceled at or before 1700hrs the same day. The USG will not compensate the Contractor for services ordered a consequently canceled.

The Paragraph merely said the USG and the Contractor shall agree, the intent is for them both to agree to time to order and cancel services.

Yes - PWS language updated

same day/10:00AM for next day

10:00AM for same day/10:00AM for next day

iv. San Diego & North Island Labor: M-F 5:15AM; Sat/Sun/Holidays 5:15AM

8 20-Feb-25

The below section references the inclusion of PMA tonnage assessments into the commodity rates.

How should contractor include such charge in the rate, when tonnage assessments are charged in various ways and are dependent on each specific piece moved? In past contract cycles this has been charged as pass through, and charged at the PMA published tonnage rates. 11-Mar-25

a. 4.5.1.1 Commodity Pricing. The USG shall compensate the Contractor for each single vehicle, trailer, container, or aircraft the Contractor handles. The Unit of Measure (UOM) shall be i.e., EACH (EA) for single pieces e.g. (Containers, Vehicles, Orphaned trailers, and/or Aircraft. Commodity category (25,35, 44, 45, 60, 61, 67) - EA)), PMA imposed assessments (short-ton and container fees) shall be included in each payable commodity, prime vehicles/trailer combinations will be considered one piece. Breakbulk (BB) Cargo the UOM used is “Measurement Ton (MTON)” Breakbulk commodity (40) - MTON)), BB secondary loaded, nested, or stacked on cargo beds or trailer will be considered part of prime vehicle/trailer and counted as part of the prime vehicle or trailer. Stacked flat racks shall be counted as one piece.

The unit understands that the PMA assessments are based on weight (tonnage) and has determined it is in the best interest on the USG to pay the assessment based on its commodity weight classes. No

9 20-Feb-25

The section below references 5-minute increments. This does not align with the ILWU/PMA CBA (sections 3.33/3.34 of the PCLCD). How should we address this? 11-Mar-25

a. 4.11.2 Overtime Pay. The USG shall only pay overtime when overtime is necessary and is worked, the contractor shall when directed by the COR/OO work requested overtime (to include meals, weekends and holidays), or when its more advantageous to complete vessel or terminal services. Overtime hours worked shall be rounded to the nearest 5-minute increment. The USG will not pay overtime for the Contractors management or supervision.

4.11 Overtime is defined as work being performed past

established normal workday/shift, regardless of shift, unless further defined by local labor agreements or current Labor Law, or CBA then they shall apply. No

10 20-Feb-25

The below section references the Port of Oakland which is not part of this RFP. Is this intended? If so, please provide referenced PWS. 11-Mar-25

a. 4.14 Equipment Rental Rates (EQR) (Port of Oakland). Equipment rental (rates), shall be used to compensate the contractor for use of its CFE/MHE when approved by the COR/OO, as defined by its use elsewhere in this PWS, EQR applies to equipment owned and operated by the Contractor, and used while handling USG cargo in conjunction with XL ordered services. The Contractor shall provide an hourly and/or daily rate for CFE/MHE listed in (schedule 4) of the SOR, daily rates shall imply 24-hour period, time starting when CFE/MHE is in place and ready to be used.

This contract has the Port Naval Base Ventura County, Port Hueneme, the Port of San Diego, and Naval Air Station North Island (NASNI) ref: to Oakland was a typo.

Yes - PWS language updated

11 20-Feb-25

6. The below section states the inclusion of operator in equipment rental rates. Please clarify which commodity rates should include operator. Our understanding is that extra labor work would have an equipment charge and a separate operator charge. Is this the intent? 11-Mar-25

a. 4.14.1 For all commodity operations the Contractor’s CFE/MHE, its driver/operators, gear, riggings, spreader bars, POL’s, materials, and supplies shall be inclusive of all commodity activity work (i.e., (loading or discharging) vessel, CULT assets (commercial truck and rail), cargo transfers, towing, striping/stuffing/unstuffing, etc.)). All CFE/MHE used during the course of this contract used for the above, shall also include requirements mentioned in section 4.6 (Port of Oakland) of the PWS.

All contractor equipment, labor and supervision will be provided by the contractor and will be included into all commodity rates. No

12 20-Feb-25

Several sections of the PWS reference the requirement for ILWU personnel to have a CDL or Class A/B license. This is outside of ILWU/PMA CBA jurisdiction. How should the contractor address this? 11-Mar-25

All contractor personnel will have a state issued DL, when operating military vehicles, per Army Regulations 600-55, Army Driver Standard Operations Program. No

SOLICITATION Q&A LOG

HTC71125RR003 {SOCAL} S&RTS

UPDATED: 03 MARCH 2025

13 20-Feb-25

The below section states that assisting vessel crews with gangways and safety netting is included in the commodity rates. How should contractor include this in schedules 1A1 and 1A2 when no cargo is moving? 11-Mar-25

a. 5.7.2 Vessel Preparation (Loading or Discharge) Operations. The Contractor shall be responsible for all opening and closing vessel services for all vessel types. Unless occasioned by the vessel crew, the Contractor shall provide general, skilled labor, and/or crane operator to perform vessel opening and closing services not otherwise performed by vessel crews. At minimum, these services shall include but not limited to the removal or replacement of tarpaulins, battens, hatch covers, temporary covers, pontoons, and beams with respect to all decks and deep tanks during both “loading and discharge operations”. The Contractor shall assist vessel crews with gangways and safety netting in needed.

Compensation for services defined in this paragraph are included in the commodity rates in (schedules 1A1 and 1A2) of the SOR. In cases where gangways are not available or port provided for access to board the vessel, the Contractor shall be compensated for securing and erecting those gangways per XL rates per (schedule 2) of the SOR.

Contractors normally provide assistance to commercial vessels. Because of the additional equipment and labor involved, they should bill the USG by adding the cost in as overhead on top of the commodity rate. No

14 20-Feb-25

The below section states that Crane operators are to be OSHA certified. The PMA/ILWU CBA maintains and provides all required training for Crane operators. How should contractor address this? 11-Mar-25

a. 5.12.1 Crane Operator(s). The Contractor shall provide (2) two individuals staff members by name that were trained, tested, and certified as crane operators and at minimum OSHA certified (29 CFR 1926.1427), in crane operations.

As long as their training is documented, there should be no issue, however they also need to abide by OSHA regulations. No

15 20-Feb-25 The below sections do not have the correct shift time for 2nd shift, correct time is in (c.) 11-Mar-25

This is average operational times, and can be adjusted as needed. No

This is average operational times, and can be adjusted as needed. No

c. 2nd Shift 18:00 – 3:00 This is average operational times, and can be adjusted as needed. No

16 20-Feb-25

The below section states the contractor is responsible for inspecting rail cars. The contractors are not certified rail inspectors. How should this be address? 11-Mar-25

a. 5.6.6 Loading Railcars. The Contractor shall first inspect all railcars for serviceability and proper lashing/tiedown is available on each railcar. The Contractor shall not load any railcars not serviceable or lacks proper amount of lashing/tiedown gear unless extra lashing chain or blocks are available. Non-serviceable railcars must be reported to the COR and/or to the 834th Cargo Distribution Section (CDS).

(schedule 1B1). Any railcar loaded on unserviceable cars causing the reloading of vehicle/containers or delays in rail movement shall be at contractor’s expense.

The USG pays the contractor to load rail, and prior to loading the contractor will need to inspect the rail cars for proper chain configurations. They should be in contact with rail carriers, they are also responsible for all lashing required for properly loading rail cars. No