CRAF_FY19_Questions_&_Answers,_1_Jun_2018_(FBO).pdf

HTC711-18-R-CC04 Questions and Answers as of 1 Jun 2018

Question # Section/Para Category Reference Question/Comment Government Response

1 Attachment 12 Initial Task

Order Attachment 12, FY19 Fixed

Award Routes The Total Est Price per Route appears to be miscalculated on CLINS 0103 and 0107.

That is correct. The Total Estimated Prices per Route are as follows -

CLIN 0103: $3,850,011.20; CLIN 0107: $3,849,769.00.

Revised accordingly via Amendment 0001.

2 Attachment 12 Initial Task

Order Attachment 12, FY19 Fixed

Award Routes

The XOP "placeholder" passenger routes in CLINs 0112-0146 indicate a Large Passenger aircraft type and 400 ACL. Please confirm if this is a maximum passenger requirement that can be accommodated on one or more aircraft and aircraft types (e.g. medium). As you are aware, there is only one aircraft capable of a 400 ACL and very little remaining in service. As solicited, these 400 ACL CLINs comprise 285 total trips and 68% of the proposed large passenger fixed buy. Please confirm the intended ACL and/or range.

The intended ACL for CLINs 0112-0146 is 350-400 passengers. Revised accordingly via Amendment 0001.

3 Attachment 4 Commitment Atch 4, Sec II, para a, c

Just to clarify---- Appendix 3A and lease conformance is only for FY19/20 base period and if 2 year option goes into effect then Appendix 3A and lease conformance will need to be updated at that time.

The Appendix 3A and lease conformance submitted with your proposal is for the base period (FY19/FY20); however, IAW Atch 4, Sec II, para c, "CRAF Aircraft Revalidation, Basic, and Performance Data Sheets (Data Sheets 81, 82, and 83, respectively, Attachments 8a, 8b, and 8c) and associated Computerized Flight Plan (CFP) and updated Appendix 3A shall be submitted not later than 1 Jul of each year, or as needed, for any changes from the Contractor’s previous year’s submission IAW Atch. 8."

Atch 4, Sec II, para a. has been revised to include the following:

"Minimum aircraft commitment shall be maintained during each two-year period of performance (i.e. entitlement interval)."

Atch 4, Sec II, para c. has been revised to include the following:

"If there are no changes, resubmission of said documents is not required."

4 Attachment 12 Initial Task

Order Attachment 12, FY19 Fixed

Award Routes

Are the attached fixed awards only for FY19 contract year 01-October 2018 through 30 September 2019?

Asking because the offer letter states the following:

The period of performance will consist of a base period (1 Oct 2018 through 30 Sep 2020) Will the FY20 come out as fixed or expansion ?

Attachment 12 to the RFP is for the FY19 Fixed Award only. The Period of Performance for the Base Period of any IDIQ contracts awarded will be for 2 years (1 Oct 2018 through 30 Sep 2020). FY20 requirements will be awarded via a Task Order IAW the procedures outlined in Atch 4, Commitment, Entitlement and Ordering Procedures.

HTC711-18-R-CC04

RFP Questions and Answers

5 Atch 12 & 4 Initial Task

Order/ Entitlement

Attachment 12, FY19 Fixed Award Routes Route 0059

/Attachment 4, Commitment, Entitlement and Ordering

Procedures

(1) [Is International Short Range Carrier] restricted to making offers on Route 0059 due to the leg lengths being less than 2,350 NM?

(2) Does the government differentiate entitlements between the long-range section and the short-range section or are the entitlements aggregated and parceled out amongst all medium cargo aircraft?

(3) If there is a differentiation between long and short range, will Route 0059 will be awarded as Short Range?

1. Carriers can offer on routes they are capable to perform.

2. It is just medium class.

3. N/A

6 Atch 12 Initial Task

Order Attachment 12, FY19 Fixed

Award Routes

Are the KDOV-OKBK flights notional or actual. There are no pax flights historically out of KDOV. Withdrawn – I see the note on line 1358 saying they are Notionals.

a. Will the APOE be confined to East Coast and APOD to the ME region?

B. Will Ferry be a deciding factor?

c. Will cancellation fees be paid if actual mission is not placed?

Unlike the Notionals released to date the note on row 1,358 for not mention this.

d. Why list Notionals from the ME and back as well as from Asia?

PAC and back? Are you planning to pay ferry From/To CONUS to bring the aircraft back or expecting the carrier to keep an aircraft in that region?

Route has been revised to KDOV-OKBK-KDOV.

7 Atch 12 Initial Task

Order Attachment 12, FY19 Fixed

Award Routes

The idea that there are airplanes based in OKBK available for partial utilization doesn't make sense either and would create extreme amounts of ferry. [Carrier] laid out the KDOV and OKBK round trips and assuming you would sit a max of 2 days before de-positioning, the 124 KDOV originating flights would take 131 PO/DEPO one ways;

and assuming you would sit three days before de-positioning the OKBK aircraft (which would kill the utilization), the 123 OKBK flight would take 103 Trans-Atlantic ferries to achieve. This amount of ferry assumes all flights are being operated by one carrier, which they wouldn't be, which will increase the ferry even more.

a. Is it your intention to group these missions together?

Route has been revised to KDOV-OKBK-KDOV.

8 Atch 12 Initial Task

Order Attachment 12, FY19 Fixed

Award Routes Given those inefficiencies, what assumptions, should we make about ferry, especially since we won't know what we will get awarded.

Route has been revised to KDOV-OKBK-KDOV.

9 Atch 12 Initial Task

Order Attachment 12, FY19 Fixed

Award Routes

Is the assumption that these operations will continue as in the past?

In other words, will actual ferry be paid on all Fixed mission for Large, except the PE BWI-IUD-BWI as well as the Medium PE trips? Also, the ACL ranges on the Large Fixed missions are a dramatic change from historical operations. Are you intending to eliminate all large aircraft with Pay ACLs less than 350, on the one hand and eliminate the Charter Configured B744 on the other. Shouldn't all of the Large Fixed missions except the Channel BWI-IUD-BWI be and ACL range of 330-435?

Ferry will be negotiated when required.

Requirements for Large Passenger Aircraft (except for channel missions) have been revised to reflect an ACL range of 330-435.

10 Atch 12 Initial Task

Order Attachment 12, FY19 Fixed

Award Routes CLIN 0142 shows 1 Trip but 2 dates – 5/29 & 5/30 CLIN updated to reflect 2 trips.

11 Atch 12 Initial Task

Order Attachment 12, FY19 Fixed

Award Routes

CLINS 0097 through 0109 – Movement of the ACL requested (noted PAX counts times the weights) cannot be operated in the number of trips listed – Is the number of trips just a placeholder? How should we Bid?

The number of trips is an estimate. Submit your offer to meet the ACL requirement in the timeframe allotted.

12 Atch 12 Initial Task

Order Attachment 12, FY19 Fixed

Award Routes

You have used an ACL of 260 to calculate the trip costs for Medium PAX – historically there have not been any awards at 260 – all 240 – do you anticipate that changing?

Awarded ACL will be IAW the Rates and Rules and offered aircraft. The trip cost is an estimate.

13 Atch 12 Initial Task

Order Attachment 12, FY19 Fixed

Award Routes

CLIN 0045 has OJAQ listed as a point of circumnavigation – this route does not require that carriers circumnavigate Iraq. (the route on CLIN 0044 does require circumnavigation due to FAR117 rules – it correctly has the OJAQ insertion).

If circumnavigation is not required, please annotate accordingly on Attachment 12 of your proposal submission in the Remarks section.

14 RFP

Teaming

Arrangements RFP, Section H-11 (2), pg. 19

Will the Teaming Agreements be held for the duration of the CRAF contract (potentially six years), or could they be negotiated every two years prior to the renewal?

(2) The term of the agreement shall correspond to the contract terms and period. This means each two (2)-year period of the contract plus six

(6) months and the entire period of an CRAF activation thereafter.

15 Atch. 4 Fixed Award RFP, Atch 4, --Section I: (g),

(pg. 1) Similar question on bidding Fixed Buy – Will carriers have the ability to rebid every two years?

(g) Fixed awards (also known as Fixed Buy), refers to requirements purchased on a 12-month basis and awarded via Task Orders on 1 Oct of each Fiscal Year (FY).

16 Atch 12 Ferry Miles Attachment 12, FY19 Fixed

Award Routes Ferry Mile Request? Is this a rate or number of miles, etc.? Number of Miles

Amendment

Proposed Unit

Price Attachment 12, FY19 Fixed

Award Routes Tab #3, the Proposed Unit Price, should this field be filled in with the rates from the Uniform Rates document?

No. Tab #3 is for Domestic Activation--Cargo. Offerors proposing rates for Domestic Activation shall complete Tabs #2 and/or #3.

18 RFP

Teaming

Arrangements RFP, Section L-4 (1), Page 52

Are teams required to provide a single submission via AMRDEC (SAFE), or do team members individually submit their offers?

Does the Government require hard copy submissions?

Teams are to provide a single submission. No hard copies are required.

19 RFP

Domestic Price

Proposal RFP, Section L-4 (1) c, Page 54

Does the Domestic Activation price proposal take the place of the Domestic Charter Airlift Services contract?

No. The Domestic Activation price proposal is for Domestic CRAF Activation IAW, RFP, Atch1-PWS, Section A5.7.

20 PWS Cancellation Attachment 1, 1.2.2., Page 10

Why is the Government allowed to accrue one no-cost cancellation per quarter? This is a unilateral consequence to the carrier and not at consistent with commercial industry practice. At the very least, the carriers should be allowed compensation based on length of notice:

Cancellation up to 61 days prior to flight 50% of the total price Cancellation 60-31 days prior to flight 85% of the total price Cancellation 30 days prior to flight 100% of the total price.

This is the Government's requirement. This requirement is not new and this language was merely transferred from Section H of previous solicitations/award to the PWS.

21 Attachment 12 Notional CLINS Attachment 12

What is the likelihood of all notional CLINs 0110-0146 being awarded as solicited with later APOE and/or APOD changes?

Carriers will be required to make expensive fleet decisions and investments based on the CONUS to CENTCOM missions being validated.

The requirements are based on the best information the Government has currently. However, please provide as much information as possible in the remarks section of your proposal WRT impact in your ability to perform these missions in the event there are changes.

22 RFP

Substitute

Service RFP, Section I.1

Please confirm that acceptance of fixed buy CLIN awards will obligate carriers to operate the missions in lieu of subservicing to other carriers under circumstances not caused by delays or unscheduled maintenance.

The CO may authorize subsitute service IAW TRANSFARS 5552.247-9002:

Contractor's Failure to Provide Service.

23 Attachment 12 Circumnav Attachment 12, FY19 Fixed

Award Routes

CLIN’s 0060 and 0073 in this solicitation show a live miles of 16,606 (less than the current CLIN for the “Navy run” [] handle which includes circumnavigation miles – total 19,046). Similarly, also note that 0074 (Navy run less a BAH stop eastbound) mileage does not seem to include the circumnavigation required to get to HDAM.

Appreciate your clarification/confirmation that the mileage for these CLIN’s will include the circumnavigation required into and out of

HDAM.

The miles reflected on Attachment 12, FY19 Fixed Award Routes are the number of miles per COINS. Please include any request for circumnavigation miles in the remarks section for that CLIN in your proposal.

24 Attachment 12 CLIN 0074 Attachment 12, FY19 Fixed

Award Routes [ ] also would like to suggest that 0074 should include an eastbound stop in BAH/OBBI.

The Government cannot make the requested change on this route.

CRAF Q&A