Appendix_1.3_IGC_Data_Feed_Requirements.docx

HTC711-18-R-C002

PWS Appendix 1.3

APPENDIX 1.3

GLOBAL HEAVYWEIGHT SERVICE (GHS)

IGC DATA FEED REQUIREMENTS

Electronic Instructions:

1. Electronic Data Interchange (EDI) is the computer-to-computer exchange of business data in machine-readable language using strictly defined public standards.

2. An EDI Implementation Convention (IC) defines the rules for filling in or "populating" an EDI transaction. Following the agreed upon convention, or version of the standard ensures that EDI partners will encounter fewer data quality problems during development and maintenance of their EDI systems.

3. The American National Standards Institute (ANSI) charters the Accredited Standards Committee (ASC) X12 to develop uniform standards for inter-industry electronic interchange of business transactions – electronic data interchange.

4. ASC X12 develops, maintains, interprets, publishes and promotes the proper use of American National and UN/EDIFACT International Electronic Data Integration (EDI) standards. The ASC X12 body meets periodically to develop and maintain EDI standards. Its main objective is to develop standards to facilitate electronic interchange relating to business transactions. ASC X12 standards facilitate transactions by establishing a common, uniform business language for computers to communicate. With more than 275 transaction sets, ASC X12 standards can be used to electronically conduct nearly every facet of business-to-business operations.

5. EDI status records are generated and populated from the ANSI ASC 214A transactions. Transactions are sent to the government value added network (VAN) where they are mapped and forwarded to government VAN data subscribers.

6. The government VAN is the Global Exchange Service (GEX). GEX is an EDI-based Business Transformation Agency (BTA) system which provides EDI messages to USTRANSCOM and other DOD agencies. GEX is administered by the Defense Logistics Agency (DLA).

7. To view the latest version of the DOD 214A Implementation Convention (IC), visit the DTEB website at https://www.ustranscom.mil/cmd/associated/dteb/ or download the current 214A IC at https://www.ustranscom.mil/cmd/associated/dteb/dod-transportation.cfm. For information on how to establish an interface with the GEX, contact DLA Transaction Services for set-up at edi@dla.mil or the Help Desk at (937) 656-3247. When calling the Help Desk please let them know that you are calling concerning EDI setup.

8. All records will require the Transportation Control Number (TCN) or Bill of Lading (BOL) shipment identification (ID) number to complete the link between EDI 214 data transactions and Global Freight Management (GFM).

9. All records will require the following reference number information (in multiple loops) to identify GHS shipments.

a. Transportation Control Number (TCN) or Bill of Lading (BOL). Provide this in the B1002 element. Reporting by the BOL applies that status to all of the TCNs on the shipment. Reporting by the TCN provides the status for only that TCN. If everything on the BOL is going to and from the same place, it is preferred to send by the BOL in the B1002.

b. Contract number. Provide this in the L1101 element in an L11 segment with a CT qualifier in the L1102 element. The identifier for all GHS shipments are: HTC711-XX-XXXX

c. Carrier SCAC. Provide this in the B1003 element.

d. Billed shipment weight. Provide this in the AT803 element with a “B” qualifier in the AT801. Also provide the unit of measure in the AT802 (L for pounds).

10. The following are the minimum events to be sent for each shipment (AT701 of the 214A EDI message):

AF - Carrier Departed Pick-up Location with Shipment (mandatory) X4 – Arrived at Terminal Location (if it occurs) P1 – Departed Terminal Location (if it occurs) K1 – Arrived at Customs (if it occurs) X1 – Arrived at delivery location (mandatory) D1 – Completed Unloading at Delivery Location (mandatory)

11. The contractor shall accomplish status reporting within (4) four hours of an event, or the same amount of time provided to their commercial customers, whichever is sooner.