Medical Equip Maint Repair and Calibration Solicitation QA 6.13.docx
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- Attached to
- Medical Equipment Maintenance, Repair and Calibration Services for Guantanamo Bay , Cuba
- Solicitation number
- HT940624R0035
- Issued by
-
Defense Health Agency
About this file
This document is a government response to industry questions regarding Solicitation HT940624R0035 for Medical Equipment Maintenance, Repair, and Calibration Services for Guantanamo Bay, Cuba.
The solicitation is a firm-fixed-price contract for on-site and off-site preventative maintenance, calibrations, and repairs of medical equipment by OEM-certified personnel. The contract will have a base year and four 12-month option years. OEM letters are only required for critical equipment like sterilizers, not all equipment. Preventative maintenance is required twice per year, typically in January and July, with an initial visit in the base year. Contractors must be able to gain base access within 60 days of contract award. The solicitation is being issued under Simplified Acquisition Procedures with full and open competition. Proposals must be submitted electronically by the due date, and questions should be directed to the Contracting Officer and Contract Specialist.
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Requirement Name: Medical Equip Maint, Repair and Calibration Solicitation: HT940624R0035 Government Response to Industry Questions:
1. Are the OEM letters required for all equipment, based on the Statement of Work, page 5?
i. Contractors shall provide copy of their OEM dealer/provider certification/agreement that allows them to provide the maintenance services required in the PWS.
In reviewing the list of equipment on this solicitation the only equipment with proprietary software by the OEM would be the Steris sterilizers.
iii. Contractors shall provide copy of the OEM certification(s) for the Field Engineers and Technicians that will be performing under the prospective contract.
Government Response: No, OEM letters are not required for each piece of equipment, only for critical items such as sterilizers, washers, ventilators, X-ray units, contrast injectors, and pharmaceutical hoods.
Solicitation: (Reference Performance Work Statement, Contractor- Furnished Items and Services (6.0) Parts 6.1.)
2. Please provide the specific months during which the preventive maintenance visits are scheduled or required?
Government Response: 2 visits per year in January and July to maintain 6 months periodicity with critical equipment.
Solicitation: (Reference Performance Work Statement- Preventative Maintenance (2.2) Part 2.2.3)
3. Please verify the first preventative maintenance service would occur in January 2025, as time will need to be allotted for necessary base clearance by vendor.
Government Response: The initial request for Preventative Maintenance would occur in September/October.
Solicitation: (Reference Performance Work Statement- Preventative Maintenance (2.2) Part 2.2.3)
4. Please verify if Preventative maintenance should occur 3 times per year, or just 2 times per year.
Government Response: (2) visits every calendar year with the preferred months of January and July however those months would be negotiable with the company dependent on availability of both parties. We would also like to have an initial visit to the base year of this calendar year upon award with a negotiable date. 3 PM services for the base year, with 2 PM services for remaining option years with negotiable months.
Solicitation: (Reference Performance Work Statement- Preventative Maintenance (2.2) Part 2.2.3)
File details come from the government source that posted it. Updated .