Attachment 1_HT940624R0035-0002 13 June 2024.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Amendment created to update PWS based on QA Questions received w ith Government response.

1. CONTRACT ID CODE PAGE OF PAGES

1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Jun-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HT940624R0035

X 9B. DATED (SEE ITEM 11)

04-Jun-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Jun-2024

CODE

DHA CONTRACTING OFFICE TIDEWATER HT9406

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

HT9406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT940624R0035

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement

**Changes made in red font**

Medical Equipment Maintenance, Repair and Calibration Services for US Naval Hospital Guantanamo Bay, Cuba and Joint Task Force (JTF) Joint Medical Group (JMG) Guantanamo Bay, Cuba.

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide calibration, maintenance, and repair of equipment.

1.1.1 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform on and off-site calibration, repairs, and maintenance services to include corrective maintenance on equipment as defined in this Performance Work Statement (PWS).

1.1.2 Background: US Naval Hospital Guantanamo Bay (USNHGB) is a Medical Treatment Facility (MTF) that is part of Navy Medical Forces Atlantic located in Cuba. USNHGB provides surgical, clinical, and dental services to its beneficiaries. The Joint Task Force (JTF) Joint Medical Group (JMG) Guantanamo Bay Provides surgical, clinical, and dental services to its beneficiaries Units mentioned in this document are critical end items that are essential to daily operations of the command. Equipment failures would cause significant patient care delays.

1.1.3 Scope:

1.1.3.1 The contractor shall provide qualified personnel with tools, supplies and transportation for technicians to perform periodic preventative maintenance, calibrations, corrective maintenance, repairs, OEM parts replacements, washer and sterilizer chamber cleanings IAW manufactures literature and provide field service reports for equipment listed in this PWS in a timely manner to USNHGB & JTF JMG. The services provided per equipment shall be in accordance with the Original Equipment Manufacturer (OEM) specifications and the Joint Commission Hospital Accreditation Program requirements.

1.1.3.2 When there are product recalls or software upgrades, the contractor shall provide, install, or upgrade each equipment listed in appendix A with corrective measures or software updates IAW MFG’s specification to maintain units’ operability. The contractor must coordinate with USNHGB’s Biomed Medical Repair Division point of contact before installation of recalled equipment, parts or software.

1.1.3.3 The contractor shall provide two OEM annual PM kits and common replaceable parts for all sterilizers and washers at USNHGB and to be kept onsite for the purpose of emergency use by the on-site USNHGB Biomed for washer and sterilizer equipment failure. The On-site Biomed will inform the contractor POC of what parts were used during repairs so that parts may be reordered and replaced by the contractor.

1.1.4 Period of Performance (POP):

The POP consist of a base period of 12 months and four Option periods of 12 months each with the start and end dates as follows:

Base Year - 28 July 2024 – 27 July 2025 Option Year 1 - 28 July 2025 – 27 July 2026 Option Year 2 - 28 July 2026 – 27 July 2027 Option Year 3 - 28 July 2027 – 27 July 2028 Option Year 4 - 28 July 2028 – 27 July 2029

1.2 Administrative specifications

1.2.1 Place of performance: The work shall be performed at the US Naval Hospital Guantanamo Bay, Cuba and JTF as needed.

1.2.2 Recognized Federal holidays: The contractor is not required to perform services on recognized federal holidays or presidential executive orders.

1.2.3 Hours of operation: The contractor is responsible for conducting business Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, presidential executive orders, or similar Government directed facility closings. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.2.4 Security Requirements:

• The Contractors personnel shall comply with the DoD Information Assurance Policies as applicable.

• Field service personnel shall wear visible photo identification at all times while on the premises of Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay.

• It is the responsibility of the field service personnel to park in the appropriate designated non-patient or otherwise marked parking areas

• Information on non-patient or otherwise marked parking is available from Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay Security personnel.

• Smoking is prohibited inside any buildings of Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay.

• Possession of weapons, alcohol, or pharmaceuticals that are not over the counter or prescribed to the individual/family is prohibited on the Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay.

• Enclosed containers, including tool kits, are subject to search. Violations of Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay regulations may result in citation answerable in the United States (Federal) District Court.

• Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.2.5 Two-way Radios & Cell Phones: The use of Contractor provided two-way radios for communication between personnel must be approved by the Base Communications activity and may not be used in designated areas in Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay. Contractor shall submit a written request to use the radios to the Technical POC. The request shall detail proposed equipment, operating frequencies, and other particulars in writing. The government shall not be liable for any damages as a result of not permitting the use of radios within the facility.

1.2.6 Travel: Contractor’s unit pricing shall be inclusive of all associated costs to perform the work including travel, per-diem, lodging, transportation, miscellaneous travel expenses, and shipping of contractor tools, supplies, and misc. equipment. Dates for any site visit is required to be provided to the Sponsor 45 – 60 days prior to each visit.

Contractors will be required to have 2 scheduled site visits, (January and July), per year and will be responsible for ensuring the following steps are completed. The contractor shall be responsible for all travel and travel related cost (lodging, airfare, per Diem, and transportation). And accommodations shall be arranged by the contractor.

1.2.7 Flight Arrangements: Complete and return the travel request form to USNH Guantanamo Bay, Materiel Management Department. Provide the Sponsor the completed/approved Synchronized Pre-deployment and Operational Tracker Letter of Authorization (SPOT LOA). This system is accessed by a centralized person within the contractor’s organization. Training for SPOT access and submissions can be obtained through the https://www.acq.osd.mil/log/LOG_CSD/spot.html

1.2.8 Base Access: Complete the Entry Clearance Form and email it back to the sponsor no later than 21 days prior to travel (45 days for personnel with dual citizenship). Guantanamo Bay Security Office requires your social security number and one other identity source document. Digital Signatures are fine but do not use the premade generic option where you type, and it converts to a signature as this will be returned and cause delay. Once the form has been approved the base POC will email you back with signed copy. Access to the base will not be granted if this Form is not processed and approved. The contractor is responsible for completing and providing this Form in a timely manner to avoid a lapse or delay in services under this PWS.

Base Access and Entry Requirements: The following will be required of each contractor to gain access to NH Guantanamo Bay, Cuba:

• Acquiring access and training to SPOT LOA system.

• Completion of an Entry Clearance Form

• Training courses on Joint Knowledge Online

• Completion of Aircraft and Personnel Automated Clearance System APACS and Isolated Personnel Report

ISOPREP every 6 months

• Contractor will be responsible for coordinating flight arrangements upon receiving flight information from their sponsor.

1.2.9 Contractor Identification: Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the Government understands that the person is contractor support personnel.

2.0 PERFORMANCE REQUIREMENTS

2.1 Calibration

Provide on-site equipment calibration including replacement or supplemental parts (calibration kits, tools), as scheduled for the equipment listed on the Scope of this PWS. Calibration shall be in accordance with (IAW) the manufacture’s OEM specifications per equipment. This activity should be the procedure for mechanical and electronic adjustments required by the original manufacturer to ensure consistent, standardized performance or output.

2.2 Preventive Maintenance

2.2.1 The contractor shall perform preventive maintenance IAW the OEM preventive maintenance schedule for the equipment listed in the Scope of this PWS, including chamber cleaning.

2.2.2 The contractor shall provide the required replacement parts as specified in the OEM preventive maintenance requirements for the equipment listed in the Scope of this PWS.

2.2.3 The contractor shall provide the preventative maintenance 2 times per year, PM to occur in January and July with initial Preventative Maintenance to occur September/October after award. The contractor shall provide three

(3) PM (Preventative Maintenance) services during the base year with initial PM services occurring upon award of the contract. The initial service date and time shall be coordinated between the contractor and the Government no later than 10 days after award. Subsequent to this , the contractor shall provide two (2) PM visits every calendar year. The preferred months of PM services are January and July. The contractor and the Government shall coordinate dates and times for each visit in accordance with the Government’s needs.

Option Years: The Contractor shall provide PM two (2) times per calendar year on the remaining Option Years. The preferred months of PM service is January and July. The contractor and the Government shall coordinate dates and times for each visit in accordance with the Government’s needs.

2.3 Replacement Parts

2.3.1 Parts Condition and Shipping: The Contractor shall provide new and EOM certified replacement parts. All parts supplied shall be compatible with the existing system. Contractor shall follow USNHGB shipping procedures at no additional cost to the Government.

2.3.2 Shipping Instructions:

USNHGB has dedicated carriers for medical supplies from Defense Distribution Depot (DDNV)-Norfolk. Vendors & Contractors send the requested medical materiel to DDNV- Norfolk, and they will then palletize these supplies to be loaded and sent to USNHGB. The Warehouse Materiel Management (MATMAN) team picks these supplies up in accordance with the established schedule. It is imperative that materiel, parts, and other items are sent to DDNV Norfolk timely. USNHGB also has agreements in place with NAVSTA Air for shipments in emergency circumstances. Contractors must coordinate with the COR to schedule shipments.

2.3.3 Disposal: Replaced items shall be properly disposed per local command policy of at no additional cost to the Government.

2.4 Software Updates:

The Contractor shall include software revisions and upgrades (field service changes), which are required due to FDA, or manufacturer announced safety-hazard recall, to include FDA Year 2000 Compliance Directive, as part of the contract at no additional cost to the Government. Upgrades shall be performed as soon as possible after release, but no later than the first scheduled Preventative Maintenance Inspection after release. For any updates that have been identified as critical or required for the proper operation of equipment by the OEM, contractor shall provide installation within 30 days of release regardless of Preventative Maintenance Schedules. All supplied software is to be warranted current and free of defects such as viruses.

2.5 Corrective Maintenance (Repairs)

The contractor shall identify and report Equipment under this PWS that requires corrective maintenance throughout the life of this contract. The contractor shall provide a report via email to the Biomedical Repair Division point of contact and Contracting Officer Representative (COR). The written report shall include the identification of the equipment (e.g., Serial number, equipment name) that requires corrective maintenance, fault, and corrective maintenance to resolve the fault, including identification of the parts that are required to bring the unit back to working condition per OEM specifications. The contractor shall ensure that the original design and functional capabilities will not be changed, modified, or altered unless authorized in writing by the manufacture and the Biomedical Repair Division.

2.6 Unscheduled or Emergency Repairs

A contractor’s qualified Field Engineer or Technician shall be available via telephone to provide troubleshooting support and to schedule necessary on-site service within three business days.

2.7 Field Service Reports (FSR)

2.7.1 The contractor shall create and maintain an itemized list of all preventive maintenance, replacement parts, and calibration schedule during the life of this contract.

2.7.2 The contractor shall maintain and provide to the COR and Contracting Officer a detailed service report per services performed.

2.7.3 The contractor shall develop and submit to the government an itemized list of all preventive maintenance work, calibration certification, and repair work upon completion of the contract.

2.7.4 Recalls: When Food and Drug Administration (FDA) or manufacturer announce product recalls are necessary to maintain the equipment performing IAW OEM specification, the Contractor shall obtain and install equivalent.

The Contractor shall schedule with the Biomed Medical Repair Division point of contact for recall services prior to performing any recall maintenance, to avoid disrupting patient care and to notify the department of equipment or parts arrival, services, and maintenance required.

2.8 Phase-In Service: Upon award, the Contractor shall have the opportunity to inspect and verify that the equipment is in normal operating conditions at no additional cost to the Government. This action shall occur prior to the first scheduled preventive maintenance of the equipment under this requirement. The contractor shall provide a report of the inspection to the Biomedical Repair Division point of contact and COR. Failure to inspect and submit the report prior to the first scheduled preventive maintenance will be considered acceptance of the equipment in the existing condition.

2.9 Phase-Out of Service: Upon expiration or termination of this contract, the contractor shall provide certification that the equipment under this contract is operating in accordance with OEM specifications. If any of the equipment is not in normal operating conditions, the contractor shall provide details of the equipment conditions/status and a corrective maintenance report shall be provided at no additional cost to the Government.

3.0 QUALIFICATIONS/CONSIDERATIONS

The Contractor shall provide only qualified Field Engineers and Technicians who have gone through Training to perform services on the equipment listed under this PWS. Certifications shall be current. The contractor shall provide training certificates prior to the performance start date of any service(s) under this requirement. Training certificates and/or certifications shall detail training location, trainee’s name, training completion date, and training expiration date.

4.0 COMMUNICATION

4.1 Briefings: The Contractor shall brief Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay management as requested by e-mail to the Technical POC. Briefings can cover all aspects and functions of the contract.

5.0 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

5.1 Government Responsibility for Damage: The Government shall not be responsible, in any way, for damage to the Contractor employees’ personal belongings brought onto the site.

5.2 Telephones: Government telephone facilities will be made available to the Contractor for official business use only. This includes contacting manufacturers, suppliers, and government users. Access to outside lines and international calls may be restricted in accordance with Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay policy.

6.0 CONTRACTOR-FURNISHED ITEMS AND SERVICES

6.1 Responsibility: Contractor shall furnish all supplies, materials, repair or replacement parts, tools, equipment, software upgrading and labor necessary to efficiently and acceptably perform the requirements of this contract.

OEM letters for equipment are only required on items such as sterilizers, washers, ventilators, X-ray units, contrast injectors, and pharmaceutical hoods.

6.2 Damages: The Contractor shall protect all facilities from damage caused by the Contractor and shall repair, at no additional cost to the Government, all damages caused by the Contractor’s activities. During performance of services, Contractor shall keep Naval Hospital Guantanamo Bay and the Joint Task Force Guantanamo Bay site safe, neat, clean, and orderly. Contractor shall be responsible for all means, methods, techniques, sequences, and procedures of the services.

6.3 Contractor Supplies and Equipment: The Contractor supplies and equipment shall comply with Federal, State, municipal, and industry or OEM specifications.

(End of Summary of Changes)